J061--FY25 Service (Base + 2) - WNY Electrical Distribution Maintenance - 528/528A4
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24225Q0658
- Agency
-
Veterans Integrated Service Network 2
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Buffalo VA Medical Center and Batavia VA Medical Center Buffalo/Batavia, New York 14215, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, specifically Veterans Integrated Service Network 2, is conducting a Sources Sought Notice for Electrical Distribution System (EDS) Maintenance Services at the Buffalo and Batavia VA Medical Centers. The procurement seeks qualified small businesses, with a focus on Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), and HUBZone enterprises. Key contract requirements include maintenance and inspection of electrical equipment from manufacturers like Niagara Transformer, Eaton, Cooper, McGraw Edison, and Cutler Hammer, with specific performance parameters such as conducting inspections during standard business hours at Buffalo and weekend hours at Batavia. All contractor technicians must be certified by NETA or NICET, trained in NFPA 70E, and possess OSHA training, with a mandatory two-person team requirement when working on energized electrical equipment. The evaluation will assess companies' technical expertise, business classification, and capability to meet the detailed service specifications, with responses due by May 27th, 2025, at 12:00 pm EST.
The opportunity is set aside for small businesses under NAICS code 811310, with a small business size standard of $25 million. Contractors must be registered in SAM.gov, with SDVOSB/VOSB vendors additionally required to be registered in the SBA VetCert Database. The contract structure includes one base year and two provisional option years, suggesting a potential three-year service commitment. While specific award values are not disclosed, the comprehensive maintenance requirements indicate a substantial scope of work covering equipment inspections, emergency callback services, and annual maintenance in February and August for each contract year. Subcontracting is limited, with FAR 52.219-4 restricting subcontracting to 50% of services, and interested businesses must submit a detailed capability statement, company information, and subcontracting plans to demonstrate their qualifications for this electrical distribution maintenance contract.
Notice text
This is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small
Businesses interested and capable of providing the services described below.
Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
This Sources Sought is for the Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY 14215, and the Batavia VA Medical Center located at 222 Richmond Avenue, Batavia, NY 14020, who have a requirement for Electrical Distribution System (EDS) Maintenance Services for one (1) base year and two (2) provisional option years. A site visit may be included in the official solicitation. All parts, labor, fees, and materials shall be included in the purchase order to perform:
Equipment to be serviced (panels, oil-filled transformers, and dry-type transformers) includes the following manufacturers.
Niagara Transformer, Eaton, Cooper, McGraw Edison, and Cutler Hammer
All inspection services at the Buffalo facility shall be conducted during standard business hours (7:00am to 4:30pm) Monday through Friday only and shall be scheduled at least three (3) business days in advance with the COR.
All inspection services at the Batavia facility shall be conducted on the weekend (Friday 4:00pm to Monday 7:00am) and shall be scheduled at least three (3) business days in advance with the COR.
There is an emergency call-back requirement of two (2) hours for emergency needs by the facility.
All contractor technicians performing work on-site shall be certified by the National Electrical Testing Association (NETA), or the National Institute of Certification in Engineering Technologies (NICET) as certified technicians. These technicians shall also be fully trained and/or deemed qualified person in accordance with NFPA 70E and possess the 10-hour OSHA training (30-hour for supervisors).
Contractor employees shall be required to work in two-person teams while performing work on exposed energized electrical equipment.
Annual inspections shall be performed in months of February and August for each contract year.
Responses to this notice shall include the following:
Company name, address, point of contact (phone and email), DUNS/SAM UEI number
Type of business (e.g. SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged Business, or other Small Business)
Capability Statement addressing the Company s qualifications and ability to perform according to description above.
Subcontracting plans (note the limitations on contracting at 50% for services, FAR 52.219-4, Limitations on Subcontracting, and/or VAAR 852.219-75/852.219-76)
Contractor shall be registered in SAM.gov. The NAICS Code is 811310 with a Small Business size standard of $25 million. SDVOSB/VOSB vendors shall be registered in the SBA VetCert Database.
Any offeror capable of providing this service shall notify the Contract Specialist no later than May 27th, 2025, 12:00 pm EST.
All information is to be submitted via email to: nathan.northrup@va.gov. Phone calls will not be accepted.
If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is https://www.apexaccelerators.us/#/ and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to Government notices and postings for potential procurements.
Files
| File | Type | Posted |
|---|---|---|
| 36C24225Q0658.pdf |
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