RFQ 36C24426Q0952 Amendment 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0001 09-17-2026

562-26-4-5021-0337

None

36C244

Department of Veterans Affairs Network Contracting Office 4 Services 2 3900 Woodland Avenue Philadelphia PA 19104 Christina Gennaoui christina.gennaoui@va.gov

36C244

Department of Veterans Affairs Network Contracting Office 4 Services 2 3900 Woodland Avenue Philadelphia PA 19104

To all Offerors/Bidders

36C24426Q0952

09-10-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-24-2026 10:00 AM EDT

The purpose of this amendment is to:

1) Announce a formal site visit for this solicitation. Site visit to begin at 10:00 AM EST on Monday, 09/21/26. Refer to Section A.1, Site Visit Details and Instructions for Participation, for full details.

2) Provide the Questions & Answers submitted in response to the RFQ. Refer to Section A.2.

3) Extend the due date for Questions to 10:00 AM EST on Tuesday, 09/22/26.

4) Extend the due date for Quotes to 10:00 AM EST on Thursday, 09/24/26.

NO OTHER CHANGES HAVE BEEN MADE AND ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.

Stephanie Luniewski Contracting Officer

36C24426Q0952 AMENDMENT 0001

A.1 SITE VISIT DETAILS AND INSTRUCTIONS FOR PARTICIPATION

A formal site visit (scheduled timeframe) is scheduled for this solicitation on Monday, September 21, 2026 at 10:00 AM EST. The location will be the Erie VA Medical Center, 135 East 38th Street, Erie, PA 16504.

All contractors that will be coming to the site visit MUST check in with the VA Police in Building 1 (Main Building). Please utilize the 1st floor Urgent Care/Police Entrance, as the main entrance to the building is under construction. A photo ID is required to obtain a badge. Once a VA Police – Contractor Badge is obtained, report to the 1st floor elevator lobby and call Robin Russin (814-860-2773) for escort to the site visit starting location.

All vendors are responsible for their own vendor representative travel.

All questions of a technical nature arising from the site visit MUST be submitted in writing via email only to the Contracting point of contact (Christina Gennaoui, christina.gennaoui@va.gov).

Oral questions of a technical nature are not acceptable. All technical questions must be received by 10:00 AM Eastern on Tuesday, September 22, 2026. Questions received after this time may NOT be considered and a response may NOT be provided. All technical questions and Government responses will be posted as an amendment to the solicitation.

A.2 QUESTIONS & ANSWERS SUBMITTED IN RESPONSE TO THE RFQ

ERIE VA MEDICAL CENTER

PREVENTATIVE MAINTENANCE, INSPECTION, AND REPAIR SERVICES FOR

MITSUBISHI, GREENHECK, AND LG HVAC EQUIPMENT

Solicitation: 36C24426Q0952 Questions & Answers

Question #1:

Could you please advise whether these services were previously awarded and, if so, provide the prior awarded amount or contract value?

If readily available, the previous award number, incumbent contractor, and period of performance would also be helpful. I understand that certain information may not be releasable, and I would appreciate any publicly available acquisition history you can share.

Government Response:

Federal government procurement data is available on SAM.gov via the contract award search function. Results are available to anyone with a SAM.gov account, including contractors, agencies, and the public.

Question #2:

CLIN 0001 / CLIN 0002 – Diagnostic Labor and Travel For a routine or emergency service call where the Contractor responds under CLIN 0001 and diagnoses a failure that is subsequently determined to be an Excluded Repair Service under Section 6.2, may the labor and travel incurred to diagnose the excluded failure be included in the subsequent firm-fixed-price CLIN 0002 repair quote, or are the initial response, travel, and diagnostic labor considered included under CLIN 0001?

Government Response:

No, the labor and travel incurred to diagnose a failure that is later determined to be an Excluded Repair Service (CLIN 0002) cannot be included in the subsequent firm-fixed-price CLIN 0002 repair quote.

