J056--Batavia VAMC Elevator Maintenance and Repair Service (VA-21-00030674)

COMBINED SYNOPSIS/SOLICITATION

ELEVATOR MAINTENANCE SERVICES AT THE BATAVIA VAMC

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q0499.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This solicitation is being issued as a competitive open-market small-business set-aside procurement. The North American Industry Classification System (NAICS) code is 238290, Other Building Equipment Contractors, with a small business size standard of $16.5 Million.

(v) The Contractor shall provide pricing to provide elevator service and maintenance at the Batavia VAMC with a period of performance of 4/01/2021 to 3/31/2022 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

TOTAL PRICING FOR ELEVATOR SERVICE AND MAINTENANCE AT THE BATAVIA VAMC

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

0.00

__________________

__________________

Base Period

Contract Period: Base

POP Begin: 04-01-2021

POP End: 03-31-2022

0001AA

12.00

MO

__________________

__________________

Elevator Annual Preventative Maintenance per PWS

Contract Period: Base

POP Begin: 04-01-2021

POP End: 03-31-2022

0001AB

1.00

HR

__________________

__________________

Time and a Half Premiums (only upon approved contract modification by the CO)

Contract Period: Base

POP Begin: 04-01-2021

POP End: 03-31-2022

0001AC

1.00

HR

__________________

__________________

Double Time Premiums (only upon approved contract modification by the CO)

Contract Period: Base

POP Begin: 04-01-2021

POP End: 03-31-2022

1001

0.00

__________________

__________________

Option Year 1

Contract Period: Option 1

POP Begin: 04-01-2022

POP End: 03-31-2023

1001AA

12.00

MO

__________________

__________________

Elevator Annual Preventative Maintenance per PWS

Contract Period: Option 1

POP Begin: 04-01-2022

POP End: 03-31-2023

1001AB

1.00

HR

__________________

__________________

Time and a Half Premiums (only upon approved contract modification by the CO)

Contract Period: Option 1

POP Begin: 04-01-2022

POP End: 03-31-2023

1001AC

1.00

HR

__________________

__________________

Double Time Premiums (only upon approved contract modification by the CO)

Contract Period: Option 1

POP Begin: 04-01-2022

POP End: 03-31-2023

2001

0.00

__________________

__________________

Option Year 2

Contract Period: Option 2

POP Begin: 04-01-2023

POP End: 03-31-2024

2001AA

12.00

MO

__________________

__________________

Elevator Annual Preventative Maintenance per PWS

Contract Period: Option 2

POP Begin: 04-01-2023

POP End: 03-31-2024

2001AB

1.00

HR

__________________

__________________

Time and a Half Premiums (only upon approved contract modification by the CO)

Contract Period: Option 2

POP Begin: 04-01-2023

POP End: 03-31-2024

2001AC

1.00

HR

__________________

__________________

Double Time Premiums (only upon approved contract modification by the CO)

Contract Period: Option 2

POP Begin: 04-01-2023

POP End: 03-31-2024

3001

0.00

__________________

__________________

Option Year 3

Contract Period: Option 3

POP Begin: 04-01-2024

POP End: 03-31-2025

3001AA

12.00

MO

__________________

__________________

Elevator Annual Preventative Maintenance per PWS

Contract Period: Option 3

POP Begin: 04-01-2024

POP End: 03-31-2025

3001AB

1.00

HR

__________________

__________________

Time and a Half Premiums (only upon approved contract modification by the CO)

Contract Period: Option 3

POP Begin: 04-01-2024

POP End: 03-31-2025

3001AC

1.00

HR

__________________

__________________

Double Time Premiums (only upon approved contract modification by the CO)

Contract Period: Option 3

POP Begin: 04-01-2024

POP End: 03-31-2025

4001

0.00

__________________

__________________

Option Year 4

Contract Period: Option 4

POP Begin: 04-01-2025

POP End: 03-31-2026

4001AA

12.00

MO

__________________

__________________

Elevator Annual Preventative Maintenance per PWS

Contract Period: Option 4

POP Begin: 04-01-2025

POP End: 03-31-2026

4001AB

1.00

HR

__________________

__________________

Time and a Half Premiums (only upon approved contract modification by the CO)

Contract Period: Option 4

POP Begin: 04-01-2025

POP End: 03-31-2026

4001AC

1.00

HR

__________________

__________________

Double Time Premiums (only upon approved contract modification by the CO)

Contract Period: Option 4

POP Begin: 04-01-2025

POP End: 03-31-2026

GRAND TOTAL

__________________

(vi) Description of requirement (See attached Performance Work Statement (PWS)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer Representative (COR) prior to performance.

