J043--Medical and Industrial Vacuum and Air Systems/Compressors Maintenance (SAVAHCS)

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Network Contract Office (NCO) 22 is seeking a qualified vendor to service and maintain the Southern Arizona VA Healthcare System s (SAVAHCS) Medical and Industrial Vacuum and Air Systems/Compressors located at 3601 S. 6th Avenue, Tucson, AZ 85723. Contractor shall provide all labor, supervision, equipment, supplies, materials, and travel to meet the needs of this solicitation. Prospective contractors must be authorized/certified to provide the required service and must show proof with any provided documents at the time of responding to this Sources Sought announcement of the capabilities stated below:

DRAFT STATEMENT OF WORK DRAFT

TITLE: Medical and Industrial Vacuum and Air Systems/Compressors Maintenance Agreement

1.0 BACKGROUND

The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 South 6th Avenue Tucson, Arizona 85723 has an ongoing requirement for servicing and maintaining the facility s Medical and Industrial Vacuum and Air Systems/Compressors.

1. SCOPE

Contractor shall furnish all material, labor, equipment, tools, parts, transportation, and supervision necessary to service, maintain, and repair the facility s Medical and Industrial Vacuum and Air Systems/Compressors.

Includes:

Manufacturer specified replacement parts and components (Does not include obsolete or incompatible equipment)

Manufacturer specified supplies.

Compressor maintenance, repair, and calibrations.

24/7 emergency support services.

Service reports.

2. DESCRIPTION OF SERVICES

2.1. COMPLIANCE.

Contractor shall:

Comply with all VA, Joint Commission, local, state, and Federal environmental and occupational safety laws, rules and regulations.

Follow life and safety codes (Joint Commission and NFPA 99 current edition). Avoid conditions that may be hazardous to the health and safety of the hospital personnel and patients.

Meet all applicable OSHA, NFPA, and VA guideline to ensure safe work processes, including Lockout/Tagout.

Technicians shall have the following certifications:

ASSE 6040 Medical Gas Maintenance certification

ASSE 6010 Medical Gas Installer certification

2.2. HOURS OF COVERAGE

Normal hours of coverage are Monday through Friday, from 7:00 am to 4:00 pm, excluding holidays.

Observed Federal Holidays are:

New Year s Day Labor Day

Martin Luther King Day Columbus Day

President s Day Veterans Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

2.3. SERVICE CALLS; NOTIFICATIONS AND RESPONSE TIME.

Contractors shall provide an emergency telephone number for purposes of accepting service calls 24/7. SAVAHCS Maintenance & Operations (Steam shop) at (520) 792-1450 ext. 5072 shall notify the Contractor of:

Equipment malfunction

Nature of malfunction

Availability of equipment.

The Contractor must acknowledge receipt of notification by calling Maintenance & Operation/ Utilities within 2 hours of the originating call and/or have the capability to provide a portable emergency compressor/vacuum of equal capacity.

2.4. PARTS. Contractor shall supply and bear the cost of all replacement parts for preventative maintenance, service, and repairs. All parts shall meet or exceed manufacture s specifications. Contractor must have in-stock, or have the capability to provide all necessary parts, such as switches, O2 ,CO2, pressure, alarm, control, sensors/modules components, desiccants, belts, gaskets, seals, assemblies, filters, couplings, valves, and lubricants to restore all malfunctioning equipment to full performance within 24 hours of the originating call or provide a portable emergency compressor/vacuum of equal capacity to stand by until full performance is restored.

NOTE: Parts considered to be manufacturer recommended parts, are to be replaced in the course of preventive maintenance inspections. All parts shall meet the original manufacture s design specifications and have prior COR approval for use. Contractor shall turn over all non-repairable parts to the VA. Any reconditioned components utilized to make repairs must meet manufactures specifications and be noted on the service slip. Use of any reconditioned part may only be used with the concurrence and approval of the COR.

2.5. CONFIRMATION OF REPAIR WORK. Completed repairs must be approved by Maintenance & Operations, Utilities staff during normal hours of coverage. After normal hours of coverage, Maintenance & Operations Utility System Repair Operators (USRO) may approve completed repairs. The COR will be notified of all after-hour emergency repairs the next working day.

2.6. MAINTENANCE, INSPECTIONS, AND TESTING. Prior to the month of service, Contractor shall provide Maintenance & Operations/Utilities a schedule for services to be performed. Maintenance & Operations shall have the right to reschedule services within 24 hours of the scheduled time due to an emergency or scheduling conflict.

Contractor shall inspect, adjust, lubricate, clean, repair, and test to ensure all systems are within tolerances of manufacturer s specifications for safe and reliable service. All malfunctioning parts shall be replaced immediately to prevent down time and to ensure safe operations. NOTE: Upon discovery of malfunctioning parts, Maintenance & Operations/Utility COR shall be notified to approve repairs.

2.7. PREVENTIVE MAINTENANCE SERVICE. Preventive maintenance inspections shall be performed as necessary to meet manufacturer/factory specifications, recommendations, or VA requirements. A list of equipment and minimum service intervals are listed in Attachment A.

2.8. PERFORMANCE AND TESTING. After service is complete, Contractor shall operationally check each system in the presence of Maintenance & Operations/Utility staff to ensure components perform to manufacturers specifications. Components and controls shall be rechecked and adjusted if necessary.

2.9. DOCUMENTATION OF SERVICES PERFORMED.

Contractor shall:

Provide a service checklist to the COR on each item being maintained according to manufactures recommendations and specifications.

Submit inspection reports to the COR and Maintenance & Operations staff, indicating inspection elements performed, findings, and recommendations. Reports shall be submitted in the form of a checklist or service ticket.

