J049--Maintenance and repair of Getinge equipment - Base plus 4 years

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Loma Linda VA Health Care System (VALLHCS) located at 11201 Benton Street Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide MAINTENANCE AND REPAIR OF GETINGE EQUIPMENT.

Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561210 .

DRAFT DRAFT

STATEMENT OF WORK

Service Maintenance for Getinge Washer, Disinfector/Cleaners, Sterilizers, and Conveyors FY23

The intent for this contract is to establish a fixed price (FFP) full maintenance service task order for a base year plus option years (4 additional option years) for the Government owned Getinge washer, disinfector/cleaners, sterilizers, conveyor, integrated boilers and RO units in VA Loma Linda Healthcare System (VALLHS).

DESCRIPTION OF SERVICES/WORK STATEMENT

1. GENERAL REQUIREMENT:

The service contract will cover maintenance and repair including parts on all listed Getinge units located in VA Loma Linda Healthcare System.

2. SERVICE MAINTENANCE AND INTERVENING SERVICES:

The contractor shall provide preventive and corrective maintenance to the following:

DESCRIPTION AND SERIAL NUMBERS

QTY

86 Series WAA066604, WAA066145, WAA062680, WAA062654, WAA062609

5

2460 Ultrasonic S/N: KSA16002, KSA16001, KRA16002, KRA16001

4

91 Series CART Washer S/N: WAA062207

1

Air Glide System S/N: WAA062967

1

PT Hatch/Return Conveyor S/N: WAA062926

1

Integrated Boilers 30kw - 45kw S/N: GC-34100-X15, GC-34080-W15

2

633 Sterilizer S/N: BAA066886, BAA066199

2

733 Sterilizer S/N: URA061050, URA060075

2

RO System MRG 2400-MRG 4800 S/N: G140155

1

RO System SRB 400-MRG 1200 S/N: G140148

1

Water Savers S/N: URA064111, URA064103

2

Triton 72 Ultrasonic Cleaner S/N: 1809-XL72TR-605-1

1

4. AUTHORIZED SERVICES, CHANGES AND PERSONNEL:

5. GOVERNMENT POINT of CONTACT:

Name:

Monnie Morgan

Title:

Biomedical Equipment Support Specialist

Address:

11201 Benton St.

City, State, Zip:

Loma Linda, CA, 92357

Phone No.:

(909) 825-7084 x 2743

Email:

monnie.morgan@va.gov

The Contractor shall provide a point of contact for all contract administration.

Name:

Title:

Address:

City, State, Zip:

Phone No.:

Email:

8. SERVICE REPORT:

After each service, a service technician shall document both on the field service report and the VA instrument maintenance log, all findings of problems and their correction including all equipment and software performance verification. Service technician shall document and report to the Bio Engineering Department any unsafe condition concerning this medical equipment or signs of misuse or negligence.

9. GUARANTEE:

Contractor guarantees all equipment covered in this contract shall be in optimum working condition throughout the contract performance period.

10. QUALITY ASSURANCE:

The Contractor shall provide a Quality Control Plan that contains the following:

Schedule and frequency of inspection and preventative maintenance services for VALLHS.

11. REPORTING:

For services to be performed during normal and after-hours working hours, the Contractor shall report upon arrival to the Biomedical Engineering Department. Contractor personnel shall identify himself to the COR before proceeding to the job site. This check in is mandatory. The technician shall submit a service report in writing of service rendered. As a minimum, this report shall contain a detailed description of any services performed and replacement parts, when applicable. The report will also include any Contractor recommendations necessary to maintain the equipment in optimum operating condition.

12. CERTIFICATION REQUIREMENTS:

Personnel performing maintenance and repair services must be fully qualified, competent, Field Service Engineers (FSE). Fully qualified is defined as factory-trained (or equivalent) and experienced to work on the equipment assigned.

The Contractor will also be required to update this information as changes to staff are made, throughout the life of the contract. The Government Contracting Officer Representative (COR) reserves the right to reject any of the Contractor s personnel and refuse them permission to work on VA equipment if they are determined not fully qualified or documentation has not been submitted and approval given for the FSE to provide needed services.

13. CONFORMANCE STANDARDS:

Services shall be performed, and equipment shall function in conformance with all VA safety standards, manufacturer s/industry standards, the latest published edition of NFPA-99, FDA, OSHA, JC, and other applicable national standards.

14. SMOKING POLICY:

Smoking is not permitted within or around the VA except in designated areas.

15. BADGES AND PARKING:

All Contractor personnel are also required to wear Vendor ID Badges noting Contractor Name, Personal Name, and Photo of Contractor personnel.

It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VA shall not validate or make reimbursement for parking violations of the Contractor's personnel under any circumstance.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to: Marie.Conforto@va.gov . All information submissions to be marked Attn: Marie Conforto, Contract Specialist and should be received no later than 12:00 pm MST on May 30, 2023.