36C24221Q0499.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

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ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

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POSTAL CODE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J056 Batavia VAMC Elevator Maintenance and Repair Service 14810 36C24221Q0499 03-19-2021 12:00

EASTERN TIME, NEW YORK, USA

N

SBA

238290 Department of Veteran's Affairs RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810 Contract Specialist Northrup, Nathan nathan.northrup@va.gov 607-664-4967 Batavia VA Medical Center 222 Richmond Avenue Batavia

NY

14020

USA

www.va.gov Department of Veteran's Affairs Website nathan.northrup@va.gov Contract Specialist

COMBINED SYNOPSIS/SOLICITATION

ELEVATOR MAINTENANCE SERVICES AT THE BATAVIA VAMC

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24221Q0499.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-04.

(iv) This solicitation is being issued as a competitive open-market small-business set-aside procurement. The North American Industry Classification System (NAICS) code is 238290, Other Building Equipment Contractors, with a small business size standard of $16.5 Million.

(v) The Contractor shall provide pricing to provide elevator service and maintenance at the Batavia VAMC with a period of performance of 4/01/2021 to 3/31/2022 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods:

TOTAL PRICING FOR ELEVATOR SERVICE AND MAINTENANCE AT THE BATAVIA VAMC

0.00

Base Period Contract Period: Base POP Begin: 04-01-2021 POP End: 03-31-2022

0001AA

Elevator Annual Preventative Maintenance per PWS

0001AB

Time and a Half Premiums (only upon approved contract modification by the CO)

0001AC

Double Time Premiums (only upon approved contract modification by the CO)

0.00

Option Year 1 Contract Period: Option 1 POP Begin: 04-01-2022 POP End: 03-31-2023

1001AA

Elevator Annual Preventative Maintenance per PWS

1001AB

Time and a Half Premiums (only upon approved contract modification by the CO)

1001AC

Double Time Premiums (only upon approved contract modification by the CO)

0.00

Option Year 2 Contract Period: Option 2 POP Begin: 04-01-2023 POP End: 03-31-2024

2001AA

Elevator Annual Preventative Maintenance per PWS

2001AB

Time and a Half Premiums (only upon approved contract modification by the CO)

2001AC

Double Time Premiums (only upon approved contract modification by the CO)

0.00

Option Year 3 Contract Period: Option 3 POP Begin: 04-01-2024 POP End: 03-31-2025

3001AA

Elevator Annual Preventative Maintenance per PWS

3001AB

Time and a Half Premiums (only upon approved contract modification by the CO)

3001AC

Double Time Premiums (only upon approved contract modification by the CO)

0.00

Option Year 4 Contract Period: Option 4 POP Begin: 04-01-2025 POP End: 03-31-2026

4001AA

Elevator Annual Preventative Maintenance per PWS

4001AB

Time and a Half Premiums (only upon approved contract modification by the CO)

4001AC

Double Time Premiums (only upon approved contract modification by the CO)

(vi) Description of requirement (See attached Performance Work Statement (PWS)): The contractor shall provide all materials and labor identified in the SOW.

(vii) Awardee shall coordinate with the Contracting Officer Representative (COR) prior to performance.

Batavia VA Medical Center 222 Richmond Avenue Batavia, NY 14020

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1:

(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.

PRICE

Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.

TECHNICAL

Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and three (3) years past performance record of working experience in elevator maintenance services for healthcare, industrial, educational, and/or commercial facilities.

This capability statement shall include a statement that you can meet the emergency repair 2-hour call-back service portion of this requirement outlined in the Performance Work Statement (PWS).

Additional documentation to be provided:

1. Journeyman and Apprentice certifications for all technicians that will be performing work at the facility.

2. OSHA 10 Hour Minimum for Technicians, Apprentices, Etc.

3. OSHA 30 Hour Minimum for Supervisors, Foreman’s, Etc.

PAST PERFORMANCE

The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for elevator maintenance services in healthcare, industrial, educational, and/or commercial facilities. Include the following information for each contract:

The Government reserves the right to make award without discussions.

SITE VISIT

The Contractor shall attend a mandatory site visit on 10:00am, Wednesday, March 10th, 2021 at the Batavia VA Medical Center, 222 Richmond Avenue, Batavia, NY 14020 in order to view the elevators/locations to be serviced. Contractors shall email the Contract Specialist (Nathan.northrup@va.gov) no later than 4pm EST on March 9th, 2021 with their intention to attend. Contractors shall meet in the hospital lobby no later than 10:00am, Wednesday, March 10th, 2021.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

(xiii) The Service Contract Act of 1965 does apply to this procurement. The Davis-Bacon Act of 1931 does apply to this procurement as outlined in section B.3.2.3 in the Performance Work Statement (PWS). See attached Wage Determinations.

(xiv) N/A

(xv) This is an open-market combined synopsis/solicitation elevator maintenance services at the Batavia VA Medical Center as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Friday, March 19th, 2021. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

(xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov.

List of Attachments:

1. Performance Work Statement (PWS)

2. Wage Determination Number 2015-4182

3. Wage Determination Number NY20210029 (Bacon Davis Act)

4. QASP

See attached document: P09 - PWS.

See attached document: P09 - QASP.

See attached document: Wage Determination.

See attached document: WD - BDA - NY20210029.