J045--preventive maintenance & cleaning- 41 DX HVAC

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5, seeks preventive maintenance and cleaning services for 41 direct expansion HVAC units across 14 locations at the Louis A. Johnson VA Medical Center in Clarksburg, West Virginia, with proposals due June 22, 2026, at 8:00 AM EDT. Questions are due June 11, 2026, at 8:00 AM. This is an unrestricted procurement with no set-aside.

The contract structure is a base year plus three option years, with performance beginning July 1, 2026. The acquisition is valued at approximately $12.5 million. Place of performance spans 14 locations at the Clarksburg facility, encompassing mini-split ductless systems, condensing units, packaged RTUs, precision cooling/CRAC units, and three air-cooled chillers ranging from 1.5 to 273 tons.

All technicians must hold EPA Section 608 Universal Certification; chillers and CRAC units require additional manufacturer-specific certifications. Services must comply with manufacturer instructions, ASHRAE 180-2018, NFPA 70B-2023 electrical maintenance standards, TJC EC.02.05.01/02, EPA Section 608 refrigerant regulations, and AIM Act compliance. Mini-split and condensing units require semi-annual preventive maintenance; packaged RTUs and CRAC units require semi-annual PM with Legionella prevention requirements; air-cooled chillers require quarterly PM. Performance standards include 100% completion for high-risk equipment (chillers and CRAC units), 95% for other units, and 2-hour emergency response for patient care areas. The contract uses fixed-price CLINs for preventive maintenance, time-and-materials CLINs for emergency and diagnostic services (not to exceed 40 hours annually), and cost CLINs for parts and materials. NAICS code 561210, Facilities Support Services; PSC J045. West Virginia Service Contract Act wage determination No. 2015-4353 applies.