J041--Chiller Preventative Maintenance for Troy Bowling and Franklin R. Sousley Campuses at the Lexington VAMC

Contractor Questions/Government Answers

How many past performance references are offerors required to submit?

Government Answer There is no established number of references. This is a decision solely made by each contractor at their own discretion.

Are there any known pre-existing conditions that will require immediate attention if we are the successful offeror?

Government Answer We have no known pre-conditions at either campus as of 9-2-22.

Should the cost for labor troubleshooting equipment be included in the proposal?

Government Answer Yes, see CLINS: 0003, 0004 (Base Period of Performance, note there are 2 CLINS for Emergency Services one for each campus)

CLINS 1003, 1004 (Ordering Period 1)

CLINS 2003,2004 (Ordering Period 2)

CLINS 3003,3004 (Ordering Period 3)

CLINS 4003,4004 (Ordering Period 4)

The solicitation is a request for quote in accordance with FAR Part 13 Simplified Acquisition Procedures. Proposals are NOT being requested, please respond with a quote.

If costs for labor for emergency responses are not to be included in the proposal please advise what the approval process will be for additional funds for emergency responses.

Government Answer See the answer to #3 above.

The solicitation is a request for quote in accordance with FAR Part 13 Simplified Acquisition Procedures. Proposals are NOT being requested, please respond with a quote.

Should the cost for labor troubleshooting equipment be included in the proposal?

Government Answer See # 3 above

If costs for labor for troubleshooting equipment are not to be included in the proposal please advise what the approval process will be for additional funds for completing troubleshooting.

Government Answer See # 3 above

Will there be a threshold to cap the expenditure by the successful offeror for work performed outside of the PM requirements?

Government Answer Yes, the award will consist of a 5-year Blanket Purchase Agreement (BPA) and will contain a maximum ceiling amount.

What is expected for the quality control plan?

Government Answer Contractor needs to schedule visit each month in advance, show up at correct time and date, sign in to log sheet, make contact with COR, perform the assigned tasks of the SOW, and demonstrate the chiller is operable before leaving site. Also a log of hours will be sent each month from contractor to COR for each campus with listing of completed tasks .

What is expected for the risk management plan?

Government Answer Contractor shall ensure that at least 1 chiller is on standby ready to operate, and continually follow up on repair for the chiller(s) out of service. Outside of SOW - 120 labor hours per year (100 Hours Troy Bowling Campus and 20 Hours Franklin Sousley Campus) will be allotted for use for emergencies and troubleshooting. Payment will only be made for actual hours worked.

What are the site access procedures?

Government Answer

Franklin R. Sousley Campus - Contact COR during business hours and Utility Operators after hours. Contractor will need a VA badge.

Troy Bowling Campus - Contact COR during business hours and Utility Operators after hours. Contractor will need a VA badge.

Contractors shall not enter chiller plant for each campus until confirmation from each COR or another representative.

What trainings are required?

Government Answer Contractor needs York and McQuay chiller certifications as well EPA refrigerant handling cert.

Can you provide the sign in sheets for the site visit?

Government Answer The point of contact at the service has stated these are not available.