36C24526Q0514_1.docx

STATEMENT OF WORK | HVAC / DX PM Services — 41 Units | LAJ VAMC | Document No. LAJ-ENG-SOW-HVAC-PM-2026-001 Rev.1 FOR OFFICIAL USE ONLY – PRE-AWARD SENSITIVE

GENERAL INFORMATION

VAMC

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Contract Officer Keysha Gorman Keysha.Gorman74@va.gov 410-637-1509

PLACE OF PERFORMANCE

1 Medical Center Drive

Clarksburg, WV

ADDITIONAL INFORMATION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Submit your capability statement by May 18, 2026, to Keysha.Gorman74@va.gov. For your information to be accepted, include in your information business size and SAM’s UEI Number.

This action is for a base plus three option year contract.

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STATEMENT OF WORK & IGCE

Preventive Maintenance & Cleaning — 41 DX HVAC Units | IAW Manufacturers' IFU

Mini-Splits • Condensing Units • Packaged RTUs • Precision Cooling / CRAC • Air-Cooled Chillers Refrigerants: R-410A · R-134A · R-22 · R-407C · R-404A | 1.5 Ton – ~273 Ton | 41 Units | 14 Locations

Regulatory Baseline: NFPA 70E-2024 • NFPA 70B-2023 • NFPA 99-2024 • ASHRAE 170-2025 • ASHRAE 180-2018 • TJC EC.02.05.01/.02 • VHA Dir. 1028 / 1061(4) • VA PG-18-10 (Rev. 3/1/2024) • EPA AIM Act

SECTION 1 — PURPOSE, SCOPE & REGULATORY FOUNDATION

1.1 Purpose

This Statement of Work (SOW) establishes performance requirements for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units at the Louis A. Johnson (LAJ) VA Medical Center, Clarksburg, West Virginia (VISN 5 / NCO 5). The equipment inventory spans 14 locations and ranges in capacity from 1.5-ton ductless mini-splits to a 273-ton York YVAA air-cooled chiller. Services shall be performed in strict accordance with each unit's manufacturer Instructions for Use (IFU), the applicable codes and standards cited in Section 1.2, VHA Directives, VA Technical Information Library (TIL) publications, and The Joint Commission (TJC) Environment of Care requirements. This SOW is performance-based: the Contractor is responsible for achieving the outcomes defined herein and shall exercise professional judgment within the boundaries established by the IFU and applicable standards.

1.2 Regulatory Foundation — Current Editions (as of Award Date) The Contractor's program shall be governed by the most current editions of all applicable standards. The following hierarchy of authority applies. In cases of conflict, the more stringent requirement governs.

1. VA/VHA Directives and VA CFM Technical Information Library (TIL) publications — highest authority for VA medical facilities.

1. The Joint Commission (TJC) Hospital Accreditation Standards — EC.02.05.01 (Utility Systems) and EC.02.05.02 (Water Management Program); non-compliance constitutes a TJC finding reportable to facility leadership.

1. NFPA codes and standards — mandatory reference for healthcare occupancies under NFPA 99-2024, NFPA 101-2021, NFPA 110-2022, NFPA 70E-2024, NFPA 70B-2023, NFPA 90A-2024, NFPA 90B-2024.

1. ASHRAE standards — ASHRAE 170-2025 (ventilation), ASHRAE 180-2018 (HVAC PM), ASHRAE 15-2022 (refrigeration safety), ASHRAE 34-2022 (refrigerant classification), ASHRAE 188-2021 (Legionella risk management).

1. EPA regulations — 40 CFR Part 82 Subpart F (Section 608), AIM Act / 40 CFR Part 84 (HFC phasedown and Technology Transitions).

1. OSHA standards — 29 CFR 1910.147 (LOTO), 29 CFR 1910.134 (respiratory protection), 29 CFR 1910 Subpart S (electrical safety).

1. Manufacturer IFU / O&M manuals — minimum PM task baseline; manufacturer requirements shall not be waived without written COR approval.

1.3 Objectives

1. Maintain all 41 DX units in peak operating condition and full regulatory compliance throughout the period of performance (POP).

1. Sustain TJC EC.02.05.01 compliance: verify and document ventilation pressure relationships, ACH, filtration efficiency, temperature, and humidity per ASHRAE 170-2025 for all units serving patient-care areas.

1. Support the facility's NFPA 70B-2023 Electrical Maintenance Program (EMP) through proper documentation of all electrical PM findings, Equipment Condition Assessments (ECAs), and corrective actions.

1. Manage all regulated refrigerants (R-410A, R-134A, R-22, R-407C, R-404A) in full compliance with EPA Section 608 and AIM Act provisions; provide written advisory to COR on any legacy refrigerant unit requiring > 1 lb addition per service visit.

1. Support facility compliance with VHA Directive 1061(4) — Legionella Prevention: inspect, clean, and treat condensate drain systems and humidifier sections of CRAC/precision cooling units at every PM visit.

1. Document all PM activities in the format required by ASHRAE 180-2018, TJC EC.02.05.01, and the facility's Utility Systems Management Plan (USMP).

Page 35 Deputy Chief Engineer — LAJ VAMC Facilities Management | Rev. March 2026 | v4.0