J061--FY25 Service (Base+4) | Batavia VAMC Generator Preventative Maintenance | 528A4
Closed Special Notice Posted
- Solicitation number
- 36C24225Q0686
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs (VA) Veterans Health Administration, specifically the Regional Procurement Office East (RPO East), Network Contracting Office 2 (NCO 2), has issued a Special Notice for a sole-source contract opportunity at the Batavia VA Medical Center. The notice concerns preventative maintenance services for backup power generation systems, focusing on three generators manufactured by Cummins and MTU. The contract is structured for an initial one-year term from July 1, 2025, to June 30, 2026, with provisions for four additional option years. The procurement falls under NAICS code 811310 for commercial and industrial machinery equipment repair and maintenance. Cummins Sales and Service has been identified as the intended sole-source contractor for this maintenance service.
The primary objective of this Special Notice is to secure comprehensive preventative maintenance for the medical center's backup power generation systems, including annual inspections, software updates, troubleshooting, and technical support. Contractors are required to provide on-site service support 24 hours per day, 7 days per week, with a three-hour response time for initial customer contact. While the notice indicates a sole-source intent with Cummins Sales and Service, alternative contractors are permitted to submit written notifications demonstrating their capability to meet the requirements before the response deadline of June 4, 2025, at 12:00 PM. Submissions must be emailed to Nathan.northrup@va.gov, and telephone inquiries are not accepted. The services must satisfy Original Equipment Manufacturer (OEM) standards for both Cummins and MTU equipment, and the selected contractor must be an authorized service provider for all listed generators. The Apex Accelerator Team is available to provide free assistance to businesses interested in responding to this government notice.
Notice text
NOTICE OF INTENT TO AWARD SOLE-SOURCE:
Department of Veterans Affairs (VA), Regional Procurement Office East (RPO East), Network Contracting Office 2 (NCO 2) intends to award a sole-source contract award to Cummins Sales and Service for preventative maintenance services on back-up power generation system for one year (07/01/2025 to 06/30/2026), with the provision of four (4) option years, at the Batavia VA Medical Center. The NAICS code is 811310.
Equipment List:
NOMENCLATURE
MAKE
KILOWATTS
MODEL
SERIAL NUMBER
VOLTS
PHASE
HERTZ
GEN-1
Cummins
450 KW
DFEJ
K150892369
480 VAC
3
60 Hz
GEN-2
Cummins
450 KW
DFEJ
K150892370
480 VAC
3
60 Hz
GEN-3
MTU
180 KW
DS180D6S
340324-1-1-1211
208 VAC
3
60 Hz
Services shall satisfy the standards of the Original Equipment Manufacturer (OEM) (Cummins, INC. and MTU) and include annual inspections, software updates deemed necessary by the OEM, troubleshooting, and phone technical support Monday through Friday from 8am to 4pm. This agreement shall include all materials, labor, and travel. Contractor shall be an authorized service provider for all equipment listed in section 2 above. The contractor shall also provide on-site service support 24 hours per day, 7 days per week, 365 days per year, within three (3) hours of initial call from the customer.
Cummins Sales and Service is the only known authorized provider in the upstate New York (NY) area for servicing Cummins manufactured generators.
This is not a request for competitive quotes, however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. If no responses are received, the Government will proceed with the award. Responses are due by June 4th, 2025, at 12:00pm. Responses shall be submitted via email to Nathan.northrup@va.gov. Telephone requests or inquiries will not be accepted.
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to Government notices and postings for potential procurements.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0686.pdf |
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