36C25026Q0527.docx

Special Notice Special Notice

GENERAL INFORMATION

Regional Procurement Office Central Network Contracting Office 10 3140 Governor’s Place Blvd. Suite 210 Kettering OH 45409-1337

POINT OF CONTACT*

Contracting Specialist Matthew Curtis matthew.curtis1@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Notice of Intent to Sole Source

LOCATION:

Department of Veterans Affairs (VA), VISN 10 Chillicothe VA Medical Center 17273 State Route 104 Chillicothe, OH 45601

SUBJECT:

Intent to Sole Source – Water Well Field and Equipment Repairs (Pump Replacement, Well Rehabilitation, Controls and Communications Upgrades)

NOTICE NUMBER:

36C25026Q0527

PSC CODE:

J043 – Maintenance, Repair, and Rebuilding of Equipment – Pumps and Compressors

NAICS CODE:

811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Small Business Size Standard: [Insert SBA size threshold]

DESCRIPTION OF REQUIREMENT

The Chillicothe VA Medical Center requires a specialized contractor to provide all labor, materials, equipment, transportation, and supervision necessary to:

1. Test and video‑inspect two existing wells

2. Perform staged mechanical and chemical rehabilitation of wells

3. Remove existing pumps, motors, drop pipe, and pitless assemblies

4. Furnish and install two new submersible pump/motor assemblies and accessories capable of delivering 350 GPM at 60–75 PSI

5. Replace meters, 6‑inch check valves, and gauges

6. Install VFDs, alternating control, and SCADA

7. Install communications equipment and wiring

8. Install pressure‑sensing and logic

9. Perform complete system startup and testing

10. Provide all required O&M documentation

11. Provide a 36‑month warranty for installed equipment and workmanship

PLACE OF PERFORMANCE

Chillicothe VAMC Well Field located east of State Route 104, approximately ½‑mile from the Main Boiler Plant.

PERIOD OF PERFORMANCE

Not to exceed 90 calendar days from issuance of the Notice to Proceed (NTP).

ANTICIPATED CONTRACT TYPE

Firm‑Fixed‑Price (FFP)

ESTIMATED MAGNITUDE

[Insert: e.g., “Below the Simplified Acquisition Threshold” or a range if permitted]

AUTHORITY

This acquisition is being conducted under FAR 6.302‑1 – Only One Responsible Source.

JUSTIFICATION SUMMARY

Based on market research and historical technical findings, Moody’s of Dayton is the only responsible source with the unique qualifications necessary to perform the integrated well field rehabilitation, pump replacement, communications, and SCADA/VFD control work required by the Chillicothe VAMC.

Moody’s possesses:

· Site‑specific diagnostic history

· Familiarity with well depths, pitless adapters, and pump configurations

· Expertise integrating with existing control/SCADA systems

· Immediate availability to perform the work without operational disruption

No other vendors identified possess equivalent site‑specific knowledge or the ability to meet the VA’s performance schedule.

THIS IS NOT A REQUEST FOR COMPETITIVE QUOTES

However, any firm believing it can fully meet this requirement may submit a capability statement demonstrating clear and convincing evidence of its ability to perform the work within the required timeframe.

RESPONSE INSTRUCTIONS

Submit capability statements no later than 4:00PM on May 1, 2026 to:

Matthew Curtis Contract Specialist Email: matthew.curtis1@va.gov

Submissions must include:

· UEI number and active SAM.gov status

· Business size for NAICS 811310

· Technical capability supporting all required tasks

· Demonstration of ability to meet the 90‑day schedule

· References for comparable projects

Any response to this notice must show clear, compelling, and convincing evidence that competition will be advantageous to the Government. The intent of this synopsis is for informational purposes only. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A decision by the Government not to compete this action based on this notice is solely within the discretion of the Government

SAM REGISTRATION

Respondents must be registered and active in SAM.gov.

POSTING DURATION

This notice will remain active for 7 calendar days.

DISCLAIMER

This notice does not obligate the Government to award a contract. No solicitation is available at this time. Responses will be used solely to determine whether additional sources exist that could fulfill the requirement.

Special Notice