Without exception, all service calls (routine and emergency), all equipment evaluations, and all diagnostics of malfunctions or failures for the equipment listed in Section 4.0 of the Statement of Work are included in CLIN 0001.

Question #3:

Technician Qualifications – Manufacturer Authorization Section E.2(B)(2)(b) requires written confirmation that employees/technicians performing the services will be “trained, qualified, and authorized” to perform services on Mitsubishi, Greenheck, and LG HVAC equipment.

We are a signatory contractor with Steamfitters Local and utilize journeyman-level HVAC service technicians. Please clarify whether “authorized” requires current manufacturer/dealer authorization or manufacturer-issued certification for each of the three listed manufacturers, or whether EPA certification, journeyman-level HVAC credentials, manufacturer-specific experience/training, and demonstrated competency satisfy this requirement.

Government Response:

Government Response Part 1 of 3 – Summary of Changes

The Government is revising Request For Quote (RFQ) 36C24426Q0952, Section E.2, FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (OCT 2025) (Deviation).

Changes Made:

Minimum Qualifications is removed as a factor used to evaluate quotes.

RFQ 36C24426Q0952, Section E.2, Paragraph (I)(B) Minimum Qualifications is removed in its entirety. Subsequent paragraphs to be renumbered as necessary.

The due date for quotes has been revised to 10:00 AM EST on Thursday, September 24, 2026.

Government Response Part 2 of 3 – Revised 52.212-2

Section E.2 52.212-2 Evaluation shall be CHANGED TO:

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (OCT 2025) (DEVIATION)

I. The Government will award a Firm-Fixed-Price contract resulting from this solicitation to the responsible quoter with the lowest pricing who meets all submission requirements conforming to the solicitation. The following factors shall be used to evaluate quotes:

(A) Price

(B) Compliance with quote submission instructions

(A) Price

(1) Quoters are required to complete all fill-ins for all line items in the Price/Cost Schedule, found in Section B.2 of the solicitation. Line items shall not be edited.

Pricing per unit and total per line are required as well as contract total.

(B) Compliance with quote submission instructions

(1) Quotes shall be submitted via email ONLY to Christina Gennaoui at Christina.Gennaoui@va.gov, no later than 10:00 AM EST on Thursday, September 24, 2026.

(2) In accordance with the Revolutionary FAR Overhaul (RFO) part 4.203-1(a), and RFO 52.204-7 (b)(1) quoters must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award.

Registration may be completed online at: www.acquisition.gov or www.sam.gov.

(3) In accordance with VAAR 819.7003(3) offerors must be registered in Veteran Small Business Certification (VetCert) run by the U.S. Small Business Administration database at time of quote submission and time of award. Registration may be done online at: https://veterans.certify.sba.gov/

(4) Quoters must complete VAAR 852.219-75 (Attachment 3) and return with submission.

a. ALL FIELDS must be filled-in, or the attachment will be considered incomplete, and the quoter will be ineligible for award.

b. Note, only paragraph (a)(1)(i), Services, apply.

(5) Refer to FAR Provision 52.212-1 (Instructions to Offerors – Commercial Products and Commercial Services) for minimum submission requirements, including:

a. The solicitation number.

b. The name, address, and telephone number of the quoter.

c. The SAM Unique Entity Identifier (UEI) of the quoter.

d. Signed SF 1449 and acknowledgement of all solicitation amendments, if applicable.

II. Evaluation of Quotations

(A) The Government intends to issue a single, firm-fixed-price Indefinite Delivery, Indefinite Quantity (IDIQ) contract in response to this solicitation.

(B) An Evaluation of quotes will be performed in accordance with RFO 12.203.

(End of Provision)

Government Response Part 3 of 3 - Clarification

Quoters must be able to perform the services outlined in the Statement of Work, which include preventative maintenance, inspection, equipment evaluation and diagnostics, replacements, and repair services for Mitsubishi, Greenheck, and LG brand HVAC equipment. Quoters should be aware that the performance of these services may require specialized software and tooling that may be proprietary to the manufacturers of the equipment.

