J045--DC VAMC tab deficiency report and repairs

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 5, is seeking contractor services to investigate and report on deficiencies identified in a Testing, Adjusting, and Balancing (TAB) report at the Washington DC VA Medical Center located at 50 Irving Street NW, Washington DC 20422. The primary scope of work involves reviewing the existing TAB report, developing a comprehensive investigation plan, physically inspecting identified rooms to assess air-side and control system corrections, and providing detailed recommendations for repairs, replacements, or cost analyses. Qualified contractors must demonstrate significant past experience with hospital HVAC and mechanical systems inspection TAB processes and possess appropriate licenses and certifications for the work. Key requirements include compliance with VA, OSHA, and local safety standards, adherence to infection control protocols, obtaining VA badges, and submission of deliverables in both electronic and hard copy formats. Responses to this Sources Sought notice were due by December 8, 2025, at 10:00 AM Eastern Time, with inquiries directed to contracting officer John Ritter at john.ritter2@va.gov or 843-814-0299. While specific evaluation criteria for a formal solicitation have not yet been detailed, contractors should be prepared to demonstrate their capabilities, available contract vehicles such as GSA FSS schedules, relevant certifications, and ability to complete work within the required 45 calendar day performance timeline.

This is a pre-solicitation notice with no set-aside designation, meaning it is open to all qualified contractors regardless of socio-economic status. No incumbent contractor or current contract award information has been identified in the available documentation. The notice does not specify an exact contract award value or budget range, as this is a market research and sources sought phase intended to gather information from potential contractors before formal solicitation. Interested vendors were required to provide responses including their business name with SAM.gov Unique Entity ID, business type and socio-economic status, capability statements with relevant experience, available contract vehicles, applicable certifications and licenses, and confirmation of their ability to meet the 45 calendar day performance timeline from Notice to Proceed. The VA has explicitly stated that this notice is for planning purposes only and does not constitute a formal solicitation, meaning submitted responses cannot form a binding contract and the VA assumes no responsibility for costs incurred by vendors during the response preparation or site visit phases.