J041--Replacement Freezers & Coolers RFQ SB Set Aside
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24925Q0437
- Agency
- Veterans Integrated Service Network 9 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Tennessee Valley Healthcare System (Tvhs) Nashville VA Medical Center Nashville, Tennessee 37212, United States
- Points of contact
-
- Kristie Collins kristie.collins@va.gov (423) 461-7935
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office 9, acting on behalf of the Tennessee Valley Healthcare System in Nashville, Tennessee, is procuring replacement kitchen equipment consisting of 2 freezers and 3 coolers for the VA Medical Center. The equipment includes a Main Kitchen Freezer (Room D121), Main Kitchen Walk-in Milk Cooler (Room D101), Rear Walk-in Cooler (Room D101-G), Canteen Walk-in Cooler (Room E109), and Canteen Walk-in Freezer (Room E109), all needed due to aging and worn-out existing equipment. The solicitation will result in a single award open market purchase order evaluated using comparative assessments of price and other factors, with best value determination based on price, contractor experience, and past performance. The Request for Quotation (RFQ) was anticipated to be released on August 19, 2025, with questions due by August 26, 2025, and quotes due by August 29, 2025, at 5:00 PM Eastern Time. Site visits are being offered to potential contractors, with a site contact phone number provided as 615-873-8798.
This procurement is designated as a Total Small Business Set-Aside under NAICS Code 811310 for Commercial and Industrial Machinery and Equipment Repair and Maintenance, with an SBA size standard of $12.5 million. No incumbent contractors are mentioned in the solicitation documents, indicating this appears to be a new requirement rather than a recompete. While no specific budget range or award value is disclosed in the available documentation, contractors are required to provide pricing as specified in Section B.3 Price/Cost Schedule. The performance period is scheduled from the anticipated award date of October 27, 2025, through February 1, 2026, providing approximately three months for equipment procurement and installation. The contract will be administered by the Network Contracting Office 9 in Murfreesboro, Tennessee, and includes compliance with Wage Determination No. 2015-4647 Rev 29 dated July 8, 2025.
Notice text
THIS IS A PRESOLICITATION NOTICE The Department of Veterans Affairs, Network Contracting Office 9, on behalf of the Tennessee Valley Healthcare System (TVHS) located at 1310 24th Ave South Nashville, TN 37212, anticipates issuing a solicitation Request for Quotation (RFQ) on or about 08/19/2025 to request quotes for a single award open market purchase order with an anticipated award date of 10/27/2025 for replacement freezers and coolers for the VA Medical Center.
SET-ASIDE: Small Business Set Aside
NAICS Code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
SBA SIZE STANDARD: $12.5 Million
PSC: J041 Maintenance, Repair, and Rebuilding of Equipment Refrigeration, Air Conditioning, and Air Circulating Equipment
DESCRIPTION: The Tennessee Valley Healthcare System (TVHS) in Nashville, TN has a requirement for Replacement Kitchen Equipment due to aging and wornout equipment: Main Kitchen Freezer, Room D121; Main Kitchen Walk-in Milk Cooler, Room D101; Rear Walk-in Cooler, Room D101-G; Canteen Walk-in Cooler, Room E109; and Canteen Walk-in Freezer, Room E109.
PERIOD OF PERFORMANCE: The period of performance will be from the award date, which is estimated on or about 10/27/2025 through 02/01/2026.
IMPORTANT NOTICE:
52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)
(a) Definition. Small business concern, as used in this clause
(1) Means a concern, including its affiliates, that is independently owned and operated, not
dominant in the field of operation in which it is bidding on Government contracts, and qualified
as a small business under the size standards in this solicitation.
(2) Affiliates, as used in paragraph (a)(1) of this clause, means business concerns, one of
whom directly or indirectly controls or has the power to control the others, or a third party or
parties control or have the power to control the others. In determining whether affiliation exists,
consideration is given to all appropriate factors including common ownership, common
management, and contractual relationships. SBA determines affiliation based on the factors set
forth at 13 CFR 121.103.
(b) Applicability. This clause applies only to
(1) Contracts that have been totally set aside for small business concerns; and
(2) Orders set aside for small business concerns under multiple-award contracts as described
in 8.405-5 and 16.505(b)(2)(i)(F).
(c) General.
(1) Offers are solicited only from small business concerns. Offers received from concerns
that are not small business concerns shall be considered nonresponsive and will be rejected.
(2) Any award resulting from this solicitation will be made to a small business concern.
Attachments
| File | Type | Posted |
|---|---|---|
| S06 36C24925Q0437 0003 Replacement Freezers and Coolers QA Amend.pdf | ||
| S06 36C24925Q0437 0002 Replacement Freezers and Coolers QA Amend.pdf | ||
| S06 36C24925Q0437 0001 Replacement Freezers and Coolers QA Amend.pdf | ||
| S02 RFQ 36C24925Q0437_1 Replacement Freezers and Coolers.pdf | ||
| 36C24925Q0437.docx | DOCX document |
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