J041--HVAC Inspections, Preventive Maintenance, Repairs, & Overhauls
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24826Q0498
- Agency
-
Veterans Integrated Service Network 8
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Integrated Service Network 8 (Network Contracting Office 8) is conducting market research through this sources sought notice to identify qualified contractors for HVAC inspections, preventive maintenance, repairs, and comprehensive overhaul services for water-cooled and air-cooled chillers at four Orlando-area VA Healthcare System facilities. The scope requires contractors to provide preventive maintenance and repair services in accordance with Original Equipment Manufacturer specifications and recommendations, with additional services including cooling tower maintenance, eddy current testing, and chiller overhaul work on an as-needed basis. Key qualifications include employment of factory-certified technicians specifically trained on Trane CVHE/CVHF centrifugal chillers, relevant federal supply schedule membership, and demonstrated experience with comparable HVAC equipment and systems. Interested parties must submit detailed responses by April 1, 2026, at 11:00 AM Eastern Time via email to Kurt.Kramer@va.gov, including their SAM UEI number, capability statements, number of certified technicians employed, discount payment terms, warranty information, and details on any subcontracting or teaming arrangements. The government will use the market research findings to determine the final procurement method, which may result in a set-aside award, sole-source contract, or full and open competition.
This opportunity is designated as a No Set-Aside procurement. The contract will cover maintenance and repair services for an extensive inventory of equipment across multiple facilities, including numerous Trane centrifugal chillers ranging from 2009 to 2022 in service, multiple Marley cooling towers, and roof-top units distributed across the Orlando VA Medical Center, Lake Baldwin VA Medical Center, Lakemont Campus, and Viera VA Healthcare Center locations. While no specific budget ceiling is stated in the sources sought notice, the NAICS code size standard for this category is $19,000,000, indicating the potential scope of this procurement. The contract will require ongoing preventive maintenance and emergency repair capabilities, suggesting a long-term service relationship with multiple performance locations in the Orlando and Viera, Florida metropolitan areas.
Notice text
SOURCES SOUGHT SYNOPSIS
The Department of Veterans Affairs, Network Contracting Office 8 (NCO 8) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide HVAC services by factory certified technicians for Water-Cooled & Air-Cooled Chillers at the following Orlando VA Healthcare System (VAHCS) facilities: Orlando VA Medical Center (VAMC) located in Orlando, FL; Lake Baldwin VA Medical Center (VAMC) located in Orlando, FL; Lakemont Campus located in Orlando, FL and Viera VA Healthcare Center (VAHCC) located in Viera, FL.
Scope:
The Contractor shall provide preventive maintenance, repair services, or comprehensive (all-inclusive parts & labor) preventive maintenance & repair services program or equivalent for Water-Cooled & Air-Cooled Chillers, in accordance with OEM specifications and recommendations, to preserve and enhance system reliability, improve efficiency, and extend equipment life. In addition, cooling tower maintenance, eddy current testing, and chiller overhaul services may be performed on an as needed basis. The list of equipment includes:
Manufacturer
Model #
Year placed into Service
Description
Location
Trane
CVHF485
2012
Chiller #1 CEP
Baldwin VAMC
Trane
CVHF485
2012
Chiller #2 CEP
Baldwin VAMC
Trane
CVHE045A
2011
Chiller #3 CEP
Baldwin VAMC
Trane
CVHE500
2009
Chiller #4 CEP
Baldwin VAMC
Trane
CGAM 100F
2012
Chiller #5 DOM
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #1
Baldwin VAMC
Marley
NC8411TAN2SMF
2022
Cooling Tower #2
Baldwin VAMC
Marley
NC8411SM-13
2010
Cooling Tower #3
Baldwin VAMC
Trane
CVHF485
2009
Chiller #1
Lakemont Campus
Trane
CVHF485
2009
Chiller #2
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #1
Lakemont Campus
Marley
MD 5018
2017
Cooling Tower #2
Lakemont Campus
Trane
CVHF1470
2012
Chiller # 1
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 2
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 3
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 4
Orlando VAMC
Trane
CVHF1470
2012
Chiller # 5
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #1
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #2
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #3
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #4
Orlando VAMC
EvapTech
1600 Tons
2012
Cooling Tower #5
Orlando VAMC
McQuay
AGZ180CHSNN
2015
Chiller #6
Orlando VAMC
McQuay
AGZ110CHSNN
2015
Chiller #7
Orlando VAMC
Trane
CVHE450
2020
Chiller # 1
Viera VAHCC
Trane
CVHE450
2020
Chiller # 2
Viera VAHCC
Trane
CVHE450
2020
Chiller # 3
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #1
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #2
Viera VAHCC
Marley
450 Tons
2020
Cooling Tower #3
Viera VAHCC
Trane
CGAM120F
2011 (est)
Chiller #4
Viera VAHCC
Trane
(46) Roof Top Units
Planned 2020
Roof Top Units
Viera VAHCC
The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 HVAC contractors. The size standard is $19,000,000.00.
If your organization has the potential capacity to perform these contract services, please provide the following information:
Organization name, address, telephone number, & email.
SAM UEI #.
Federal Supply Schedule #, if applicable.
Socio-Economic Category (SDVOSB, VOSB, WOSB, SB, Other, etc..).
Web site address (if applicable).
Provide a tailored capability statement addressing:
Relevant experience.
Services and equipment included.
Services and equipment excluded.
List the number of certified CVHE / CVHF Centrifugal Chiller technicians you employ.
List any discount payment terms you may offer (e.g. 1% -10, Net 30).
Provide possible warranty information.
If subcontracting or teaming is anticipated to deliver technical capability, organizations shall address the administrative and management structure of such arrangements.
The government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE, SOLE SOURCED, OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 11:00 am (EST) on April 1, 2026. All responses under this Sources Sought Notice must be emailed to Kurt.Kramer@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C24826Q0498.docx | DOCX document |
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