J047--Pneumatic Tube System Maintenance

VENDOR QUESTIONS & ANSWERS (Q&As)

Pneumatic Tube System Maintenance Services (RFQ 36C24825Q0761)

Amendment 0001

The following questions were asked of the Government relating to the subject requirement which are hereby posted and responded to.

Q&As:

Question: What's the set aside for the above referenced opportunity? It seems to be Total Small Business, but I wanted to make sure. Also, will VOSB have advantage(s) during the selection process?

Answer: This is for a Request for Quote of Full and Open competition which encompasses all businesses.

Question: If site visits are permitted, I d greatly appreciate your guidance on next steps and availability.

Answer: Contractor personnel shall check in and out with VA Police dispatch located in the front entrance of the Main Hospital.

The Site Visit is scheduled for Tuesday June 3rd, 2025, at 8:00am.

James A. Haley Veterans Hospital (JAHVH) and the outlying Clinics.

13,000 Bruce B. Down Blvd.

Tampa, FL 33612-4745

Point of Contact (POC),

Christopher LaPread,

Cellular Phone: 813.894-1738 or 813.972.2000, Ext. 2332.

Question: Extension of Due Date.

Answer: The Due date for quotes has been extended to be received by Friday June 6th, 2025, at 15:00pm.

Question: Is there is a specific format or any additional documentation you would like us to submit.

Answer: Per the combined synopsis

SUBMISSION OF QUOTES. Quote should be submitted as One combined PDF document at or before the exact time specified in due date of this solicitation by email to the Point of Contact listed below to include:

A Quote on company letterhead and any needed attachments. Quotes must be submitted on the vendor s own form.

Provide Contractor Name, UEI#, Address, Point of contact(s) name, phone, and email. If NOT the manufacturer, then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award (If Applicable).

Prices need to include any FOB destination shipping cost. The Government is requesting discounts, notate any discounts.

All responses must include verification that each specification outlined in the Line Items, PWS, and any relevant attachments is/are met.

Price Shall Be Submitted Using On The Vendor s Own Form. The Government will assess the total price of all line-item prices, including any options. The resulting sum will be referred to as the Total Evaluated Price. For the purpose of awarding the contract, the Government will consider quotations that combine the total price for all options with the total price for the basic requirements. This evaluation will be conducted at the time of award in accordance with FAR 52.217-8, "Option to Extend Services," and FAR 52.217-9, "Option to Extend the Term of the Contract or Period of Performance."

Responses shall be on all or none basis, no partial submissions will be accepted. Quote must be valid for 90 days. All offerors must be registered in System for Award Management (SAM) at https://www.sam.gov at time offers are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications.

All quotes shall be sent to the Network Contracting Office 8, Tampa Services Department to Walida.MooreSaintil@va.gov

Combined Synopsis-Solicitation

2

Description

(i) This is a combined synopsis/solicitation for Pneumatic Tube System Maintenance Services at James A. Haley Veterans Hospital (JAHVH), prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

(ii) The solicitation number is 36C24825Q0761 and is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, Effective 1/17/2025.

(iv) This solicitation is associated with NAICS code 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance has a small business size standard of $12.5 Million. The FSC/PSC is J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings.

This solicitation will use Comparative Evaluation. Award will be made to the offeror determined to be acceptable, price reasonable, and is determined to best value to the government; all eligible offerors may submit quotes.

To be considered as a Service-Disabled Veteran Owned Small Business (SDVOSB), prospective offerors shall be a verified SDVOSB in the Veteran Small Business Certification (VetCert) pages Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/ at the date and time set for receipt of offers.

Responses shall be on all or none basis, no partial submissions will be accepted. Quote must be valid for 90 days. All offerors must be registered in System for Award Management (SAM) at https://www.sam.gov at time offers are due to be considered for an award of a federal contract. Registration must be complete and not missing elements such as representations and certifications.

(v) All interested companies shall provide quotations for the following Line-Item Numbers (LINs):

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

2.00

EA

__________________

__________________

Service technicians shall perform site visit(s) 2 time per year to inspect, clean, adjust, calibrate and lubricate your pneumatic tube system. The labor necessary to replace worn or defective parts

shall be included.