Question #4:

Quarterly Preventive Maintenance – 128 Annual Hours Section 7.2.1 states that the Contractor will supply an estimated 128 maintenance service hours per year, described as four 8-hour days per quarter. Please clarify whether this represents 32 total labor-hours of preventive maintenance per quarter, or whether the VA requires a technician to be onsite for four separate 8-hour days each quarter regardless of staffing levels.

For example, if two qualified technicians complete the required quarterly preventive maintenance scope in fewer calendar days while providing the equivalent required labor hours, would this satisfy the quarterly preventive maintenance requirement?

Government Response:

Under CLIN 0001, the Contractor shall be required to perform all inspections, all preventative maintenance, all repairs, all replacements and all routine and emergency service calls specified in the Statement of Work (with the exception of the exclusions listed in Section 6 of the Statement of Work), regardless of the number of technicians or the number of hours/days it requires to complete the services. Refer to Section 3.0 of the Statement of Work for additional details.

The estimated quantity of maintenance service hours for the quarterly preventative maintenance services is provided for informational purposes only. All scheduling must be coordinated with the VA Technical Point of Contact after award.

(CONTINUED ON NEXT PAGE)

Question #5:

Filters, Belts, and Other Consumable Components Section 6.2.5 identifies belts, filters, humidifier media, bearings, and sensors as Excluded Repair Services under CLIN 0002. However, the preventive maintenance requirements also include cleaning or replacement of filters.

Please clarify whether replacement filters, belts, and other consumable components listed in Section 6.2.5 are to be furnished under CLIN 0001 as part of the fixed quarterly maintenance price, or separately quoted and authorized under CLIN 0002 when replacement is required.

For example, if during a scheduled quarterly preventive maintenance visit the Contractor inspects an air filter and determines that it requires replacement, is the Contractor expected to furnish and replace the new filter as part of CLIN 0001, or is the replacement filter and associated replacement work considered an Excluded Repair Service to be quoted under

CLIN 0002?

Government Response:

The following paragraph is hereby REMOVED from the Statement of Work:

“6.2.5. Wear-and-tear (consumable) components: belts, filters, humidifier media, bearings, sensors.”

The subsequent paragraphs (current paragraphs 6.2.6. through 6.3) shall be renumbered.

The consumable components formerly listed in Section 6.2.5. of the Statement of Work shall no longer be considered excluded and are therefore covered by and included in CLIN 0001.

Question #6:

Emergency Response – Excluded Repairs For an emergency service call involving a component specifically excluded under Section 6.2, please confirm whether the Contractor's four-hour requirement is satisfied by responding onsite, diagnosing the failure, and providing the required repair estimate, with the actual excluded repair commencing only after Contracting Officer approval and issuance of the applicable task order.

For example, if the Contractor responds to an emergency no-cooling call within four hours and determines that the failure is caused by a defective control board, which is identified as an Excluded Repair Service under Section 6.2.2, would the Contractor satisfy the emergency response requirement by diagnosing the failure and submitting the required repair quote, with replacement of the control board occurring only after authorization is received?

Government Response:

Yes, the Contractor would meet the four-hour requirement specified in Section 7.3.3.3 of the Statement of Work by providing an onsite response to diagnose the failure within four hours of the emergency call for service. No repairs involving a component specifically excluded by Section 6.2. of the Statement of Work shall begin without Contracting Officer (CO) approval and issuance of a separate task order.

Question #7:

Would it be possible to arrange a site inspection for our local vendor?

Government Response:

Refer to Section A.1 of this amendment, “Site Visit Details and Instructions for Participation.”

Question #8:

Our team is interested in submitting a proposal and would like to request a site visit to better understand the equipment, facility conditions, and scope requirements.

Please let us know the process for scheduling a site visit and any available dates and times.

Question #9:

We are interested in providing a proposal for the project and wanted to inquire whether a site visit can be scheduled to view the equipment?

End of Document