Report all repair work on a service ticket, indicating:

-- The specific action taken

-- Date and time repair was performed.

-- Parts that were replaced.

-- Hours of labor required.

-- Travel time.

The equipment serviced must be identified clearly by name and location. Upon completion of service, Maintenance & Operations/Utility staff must sign service ticket.

2.10. REMOVAL OF EQUIPMENT.

Whenever possible, all services will be performed at the SAVAHCS. When that is not possible, the COR or designee may give approval for service work to be done at another location. All transportation charges will be borne by the contractor.

VA property may not be removed from the Medical Facility prior to execution, and approval of all documents as required by Acquisition and Materiel Management Service.

Requirements for service reports for designated equipment not at this location are the same as for work done on-site. Service reports for incoming equipment will be presented for signature at the time of delivery. If equipment is returned via commercial carrier, the service report may be included with the shipment.

2.11. GOVERNMENT REPAIRS. Government employees will work on contract equipment only with authorization of the Contractor or following the failure of the contractor to respond. The government is not obligated to perform any work on contract equipment.

2.12. CLEANUP. Contractor shall clean the work area and equipment upon completion, removing any trash that may have accumulated.

2.13. OVER AND ABOVE REPAIRS. Upon discovery of a malfunctioning part the Contractor shall immediately notify Maintenance & Operations/Utility staff and COR. The repair job shall not be initiated until approval is obtained from contract COR. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the COR. At the VA s option the Contractor may be requested to provide a price quotation for the repair job. The VA has sole discretion to select the Contractor who will provide these repair services and they will be ordered as a separate action (not as part of this contract).

2.14. GUARANTEE. Contractor shall guarantee workmanship and all parts furnished by the Contractor for a period of not less than 90 days.

Attachment A: List of Equipment effected by this Contract.

1. Medical Vacuum #1 Bldg 57 Beacon SN: D17110063 Quarterly

2. Medical Vacuum #2 Bldg 57 Beacon SN: D17110071 Quarterly

3. Medical Vacuum #3 Bldg 57 Beacon SN:29299600 Quarterly

4. Medical Air Bldg 57 PowerX SN: 2929296 00 Bi-monthly

5. Dental Air set #1 Bldg 57 Beacon SN: HOP404441 Quarterly

6. Dental Air set #2 Bldg 57 Beacon SN: HOP401441 Quarterly

7. Industrial Air Bldg 57 Champion SN: DM022643 Quarterly

8. Industrial Air (control) Bldg 57 Quincy SN: UTY951386 Annual

9. Prosthetics Vac #1 Bldg 57 Becker SN: 2630996 Semi-annual

10. Prosthetics Vac #2 Bldg 57 Becker SN: 3625904 Semi-annual

11. Dental Vac #1 Bldg 57 Spencer SN: 805368 A05 Semi-annual

12. Dental Vac #2 Bldg 57 Spencer SN: 805369 A05 Semi-annual

13. Industrial Air Bldg 57 Speed Air SN: L7/29/97-01018 Semi-annual

14. Industrial Air (SPD) #1 Bldg 57 Beacon SN: 214944-1 Semi-annual

15. Industrial Air (SPD) #2 Bldg 57 Beacon SN: 214944-1 Semi-annual

16. Med Air (Blood Lab) Bldg 57 Champion SN: D146331 Semi-annual

17. Industrial Air (M&O shop) Bldg 2 Speed Air SN: 1395973 Semi-annual

18. Medical Vacuum #1 Bldg 60 Beacon SN: U175100460 Quarterly

19. Medical Vacuum #2 Bldg 60 Beacon SN: U180200455 Quarterly

20. Medical Vacuum #3 Bldg 60 Beacon SN: U180200609 Quarterly

21. Medical Air #1 Bldg 60 Beacon SN: 212401-2 Monthly

22. Medical Air #2 Bldg 60 Beacon SN: 212401-2 Monthly

23. Medical Vacuum #1 Bldg 80 Becker SN: 2295097 Quarterly

24. Medical Vacuum #2 Bldg 80 Becker SN: 2295098 Quarterly

25. Medical Air #1 Bldg 80 Beacon SN: GJ63 Monthly

26. Medical Air #2 Bldg 80 Beacon SN: FC35 Monthly

27. Medical Vacuum #1 Bldg 38 Beacon SN: 2799034 Bi-monthly

28. Medical Vacuum #2 Bldg 38 Beacon SN: 2828760 Bi-monthly

29. Medical Vacuum #3 Bldg 38 Beacon SN: 2815882 Bi-monthly

30. Medical Air Set #1 Bldg 38 Beacon SN: Z1-90/Z1-29 Bi-monthly

31. Medical Air Set #2 Bldg 38 Beacon SN: Z1-27/Z1-36 Bi-monthly

32. Medical Air Set #3 Bldg 38 Beacon SN: Z1-53/Z1-97 Bi-monthly

33. Medical Air Set #4 Bldg 38 Beacon SN: Z1-60/Z1-46 Bi-monthly

34. Endoscope Air (SPS) Bldg 38 Atlas Capco SN: AP1761721 Bi-monthly

35. Industrial Air Bldg 78 PowerX SN: 3661583-06 Annual

36. Medical Vacuum Bldg 78 Rieshule SN: 31480705 Semi-annual

37. Industrial Air (shop) Bldg 15 Speed Air SN: D064949 Semi-annual

38. Industrial Air (control) Bldg 43 Bel Aire SN: HOP250385 Annual

39. Industrial Air (control) Bldg 30 Champion SN: R0013035 Annual

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310-Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance ($11.0 Million).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors must submit information by e-mail to michael.williams48@va.gov. All information submissions should be received no later than 3:00 pm Arizona Time on February 24, 2023. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.