J045--preventive maintenance & cleaning- 41 DX HVAC
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 36C24526Q0514
- Agency
-
Veterans Integrated Service Network 5
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Department of Veterans Affairs Vamc Baltimore, Maryland 21201, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration is soliciting capability statements for preventive maintenance and cleaning services on 41 direct expansion HVAC units across 14 locations at the Louis A. Johnson Veterans Medical Center in Clarksburg, West Virginia, with responses due May 18, 2026. This procurement carries a Total Small Business set-aside.
Work covers 41 units ranging from 1.5-ton ductless mini-splits to a 273-ton air-cooled chiller, including condensing units, packaged rooftop units, and precision cooling/CRAC units with refrigerants R-410A, R-134A, R-22, R-407C, and R-404A. Services must comply with manufacturer instructions and a comprehensive regulatory baseline including NFPA 70E-2024, NFPA 70B-2023, NFPA 99-2024, ASHRAE 170-2025, ASHRAE 180-2018, The Joint Commission EC.02.05.01/.02, VHA Directives 1028 and 1061(4), VA PG-18-10, and EPA AIM Act requirements. Primary scope includes maintenance in peak operating condition with full regulatory compliance, sustaining The Joint Commission compliance through documentation of ventilation parameters, refrigerant management per EPA Section 608 standards, and inspection and cleaning of condensate drain systems and humidifier sections per Legionella prevention protocols.
The contract is structured as firm-fixed-price/time-and-materials with a not-to-exceed cost basis, covering a base year plus three option years. This is a Request for Information; responses are not binding offers under FAR 15.201(e). Capability statements must include business size and SAM UEI Number and should be submitted to Keysha.Gorman74@va.gov. NAICS 238220; PSC J045.
Notice text
DISCLAIMER
This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
Submit your capability statement by May 18, 2026, to Keysha.Gorman74@va.gov. For your information to be accepted, include in your information business size and SAM s UEI Number.
This action is for a base plus three option year contract.
STATEMENT OF WORK | HVAC / DX PM Services 41 Units | LAJ VAMC | Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Rev.1 FOR OFFICIAL USE ONLY PRE-AWARD SENSITIVE
Page 32 Deputy Chief Engineer LAJ VAMC Facilities Management | Rev. March 2026 | v4.0
Page 32 of 32
STATEMENT OF WORK & IGCE
Preventive Maintenance & Cleaning 41 DX HVAC Units | IAW Manufacturers' IFU
Mini-Splits Condensing Units Packaged RTUs Precision Cooling / CRAC Air-Cooled Chillers
Refrigerants: R-410A · R-134A · R-22 · R-407C · R-404A | 1.5 Ton ~273 Ton | 41 Units | 14 Locations
Regulatory Baseline: NFPA 70E-2024 NFPA 70B-2023 NFPA 99-2024 ASHRAE 170-2025 ASHRAE 180-2018 TJC EC.02.05.01/.02 VHA Dir. 1028 / 1061(4) VA PG-18-10 (Rev. 3/1/2024) EPA AIM Act
Document No.
LAJ-ENG-SOW-HVAC-PM-2026-001
Solicitation #
[TBD at Award]
Prepared By
Deputy Chief Engineer, FMS
Rev. Date
March 2026
Total Units
41 DX Units / 14 Locations
Contract Type
FFP / T&M NTE / Cost (CLINs)
Period of Perf.
Base Year + 3 Option Years
NAICS
238220 Plumbing, Heating & AC
SECTION 1 PURPOSE, SCOPE & REGULATORY FOUNDATION
1.1 Purpose
This Statement of Work (SOW) establishes performance requirements for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center, Clarksburg, West Virginia (VISN 5 / NCO 5). The equipment inventory spans 14 locations and ranges in capacity from 1.5-ton ductless mini-splits to a 273-ton York YVAA air-cooled chiller. Services shall be performed in strict accordance with each unit's manufacturer Instructions for Use (IFU), the applicable codes and standards cited in Section 1.2, VHA Directives, VA Technical Information Library (TIL) publications, and The Joint Commission (TJC) Environment of Care requirements. This SOW is performance-based: the Contractor is responsible for achieving the outcomes defined herein and shall exercise professional judgment within the boundaries established by the IFU and applicable standards.
Files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0514_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| J045--preventive maintenance & cleaning- 41 DX HVAC | Solicitation | |
| This notice | Pre-Solicitation |
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