Batavia VA Medical Center

222 Richmond Avenue

Batavia, NY 14020

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

52.229-11 Tax on Certain Foreign Procurements Notice and Representation

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and three (3) years past performance record of working experience in elevator maintenance services for healthcare, industrial, educational, and/or commercial facilities.

This capability statement shall include a statement that you can meet the emergency repair 2-hour call-back service portion of this requirement outlined in the Performance Work Statement (PWS).

Additional documentation to be provided:

Journeyman and Apprentice certifications for all technicians that will be performing work at the facility.

OSHA 10 Hour Minimum for Technicians, Apprentices, Etc.

OSHA 30 Hour Minimum for Supervisors, Foreman s, Etc.

PAST PERFORMANCE

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for elevator maintenance services in healthcare, industrial, educational, and/or commercial facilities. Include the following information for each contract:

a) Name and address of contracting activity

b) Name and telephone number of contract person

c) Dates of contract performance

The Government reserves the right to make award without discussions.

SITE VISIT

The Contractor shall attend a mandatory site visit on 10:00am, Wednesday, March 10th, 2021 at the Batavia VA Medical Center, 222 Richmond Avenue, Batavia, NY 14020 in order to view the elevators/locations to be serviced. Contractors shall email the Contract Specialist (Nathan.northrup@va.gov) no later than 4pm EST on March 9th, 2021 with their intention to attend. Contractors shall meet in the hospital lobby no later than 10:00am, Wednesday, March 10th, 2021.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

CL 120 Supplemental Insurance Requirements

52.252-2 Clauses Incorporated by Reference (FEB 1998)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

52.222-6 Construction Wage Rate Requirements (AUG 2018)

52.222-7 Withholding of Funds (MAY 2014)

52.222-8 Payrolls and Basic Records (AUG 2018)

52.222-10 Compliance with Copeland Act Requirements (FEB 1988)

52.222-11 Subcontracts (Labor Standards) (MAY 2014)

52.222-12 Contract Termination Debarment (MAY 2014)

52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (MAY 2014)

52.222-14 Disputes Concerning Labor Standards (FEB 1988)

52.222-15 Certification of Eligibility (MAY 2014)

52.222-32 Construction Wage Rate Requirements - Price Adjustment (Actual Method) (AUG 2018)

52.228-5 Insurance-Work on a Government Installation (JAN 1997)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) (DEVIATION AUG 2020)

852.219-74 Limitations on Subcontracting - Monitoring and Compliance (JUL 2018)

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items

852.203-70 Commercial Advertising

852.232-72 Electronic Submission of Payment Requests (NOV 2018)

852.270-1 Representatives of Contracting Officers (JAN 2008)

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.204 10 Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

52.209 6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020)

52.219-6 Notice of Total Small Business Set-Aside (NOVE 2020)

52.219-14 Limitations on Subcontracting (MAR 2020)

52.219-28 Post Award Small Business Program Re-representation (MAR 2020)

52.222-3 Convict Labor (JUNE 2003)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (SEPT 2016)

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008)

52.229-12 Tax on Certain Foreign Procurements

52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018)

(xiii) The Service Contract Act of 1965 does apply to this procurement. The Davis-Bacon Act of 1931 does apply to this procurement as outlined in section B.3.2.3 in the Performance Work Statement (PWS). See attached Wage Determinations.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation elevator maintenance services at the Batavia VA Medical Center as defined herein.  The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s)

Submission shall be received not later than 12:00 PM EST, Friday, March 19th, 2021. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.

List of Attachments:

1. Performance Work Statement (PWS)

2. Wage Determination Number 2015-4182

3. Wage Determination Number NY20210029 (Bacon Davis Act)

4. QASP