J041--RFQ Amendment (Questions) 13 MAR 26 Repair Services - Chiller Plant Skid 1 & 2 Pump
Closed Solicitation Posted
- Solicitation number
- 36C25626Q0449
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 333415 Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Alexandria, VA Medical Center 2495 Shreveport Hwy Pineville, LA 71360
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is soliciting quotes for repair services to chiller plant equipment at the Alexandria VA Medical Center in Pineville, Louisiana. The procurement requires replacement of two Taco pump and motor assemblies and two Taco triple-duty valves for Chillers 1 and 2, along with comprehensive installation services including removal of old equipment, laser alignment and leveling, welding by certified personnel, insulation replacement, hydrostatic pressure testing, operational testing and commissioning, and proper disposal of removed materials. Contractor qualifications must include a valid HVAC license and at least three years of experience servicing chillers with certified technicians on staff. The evaluation will be conducted using a Lowest Price Technically Acceptable (LPTA) method, with award made to the lowest-priced quote that meets all technical requirements and demonstrates acceptable past performance based on CPARS ratings. The deadline for submitting questions was March 6, 2026 at 10:00 a.m. Central Time, and quotes are due by March 13, 2026 at 10:00 a.m. Central Time, to be submitted electronically to Contract Specialist Rhonda Gibson at rhonda.gibson2@va.gov.
This solicitation is designated as a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 333415 with a 1,250-employee size standard, making it available only to qualified SDVOSB firms. No incumbent contractor is identified in the available documentation. The contract will be awarded as a firm-fixed-price agreement with a base contract period of six months and a performance period of 120 calendar days from issuance of the Notice to Proceed. Key deliverables include manufacturer submittals, laser alignment reports, weld inspection documentation, testing results, user manuals, and a one-year warranty on equipment and workmanship, with monthly invoicing submitted in arrears. Work is to be performed at the Alexandria VA Medical Center located at 2495 Shreveport Highway, Pineville, Louisiana 71360, with the contractor required to provide all necessary tools, shipping, delivery, personnel, transportation, and post-installation support including system health checks, preventative maintenance, repairs, onsite training, and technical support access.
Notice text
2 versions
Update #2 · Latest ·
Amendment 00001 provides responses to questions for Solicitation Number 36C25626Q0449 and extends the due date of this solicitation.
1. Photos of the pumps/motors showing piping arrangement, electrical connection, and nameplate data. Are VFDs required? Is there any BAS connections or interlocks for the pumping system?
ANS: The pics are attached to the email for this project. VFD's are required but not
being replaced. No BAS connections needed.
2. Electrical for the Motors: HP, Voltage, Amperage and disconnecting means and locations.
ANS: The information are located in the pics attached to the email. Electrical is all on name plate of pumps in pics
3. Pump capacity information: Flow Rate in GPM, & Pumping Head.
ANS: The information are located in the pics attached to the email. Flow rate and GPM are on name plates in pics
4. What type of insulation is installed and thickness?
ANS: The insulation is wrapped fiberglass insulation 2" thick
5. Is pump an End Suction, Double Suction, or In Line type Pump.
ANS: See pics of pumps for the alignment for inlet and outlet
6. What is the pipe size for the Taco Triple Duty Valves to be installed.
ANS: The piping is 12" for chiller 1 and 10" for chiller 2
Clarify the questions come from the scope:
"The Contractor shall provide all tools, shipping, delivery, personnel, transportation, demolition, removal of old equipment, installation of new equipment, modifications to existing piping, to deliver and install the necessary equipment for repairing Chillers 1, and 2
ANS: The contractor must install both pump/motor for each chiller 1&2 and triple duty valve for both chillers.
2. The scope is to provide regular system health checks, preventative/routine maintenance, repairs, onsite training, and access to a technical support team in support of two industrial chillers and their subcomponents which consist of, but not limited to: magnetic drive pumps, piping, electrical connections, regulator valves, pneumatic actuators, gauges and indicators, heat exchangers, AC drives, and input modules. "
ANS: The contractor after installation must verify the installation correct with functional for the 2 chillers pump/motors and triple duty valve.
Update #1 ·
Page 2 of 98
SECTION B CONTINUATION OF COMBINED SYNOPSIS-SOLICITATION
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
2. The combined synopsis/solicitation number is 36C25626Q0449.
3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-06 (eff. 10/01/2025)
4. This requirement is Total SDVOSB Set Aside. The North American Industry Classification System number is 333415 with a size standard of 1,250 Employee.
5. Place of Performance:
Alexxander VA Medical Center
2495 Shreveport Hwy,
Pineville, LA 71360
6. The period of performance will begin on the date of award and will continue for 120 calendar days from the issuance of the Notice to Proceed.
7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Rhonda Gibson at Rhonda.gibson2@va.gov no later than 10:00A.M. Central Time on 6 Mar 2026.
8. Quotes are due no later than 11 Mar 2026 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contract Specialist, Rhonda Gibson at rhonda.gibson2@va.gov
APPLICABLE Provisions and Clauses:
The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.
The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.
All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.
The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.
Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.
Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
Files
| File | Type | Posted |
|---|---|---|
| 36C25626Q0449 0001.docx | DOCX document | |
| 36C25626Q0449_1.docx | DOCX document |
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