Contract Period: Base

POP Begin: 09-19-2025

POP End: 09-18-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

0002

1.00

EA

__________________

__________________

Annual preventive maintenance to perform software update and/or confirm software is working properly.

Contract Period: Base

POP Begin: 09-19-2025

POP End: 09-18-2026

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

1001

2.00

EA

__________________

__________________

Service technicians shall perform site visit(s) 2 time per year to inspect, clean, adjust, calibrate and lubricate your pneumatic tube system. The labor necessary to replace worn or defective parts

shall be included.

Contract Period: Option 1

POP Begin: 09-19-2026

POP End: 09-18-2027

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

1002

1.00

EA

__________________

__________________

Annual preventive maintenance to perform software update and/or confirm software is working properly.

Contract Period: Option 1

POP Begin: 09-19-2026

POP End: 09-18-2027

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

2001

2.00

EA

__________________

__________________

Service technicians shall perform site visit(s) 2 time per year to inspect, clean, adjust, calibrate and lubricate your pneumatic tube system. The labor necessary to replace worn or defective parts

shall be included.

Contract Period: Option 2

POP Begin: 09-19-2027

POP End: 09-18-2028

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

2002

1.00

EA

__________________

__________________

Annual preventive maintenance to perform software update and/or confirm software is working properly.

Contract Period: Option 2

POP Begin: 09-19-2027

POP End: 09-18-2028

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

3001

2.00

EA

__________________

__________________

Service technicians shall perform site visit(s) 2 time per year to inspect, clean, adjust, calibrate and lubricate your pneumatic tube system. The labor necessary to replace worn or defective parts

shall be included.

Contract Period: Option 3

POP Begin: 09-19-2028

POP End: 09-18-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

3002

1.00

EA

__________________

__________________

Annual preventive maintenance to perform software update and/or confirm software is working properly.

Contract Period: Option 3

POP Begin: 09-19-2028

POP End: 09-18-2029

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

4001

2.00

EA

__________________

__________________

Service technicians shall perform site visit(s) 2 time per year to inspect, clean, adjust, calibrate and lubricate your pneumatic tube system. The labor necessary to replace worn or defective parts

shall be included.

Contract Period: Option 4

POP Begin: 09-19-2029

POP End: 09-18-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

4002

1.00

EA

__________________

__________________

Annual preventive maintenance to perform software update and/or confirm software is working properly.

Contract Period: Option 4

POP Begin: 09-19-2029

POP End: 09-18-2030

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

PRODUCT/SERVICE CODE: J047 - Maintenance, Repair, and Rebuilding of Equipment - Pipe, Tubing, Hose, and Fittings

GRAND TOTAL

__________________

(vi) JAHVH is seeking to receive Pneumatic Tube System Maintenance Services.

(vii) Place of Performance/Place of Delivery

James A. Haley Veterans Hospital (JAHVH) and the outlying Clinics.

13,000 Bruce B. Down Blvd.

Tampa, FL 33612-4745

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html

http://www.va.gov/oal/library/vaar/

(viii) The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (NOV 2021)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI.

(ix) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Evaluation Approach: The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Technical Acceptability: Quote will be evaluated to determine if the vendor provides a sound, compliant approach that meets the requirements of the Performance Work Statement (PWS) and demonstrates a thorough understanding of the requirements. The technical and management approach will be evaluated to the extent to which it can meet and/or exceed Government s requirements as outlined in the solicitation and based on the information requested in the below section of the solicitation.

Acceptable - Quote clearly meets the minimum requirements of the solicitation.

Unacceptable - Quote does not clearly meet the minimum requirements of the solicitation.

Appropriate consideration will be given to the following:

Technical and Management Approach Quoters shall provide a brief detailed plan no more than 10 pages describing a full understanding of the requirements of this Performance Work Statement (PWS). Quoters has a clear and effective approach.

Contractor Qualification - Quoters shall provide their qualification/certifications detailing at least two years successful experience and/or operation in the industry under contracts in similar size and scope.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/ ; or any other reasonable basis. The Government may rely on internal documentation including Contract Performance Assessment Reporting System (CPARS) for supply being acquired to determine Past Performance. If no record of past performance is found in CPARS, the quoter shall not receive a favorable or unfavorable rating but shall receive a rating of neutral.

