J041--Ice Machine Cleaning and Sanitizing Services for VACCHCS
Closed Solicitation Posted
- Solicitation number
- 36C26126Q0267
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration Veterans Integrated Service Network 21 (NCO 21) solicited ice machine cleaning and sanitizing services for the VA Central California Health Care System (VACCHCS) under Request for Quotation 36C26126Q0267. The contractor was required to provide quarterly cleaning and sanitizing of 19 ice machines across multiple facility locations, including monthly chute and spigot cleaning, semi-annual water filter replacement, and annual preventive maintenance. Key contractor requirements included a minimum of two years' experience maintaining, cleaning, and repairing ice machines, SDVOSB certification, and the responsibility for emergency maintenance and Legionella mitigation with an annual maintenance allocation not to exceed $15,000. Evaluation criteria included comparative assessment of price, technical capability and quality, staffing and expertise, timeliness, and past performance, with the government reviewing CPARS records and requiring vendors to provide three similar contracts from the past three years. The original solicitation due date was January 23, 2026, which was extended to January 28, 2026 at 12:00 PM PST, with questions required to be submitted by January 25, 2026.
This solicitation was set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) under NAICS code 811310 with a $12.5 million size standard, and no incumbent contractor information was provided in the available documentation. The Government intended to award a single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract for a five-year period of performance from April 1, 2026 through March 31, 2031, consisting of a base year and four option years. An optional site visit was scheduled for January 23, 2026 at VACCHCS located at 2615 E Clinton Ave, Fresno, CA 93703-2286, with vendors limited to registering up to two representatives per company. However, it is critical to note that this solicitation was cancelled effective March 17, 2026, as documented in Amendment 0003, rendering the requirement no longer active for competitive bidding and requiring all vendors to acknowledge receipt of the cancellation amendment.
Notice text
3 versions
Update #3 · Latest ·
Attached is an amendment for the solicitation cancellation.
Solicitation 36C26126Q0267 is hereby cancelled.
Update #2 ·
The Department of Veterans Affairs, Network Contracting Office (NCO) 21, has a requirement for Ice Machine Cleaning and Sanitizing Services. Contractor shall provide Ice machine Cleaning and Sanitizing Services for VA Central California Health Care System (VACCHCS) in accordance with the scope of work contained herein.
The solicitation is set aside to SDVOSBs. The North American Industry Classification Systems (NAICS) is 811310, size standard $12.5M.
Contractors must be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award.
Carefully read FAR 52.212-1 Instructions to Offerors and VAAR 852.273-73 Evaluation - Health-Care Resources in order to respond to this RFQ. Failure to do so may eliminate your response from being considered for award.
IAW FAR 16.504, the Government intends to award a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract as a result of this solicitation.
Questions: Please submit any questions or inquiries regarding this solicitation to Lacy.Morgan@va.gov at least three (3) days prior to the end date of the solicitation with the subject line 36C26126Q0267 - Question. Questions will be answered via an amendment to the solicitation, which is posted on SAM.gov.
Important: Vendors are responsible for checking sam.gov for amendments and must sign and acknowledge all amendments to the solicitation.
Update #1 ·
The Department of Veterans Affairs, Network Contracting Office (NCO) 21, has a requirement for Ice Machine Cleaning and Sanitizing Services. Contractor shall provide Ice machine Cleaning and Sanitizing Services for VA Central California Health Care System (VACCHCS) in accordance with the scope of work contained herein.
The solicitation is set aside to SDVOSBs. The North American Industry Classification Systems (NAICS) is 811310, size standard $12.5M.
Contractors must be registered in the System for Award Management (SAM) at www.sam.gov to be eligible for award.
Carefully read FAR 52.212-1 Instructions to Offerors and VAAR 852.273-73 Evaluation - Health-Care Resources in order to respond to this RFQ. Failure to do so may eliminate your response from being considered for award.
IAW FAR 16.504, the Government intends to award a Single Award Indefinite Delivery Indefinite Quantity (IDIQ) Contract as a result of this solicitation.
Questions: Please submit any questions or inquiries regarding this solicitation to Lacy.Morgan@va.gov at least three (3) days prior to the end date of the solicitation with the subject line 36C26126Q0267 - Question. Questions will be answered via an amendment to the solicitation, which is posted on SAM.gov.
Important: Vendors are responsible for checking sam.gov for amendments and must sign and acknowledge all amendments to the solicitation.
Please Reference Attached Solicitation - Ice Machine Cleaning and Sanitizing 36C26126Q0267
Files
| File | Type | Posted |
|---|---|---|
| 36C26126Q0267 0003.docx | DOCX document | |
| 36C26126Q0267 0002.docx | DOCX document | |
| 36C26126Q0267 0001.docx | DOCX document | |
| Solicitation - Ice Machine Cleaning and Sanitizing 36C26126Q0267.pdf | ||
| WD 2015-5609 Rev 28 Dated 12-03-2025.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| J041--Ice Machine Cleaning and Sanitizing Services for VACCHCS | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| J041--PMI ICE Machine Service Contract -w/wd, B+4, POP 1/1/2027 - 12/31/2027 | Veterans Integrated Service Network 22 | No set-aside | |
| NTX - Preventive and Corrective Maintenance for Ice | Veterans Integrated Service Network 17 | Service-Disabled Veteran-Owned Small Business | |
| H346--Legionella Water Testing | Veterans Integrated Service Network 22 | Service-Disabled Veteran-Owned Small Business | |
| H966--monthly viable surface sampling | Veterans Integrated Service Network 21 | No set-aside | |
| J041--Condenser Coils Replacement for the VA Illiana Health Care System (VAIHCS), located at 1900 E. Main Street, Danville, IL 61832. | Veterans Integrated Service Network 12 | Service-Disabled Veteran-Owned Small Business |
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