HVAC Equipment Preventative Maintenance and Repair Services | Erie VAMC

Veterans Integrated Service Network 4 (Department of Veterans Affairs) is conducting a sources-sought notice for HVAC equipment preventative maintenance and repair services at Erie VA Medical Center, with responses due August 21, 2026. This is a request for information only; the agency reserves the right to solicit at a later date. No set-aside is anticipated.

Work is performed at Erie VA Medical Center, 135 East Street, Erie, Pennsylvania. The contractor must maintain capability to service Mitsubishi, Greenheck, and LG HVAC equipment including Variable Refrigerant Flow condensers and fan coil units, variable make-up air units, energy recovery units, and split-system air conditioning. Quarterly preventive maintenance requires an estimated 128 hours annually (four 8-hour days per quarter) during normal business hours Monday–Friday, 7:30 AM–4:00 PM, excluding 11 federal holidays. Routine service calls require response within 24 hours with on-site technician arrival within 24 hours; emergency calls (time-sensitive services threatening patient safety or facility operations) require 4-hour response and on-site arrival with 24/7 availability. Work must comply with manufacturer specifications, OSHA, EPA, and NFPA standards.

The procurement is classified under NAICS 811310 (small business size standard $12.5 million) and PSC J041. Service-disabled veteran-owned small businesses and veteran-owned small businesses verified in the SBA database may be considered under the Veterans First Contracting Program. Respondents must maintain active SAM registration and include company information, SAM UEI, CAGE code, tax ID, socio-economic status responses, GSA Federal Supply Schedule status, and capability statements. The government seeks feedback on which services should be excluded from routine preventative maintenance. Submit responses to Christina Gennaoui, Contract Specialist, at Christina.Gennaoui@va.gov by August 21, 2026 at 4:00 PM EST.