J045--FY25: Repair Deficiencies of Boilers and DA Tank Level
Closed Solicitation Posted
- Solicitation number
- 36C24825Q1037
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- VA Caribbean Healthcare System (Vachs) 10 casia Street San Juan, Puerto Rico 00921, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 is procuring a one-time Independent Water Alarm and DA Tank Level Upgrade for two steam boilers and one deaerator located at the VA Caribbean Healthcare System in San Juan, Puerto Rico. This solicitation (RFQ 36C24825Q1037) falls under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors and PSC J045 for maintenance and repair of plumbing, heating, and waste disposal equipment. Contractors must demonstrate at least 5 years of steam boiler maintenance experience and provide a certified oil burner technician to meet the technical qualifications. The evaluation will use a comparative evaluation methodology under Simplified Acquisition Procedures to select the quote most advantageous to the government. The original deadline for questions was August 6, 2025, at 11:00 AM AST, but Amendment No. 1 extended the quote submission deadline from August 11, 2025, to August 14, 2025, at 10:00 AM AST.
This procurement is set-aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) with a small business size standard of $19 million. There is no incumbent contractor as this is a one-time maintenance job involving specific Hurst Boiler & Welding equipment manufactured between 2012 and an unspecified earlier date, including two fire tube steam boilers (Serial numbers ES997-200-2 and ES997-200-1) and one deaerator unit (Serial number 1200315 DA). While no specific contract value is disclosed in the solicitation documents, the scope involves upgrading existing Cleaver Brooks level master control components. The contract performance period is expected to be 90 days beginning September 1, 2025, with completion required by November 30, 2025. All work will be performed at the VA Caribbean Healthcare System facility located at 10 C. Casia, San Juan, Puerto Rico 00921.
Notice text
2 versions
Update #2 · Latest ·
Amendment No. 1 Solicitation/RFQ 36C24825Q1037
This amendment is hereby issued to provide responses to questions and request for information submitted by vendors.
Quote/Offer due date is hereby extended from August 11, 2025, at 1PM AST to August 14, 2025, at 10am AST
Responses to Vendors Questions and Request for Information
Q. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?
This requirement is a one-time job, therefore there is no current incumbent.
Q. What are the models of the Boilers and DA to be serviced?
Boiler Unit number 1 (Local identifier): Fire tube steam boiler manufactured by Hurst Boiler & Welding co., Inc., Serial number ES997-200-2; NB 18273
Boiler Unit number 3 (Local identifier): Fire tube steam boiler manufactured by Hurst Boiler & Welding co., Inc., Serial number ES997-200-1; NB 18272
Hurst Deaerator Unit (DA): Manufactured by Hurst Boiler & Welding co., Inc., Serial number 1200315 DA, Year Built 2012. NB 18289
Existing Level Master Control Information for Boilers: Manufacturer Cleaver Brooks, Part Number 623-00192-000.
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04, effective on June 11, 2025.
This solicitation is set-aside for Service Disabled Veteran owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 Plumbing, Heating and Air-Conditioning Contractors, with a small business size of $19 Million. The Product Service Code (PSC) is J045 Maintenance, Repair, and Rebuilding of Equipment-Plumbing, Heating, and Waste Disposal Equipment.
The Department of Veterans Affairs, Network Contracting Office (NCO) 8 in San Juan, has a requirement for a one-time Boilers Independent Water Alarm and DA Tank Level Upgrade for two (2) steam boilers and one (1) deaerator located at the VA Caribbean Healthcare System (VACHS) located in San Juan, Puerto Rico, in accordance with the terms and requirements herein. See attached document containing Performance Work Statement (PWS).
A Price/Cost schedule containing the contract line items, and description is attached. Detailed specifications and requirements are provided in the attached PWS and associated documents. Emphasis is made on the Addendum to FAR 52.212-1, Instructions to Offerors. Detailed instructions regarding this RFQ can be found in this addendum. The addendum can be found in document titled 36C24825Q1037 Solicitation Documents
The contract period of performance is expected to be ninety days from the date of award.
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) Addenda to this provision is applicable and contain the evaluation criteria and basis for award.
FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (May 2024)
FAR 52.212-4, Contract Terms and Conditions -- Commercial Items and Commercial Services (November 2023)
FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services. (Jan 2025)
The provision at 52.212-2, Evaluation -- Commercial Items, is not applicable to this acquisition. Evaluation and basis for award is contained in the addendum to 52.212-1.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR Part 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government. Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Questions regarding this acquisition shall be submitted as a word document via email to Contracting Officer, Aurea Gonzalez at Aurea.Gonzalez@va.gov no later than August 6, 2025 at 11:00 AM AST.
Submission of your response shall be received not later than August 11, 2025 at 1:00 PM AST to Aurea Gonzalez at Aurea.Gonzalez@va.gov
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Points of Contact listed above, no telephone inquiries will be accepted
Files
| File | Type | Posted |
|---|---|---|
| 36C24825Q1037_2.docx | DOCX document | |
| 36C24825Q1037 Solicitation Documents Rev.pdf | ||
| 36C24825Q1037_1.docx | DOCX document |
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