SOURCES SOUGHT-SOW-36C24526Q0149-DC VAMC-TAB DEFICIENCY FY 26-12.1.25.pdf

B.3 STATEMENT OF WORK

INVESTIGATION AND REPORTING OF DEFICIENCIES IDENTIFIED IN TAB REPORT

1. Background

The Washington DC VA Medical Center has received a Testing, Adjusting, and Balancing (TAB) report which identifies potential deficiencies in various rooms throughout the facility. To ensure patient safety and maintain regulatory compliance, a detailed investigation and analysis of these identified rooms is required.

2. Objective

The objective of this SOW is to obtain contractor services to investigate each room listed in the TAB report, verify and identify specific repair deficiencies, and provide recommendations for repairs, possible replacements, or cost analysis reports, as appropriate.

3. Scope of Work shall be in two stages.

A. First stage investigation and record deficiencies.

1. The contractor shall provide all labor, supervision, tools, materials, and equipment necessary to perform the following tasks:

• Review the TAB report (provided by VA as reference) and develop a comprehensive investigation plan for each room listed.

• Physically inspect and assess each identified room to verify the possible but not limit items associated with each room and related mechanical/architectural system.

Air-Side Corrections:

1. Ductworks leaks.

2. Manual or automatic volume dampers and accessibility.

3. Check fan pulleys, belts, motors, fan speed (RPM) and air flow (CFM).

4. Ductwork configuration for poor airflow distribution or high static pressure.

5. Access doors or test ports were necessary for proper balancing.

6. Identify the terminal box associated with the room, Dual duct or VAV with reheat. VAV with reheat, check the balanced valves, pressure/temperature test ports, or flow meters.

Control Corrections:

1. All related controls shall be Siemen control; existing pneumatic system will not be evaluated just replace it with DDC.

2. Contractor shall coordinate with Siemens control to complete the evaluation for path forward. All new controls shall be connected to the BAS by Siemens control

B. Second, provide the scope of correction with cost affiliation to all items to the contracting office for the VA to evaluate. When VA evaluation is completed, VA will provide directions to the contractor for the contractor for fixing.

4. Work Location

All work must be performed at: Washington DC VAMC 50 Irving St. NW, Washington DC, 20422.

5. Period of Performance

The period of performance for this project shall not exceed 45 calendar days from the date of Notice to Proceed (NTP), unless otherwise approved by the Contracting Officer.

6. Contractor Qualifications

- Contractor must have demonstrated in past has experience with hospital HVAC and mechanical systems inspection TAB process and reporting.

- All work must be performed by appropriately licensed and certified personnel.

- Contractor must comply with all VA, OSHA, and local safety requirements.

7. Deliverables

- Provide document based on the scope that is listed above. (submitted within 5 business days of NTP).

8. Points of Contact

All communications regarding this SOW shall be directed through the Contracting Officer (CO) and/or Contracting Officer’s Representative (COR).

9. Security and Access

- Contractor personnel must obtain VA badges and adhere to all VA security and infection control protocols.

- Work areas must be always kept clean and safe.

10. Additional Requirements

- Work must be scheduled in coordination with the COR to minimize disruption to patient care.

- Contractor must notify the COR of any unforeseen conditions or issues immediately.

- All documentation must be submitted in both electronic (PDF) and hard copy formats.

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the Washington DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0149 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 12/8/2025. Responses to the information requested above must be submitted via email to John Ritter at.

Must use subject title when responding via email: DC VAMC-TAB DEFICIENCY FY 26.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

John Ritter Contracting Officer

VHA-NCO 5 – JOHN.RITTER2@VA.GOV

mailto:JOHN.RITTER2@VA.GOV

B.3 STATEMENT OF WORK