Price: Price Shall Be Submitted Using On The Vendor s Own Form. The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.

The following contract clauses apply to this acquisition:

(xi) FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services .

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services

The following subparagraphs of FAR 52.212-5 are applicable:

52.203-6 Restrictions on Subcontractor Sales to the Government (JUN 2020)

52.204-13 System For Award Management Maintenance (OCT 2018)

52.204-18 Commercial And Government Entity Code Maintenance (AUG 2020)

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.204-7 System For Award Management (OCT 2018)

52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011)

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015)

52.204-27 Prohibition On A Bytedance Covered Application (JUN 2023)

52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.219-4 Notice Of Price Evaluation Preference For HUBZone Small Business Concerns (OCT 2022)

52.219-6 Notice Of Total Small Business Set-Aside

52.219-8 Utilization of Small Business Concerns (SEP 2023)

52.219-28 Post Award Small Business Program Representation (JUL 2013)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016)

52.222-21 Prohibition of Segregated Facilities (APR 2015)

52.222-26 Equal Opportunity (APR 2015)

52.222-35 Equal Opportunity for Veterans (JUN 2020)

52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014)

52.222-37 Employment Reports on Veterans

52.222-41 Service Contract Labor Standards (AUG 2018)

52.222-50 Combating Trafficking in Persons (MAR 2015)

52.222-54 Employment Eligibility Verification (MAY 2022)

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011)

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014)

52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008)

52.225-25 Prohibition on Contracting With Entities Engaging in Certain Activities or Transactions Relating to Iran Representation and Certifications (Jun 2020)

52.232-33 Payment by Electronic Funds Transfer System for Award Management

852.203-70 Commercial Advertising (JAN 2008)

852.204-70 Personal Identity Verification Of Contractor Personnel (MAY 2020)

852.215-70 Service-Disabled Veteran-Owned And Veteran-Owned Small Business Evaluation Factors (Deviation) (JAN 2023)

852.215-71 Evaluation Factor Commitments (OCT 2019)

852.232-72 Electronic Submission of Payment Requests

852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

852.233-71 Alternate Protest Procedure (OCT 2018)

852.237-70 Contractor Responsibilities

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

https://www.va.gov/oal/library/vaar/

(xiii) All responses must include verification that each specification outlined in the Line Items, PWS, and any relevant attachments is/are met.

(a) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The Government reserves the right to make no award if quote does not meet the requirements of this solicitation.

CONTRACTOR IS RESPONSIBLE FOR CORRECT WAGE TITLE CLASSIFICATIONS OF THEIR EMPLOYEES AND COMPLIANCE WITH ALL APPLICABLE WAGE AND HOUR LAWS.

The DOL Wage Determination for the specific locality applies to this solicitation and any contract awarded is available at https://beta.sam.gov/ Please note the listing below is not all-inclusive wage determination of each area of performance. It is the contractor s responsibility to obtain and evaluate each wage determination locality.

Florida Counties of Hernando, Hillsborough, Pasco, Pinellas Wage

Wage Determination No.: 2015-4571

Revision No.: 25

Date of Last Revision: Dec 23, 2024

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

SUBMISSION OF QUOTES. Quote should be submitted as One combined PDF document at or before the exact time specified in due date of this solicitation by email to the Point of Contact listed below to include:

A Quote on company letterhead and any needed attachments. Quotes must be submitted on the vendor s own form.

Provide Contractor Name, UEI#, Address, Point of contact(s) name, phone, and email. If NOT the manufacturer, then an AUTHORIZED DISTRIBUTOR LETTER needs to be provided with your quote in order to be considered for the award (If Applicable).

Prices need to include any FOB destination shipping cost. The Government is requesting discounts, notate any discounts.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

There are no additional contract requirements, terms, or conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(xv) Quotes must be emailed to Walida.MooreSaintil@va.gov and received No Later Than 5/27/2025 15:00 pm EST on the close date.

(xvi) Point of Contact: contact Walida Moore-Saintil at Walida.MooreSaintil@va.gov ; NO PHONE CALLS WILL BE ACCEPTED. NO LATES WILL BE ACCEPTED.

End of Document

See attached document: ATTACHMENT 1 PWS