36C24225Q0686.pdf
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- Solicitation number
- 36C24225Q0686
About this file
This Special Notice is a sole-source contract opportunity issued by the Department of Veterans Affairs (VA) Regional Procurement Office East, Network Contracting Office 2, for preventative maintenance services on backup power generation systems at the Batavia VA Medical Center. The VA intends to award a one-year contract to Cummins Sales and Service from 07/01/2025 to 06/30/2026, with four additional option years, covering three generators (two Cummins 450 KW and one MTU 180 KW) using NAICS code 811310.
The services will include annual inspections, software updates, troubleshooting, and technical support for the generators, with all-inclusive coverage of materials, labor, and travel. Cummins Sales and Service is identified as the only authorized provider in upstate New York for Cummins generators. The contract requires 24/7 on-site service support within three hours of initial customer contact. Potential alternative contractors may submit written notifications prior to the response deadline of June 4th, 2025 at 12:00 PM, with submissions to be sent via email to Nathan.northrup@va.gov. The Apex Accelerator Team is available to assist businesses in responding to this notice.
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Special Notice
*= Required Field Special Notice
SUBJECT* FY25 Service (Base+4) | Batavia VAMC Generator Preventative Maintenance | 528A4
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14810
SOLICITATION NUMBER* 36C24225Q0686
RESPONSE DATE/TIME/ZONE 06-04-2025 12:00 EASTERN TIME, NEW YORK, USA
ARCHIVE 0 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* J061
NAICS CODE* 811310
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
RPO east, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810
POINT OF CONTACT*
Contract Specialist Nathan Northrup nathan.northrup@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email
NOTICE OF INTENT TO AWARD SOLE-SOURCE:
1. Department of Veterans Affairs (VA), Regional Procurement Office East (RPO East), Network Contracting Office 2 (NCO 2) intends to award a sole-source contract award to Cummins Sales and Service for preventative maintenance services on back-up power generation system for one year (07/01/2025 to 06/30/2026), with the provision of four (4) option years, at the Batavia VA Medical Center. The NAICS code is 811310.
2. Equipment List:
NOMENCLATURE MAKE KILOWATTS MODEL SERIAL NUMBER VOLTS PHASE HERTZ
GEN-1 Cummins 450 KW DFEJ K150892369 480 VAC 3 60 Hz GEN-2 Cummins 450 KW DFEJ K150892370 480 VAC 3 60 Hz GEN-3 MTU 180 KW DS180D6S 340324-1-1-1211 208 VAC 3 60 Hz
3. Services shall satisfy the standards of the Original Equipment Manufacturer (OEM)
(Cummins, INC. and MTU) and include annual inspections, software updates deemed necessary by the OEM, troubleshooting, and phone technical support Monday through Friday from 8am to 4pm. This agreement shall include all materials, labor, and travel.
Contractor shall be an authorized service provider for all equipment listed in section 2 above. The contractor shall also provide on-site service support 24 hours per day, 7 days per week, 365 days per year, within three (3) hours of initial call from the customer.
4. Cummins Sales and Service is the only known authorized provider in the upstate New York (NY) area for servicing Cummins manufactured generators.
5. This is not a request for competitive quotes, however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. If no responses are received, the Government will proceed with the award.
Responses are due by June 4th, 2025, at 12:00pm. Responses shall be submitted via email to Nathan.northrup@va.gov. Telephone requests or inquiries will not be accepted.
6. If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to Government notices and postings for potential procurements.
mailto:Nathan.northrup@va.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.apexaccelerators.us%2F%23%2F&data=05%7C02%7C%7C5f2831948d0c4115e11e08dd0b339e4a%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638679038506599353%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=4WCEtUfDBaU8jYUQBHn0u4Z2W6LYuUULxlbUxkyj82Q%3D&reserved=0
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