J043--Quarterly Compressor Maintenance for VA Palo Alto Health Care System

The Department of Veterans Affairs Veterans Integrated Service Network 21 is soliciting proposals for quarterly compressor maintenance services at the VA Palo Alto Health Care System. The contract requires comprehensive maintenance of medical, dental, lab, and control air and vacuum compressor systems, including inspections, oil and filter replacements, regulator changes, and system checks performed on a quarterly basis. Offerors will be evaluated based on technical capability, past performance, Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) status, and pricing. Key deadlines include submission of all questions by January 9, 2026 at 1:00 PM PST, mandatory site visits on January 5, 2026 at the VA Palo Alto Medical Center and January 6, 2026 at the Livermore location, and proposal submission by January 16, 2026 at 3:00 PM PST to timothy.smith9de3@va.gov. The Quality Assurance Surveillance Plan establishes five primary performance objectives: timely service delivery, quality of maintenance, effective work management, safety compliance, and adherence to applicable codes and regulations.

This is a Total Small Business set-aside with preference given to SDVOSB and VOSB firms. The contract is structured as a firm-fixed-price requirement with a base period of performance from February 1, 2026 through January 31, 2027, followed by four optional one-year periods, for a total potential contract value of $12.5 million. The work will be performed at three VA locations: Palo Alto, Menlo Park, and Livermore Divisions in California. Contractors must comply with applicable Service Contract Act wage determinations for San Francisco, San Mateo, Santa Clara, Alameda, and Contra Costa Counties, which specify hourly rates and health and welfare benefits for various occupational classifications. No incumbent contractor is identified in the solicitation materials.