J041--HVAC Equipment Preventative Maintenance, Inspection, and Repair Services | Erie, PA

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4 seeks preventative maintenance, inspection, and repair services for Mitsubishi, Greenheck, and LG HVAC equipment at the Erie VA Medical Center, with quotes due September 24 and questions due September 22 (both 10:00 AM EST). The procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is structured as a firm-fixed-price Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

Place of performance is Erie, PA. The contract runs five years from September 29, 2026 through September 28, 2031, with an estimated value of $12.5 million. NAICS code is 811310, and PSC is J041.

Contractors must hold EPA 608 Certification (Type II or Universal) and journeyman-level HVAC credentials, plus manufacturer training on Mitsubishi, Greenheck, and LG equipment. All personnel must comply with OSHA, EPA, NFPA, and ASHRAE safety standards and complete VA Privacy Training (no PHI access). A mandatory formal site visit is scheduled for September 21, 2026 at 10:00 AM EST at 135 East 38th Street, Erie, PA 16504.

The contract includes two CLINs: CLIN 0001 covers quarterly preventive maintenance at firm-fixed price for 20 quarters; CLIN 0002 is an unpriced CLIN for emergency and routine repairs requiring separate task orders and Contracting Officer approval. Emergency response must occur within four hours; routine response within 24 hours. Consumable components (belts, filters, humidifier media, bearings, sensors) are included under CLIN 0001.

Quoters must complete and sign VAAR Provision 852.219-75 (Attachment 03), certifying compliance with subcontracting limits: SDVOSBs may subcontract no more than 50% of government payment to non-VIP-listed entities for services contracts. The Service Contract Act wage determination 2015-4223 (Revision 35, August 22, 2026) applies. Award will be made to the responsible quoter with lowest pricing who meets all submission requirements. Amendment 0001 was issued September 17.