J041--HVAC PREVENTIVE MAINTENANCE AND REPAIR Hampton VA Medical Center

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 seeks HVAC preventive maintenance and repair services at Hampton VA Medical Center, with proposals due September 16, 2026 at 12:00 PM EST. This procurement is a Service-Disabled Veteran-Owned Small Business set-aside.

Place of performance is Hampton, Virginia 23667 (100 Emancipation Drive, Hampton VA Medical Center). The contract has an estimated total value of $19 million, structured as a one-year base period from October 1, 2026 through September 30, 2027, followed by four one-year option periods through September 30, 2031.

The scope includes comprehensive HVAC and pneumatics maintenance on York, Trane, Carrier, Daikin, Smardt, and Innovent chillers, cooling towers, air handling units, and associated pumps and controls. The contractor must provide preventative maintenance per manufacturer specifications, non-routine repairs, 24/7 emergency callback service with 30-minute response time and two-hour on-site arrival, and oil and refrigerant analysis. The contractor supplies all labor, tools, parts, equipment, and documentation at no cost for routine maintenance and repairs up to $2,500 per incident; repairs exceeding this threshold require prior written approval. Non-routine repairs are limited to $300,000 annually per contract line item. The contractor must be certified on similar Trane and York centrifugal chiller equipment and maintain routine spare parts inventory. Work is performed during normal business hours (Monday–Friday, 7:30 AM–4:00 PM, excluding federal holidays) unless pre-scheduled and approved. The government provides only refrigerant, filters, and belts.

NAICS code 238220 applies. Amendment 0002, posted September 10, extended the deadline from September 9 and provided a revised Statement of Work with a significantly reduced preventive maintenance equipment scope; offerors must use only the revised equipment list. The Contracting Officer's Representative is LaDaris Britt (ladaris.britt@va.gov, 757-722-9961 Ext. 12100). Performance standards include 100% OEM parts compliance, 98% achievement of 30-minute response times, and 95% parts availability 24/7.