J043--Notice of Intent to Sole Source - Well Water Replacement Chillicothe VAMC

Notice of Intent to Sole Source

LOCATION:

Department of Veterans Affairs (VA), VISN 10

Chillicothe VA Medical Center

17273 State Route 104

Chillicothe, OH 45601

SUBJECT:

Intent to Sole Source Water Well Field and Equipment Repairs (Pump Replacement, Well Rehabilitation, Controls and Communications Upgrades)

NOTICE NUMBER:

36C25026Q0527

PSC CODE:

J043 Maintenance, Repair, and Rebuilding of Equipment Pumps and Compressors

NAICS CODE:

811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Small Business Size Standard: [Insert SBA size threshold]

DESCRIPTION OF REQUIREMENT

The Chillicothe VA Medical Center requires a specialized contractor to provide all labor, materials, equipment, transportation, and supervision necessary to:

Test and video inspect two existing wells

Perform staged mechanical and chemical rehabilitation of wells

Remove existing pumps, motors, drop pipe, and pitless assemblies

Furnish and install two new submersible pump/motor assemblies and accessories capable of delivering 350 GPM at 60 75 PSI

Replace meters, 6 inch check valves, and gauges

Install VFDs, alternating control, and SCADA

Install communications equipment and wiring

Install pressure sensing and logic

Perform complete system startup and testing

Provide all required O&M documentation

Provide a 36 month warranty for installed equipment and workmanship

PLACE OF PERFORMANCE

Chillicothe VAMC Well Field located east of State Route 104, approximately ½ mile from the Main Boiler Plant.

PERIOD OF PERFORMANCE

Not to exceed 90 calendar days from issuance of the Notice to Proceed (NTP).

ANTICIPATED CONTRACT TYPE

Firm Fixed Price (FFP)

ESTIMATED MAGNITUDE

[Insert: e.g., Below the Simplified Acquisition Threshold or a range if permitted]

AUTHORITY

This acquisition is being conducted under FAR 6.302 1 Only One Responsible Source.

JUSTIFICATION SUMMARY

Based on market research and historical technical findings, Moody s of Dayton is the only responsible source with the unique qualifications necessary to perform the integrated well field rehabilitation, pump replacement, communications, and SCADA/VFD control work required by the Chillicothe VAMC.

Moody s possesses:

Site specific diagnostic history

Familiarity with well depths, pitless adapters, and pump configurations

Expertise integrating with existing control/SCADA systems

Immediate availability to perform the work without operational disruption

No other vendors identified possess equivalent site specific knowledge or the ability to meet the VA s performance schedule.

THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES

However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required timeframe.

RESPONSE INSTRUCTIONS

Submit capability statements no later than 4:00PM on May 1, 2026 to:

Matthew Curtis

Contract Specialist

Email: matthew.curtis1@va.gov

Submissions must include:

UEI number and active SAM.gov status

Business size for NAICS 811310

Technical capability supporting all required tasks

Demonstration of ability to meet the 90 day schedule

References for comparable projects

Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A decision by the Government not to compete this action based on this notice is solely within the discretion of the Government

SAM REGISTRATION

Respondents must be registered and active in SAM.gov.

POSTING DURATION

This notice will remain active for 7 calendar days.

DISCLAIMER

This notice does not obligate the Government to award a contract. No solicitation is available at this time. Responses will be used solely to determine whether additional sources exist that could fulfill the requirement.