36C24922Q0575_1.docx

36C24922Q0575

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24922Q0575 08-05-2022 Jennifer Harper 615-225-5619 09-06-2022 11:00

CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 X X 238220 $16.5 Million Net 14 Days N/A X Department of Veterans Affairs Lexington VAMC Bowling & Sousley Campus 1101 Veterans Drive 2250 Leestown Road Lexington KY 40502 Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 See CONTINUATION Page Lexington VA Medical Center, Request for Quote IAW FAR Part 13 to provide Chiller Preventative Maintenance to include emergency services as outlined in the statement of work.

All references within shall replace the term "offer" with "quote" and "offeror" with "quoter". Comparative evaluations of quotes will be performed IAW FAR 13.106-2(b) best value based on price and other factors. (See E.2 Addendum for FAR 52.212-1) This requirement is 100% set aside for SDVOSB contractors.

This RFQ will result in a Blanket Purchase Agreement (BPA) with a period of performance of 10/01/2022 through 09/30/2027. The BPA will consist of a one-year ordering period and 4 additional one-year ordering periods.

Wage Determination No. 2015-4683 Rev. 21 dated 6/27/2022 is applicable to the base ordering period.

Contractor claiming SDVOSB Status must be CVE verified in Vetbiz when the quote is received, and at time of award.

See CONTINUATION Page X Shawn M. Hendricks

NCO915L2-4043

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK

Chiller maintenance

The requirement is for Lexington Health Care System, Bowling Campus, Chiller plant, BLDG 4.

Period of Performance: October 1, 2022- September 30, 2027

1.0 Overview

1.1 The contractor will provide preventative maintenance as specified by manufacturer and 24- hour emergency repair service for Bowling Campus, Chiller plant, Bldg. 04. The contractor shall furnish all labor, supervision, and material to provide annual preventative maintenance as specified by manufacturer and 24-hour emergency repair service for chillers.

2.0 Work requirements

Preventative Maintenance services as specified by manufacturer with emergency service for chillers located at Lexington Health care System, Bowling Campus, Lexington, Kentucky.

Contractor shall furnish all labor, material, equipment and parts to inspect, adjust, calibrate, and repair the chillers listed:

1. Chiller #1 McQuay model # WDC100-BAAA Serial # STNUO30100069

2. Chiller #2 York unit model # YKQVQSK3-DBG Serial # SCBM-663690

3. Chiller #3 York unit model # YKPFP4K2-EBGS Serial # SNDM-663690

4. Chiller #4 York unit model # YCRL0198SE46XABBXT (Stand-by chiller for O R.)

Serial # SMDM-693080

5. Chiller #5 York unit model # YCRLOO84HE46XAB (Stand-by chiller for E D.)

Serial #OE45-0074

2.1 Maintain Chillers-Specific Chiller Requirements

General Preventative Maintenance Tasks- Chiller #1 McQuay model # WDC100-BAAA Serial # STNUO30100069

1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL)

a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings.

b. Start machine; check for proper starting sequence operation.

c. Check oil levels, while machine is in operation. Add or take out oil as needed.

d. Log machine condition upon departure.

e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently.

g. Complete a vibration analysis and supply a report to Utility supervisor.

2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER

a. Adjust operating and safety controls, Record settings.

b. Complete operating log of temperatures, pressures, voltages and amperages.

c. Check operation of purge system.

d. Check operation of controls circuit.

e. Check operation of lubrication system including oil pump and oil pressure regulator.

f. Check operation of motor and starter.

g. Check VAMC's log with supervisor, discuss operation of the machine generally.

h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

i. Change oil filters in month of July.

3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR – (FEBRUARY)

a. Check operation of all safety controls.

b. Leak test machine, in its entirely & repair leaks.

c. Change machines oil filters.

d. Change machines refrigerant filters.

e. Change oil in the compressor.

f. Check motor mounting screws to insure tightness. Perform vibration analysis

g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor.

h. Change the purge unit’s dehydrator.

i. Clean and inspect all valves which are part of the purge system.

j. Drain and flush the oil and refrigerant from the purge unit shell.

k. Inspect purge float assembly and clean all orifices.

I. Change the dehydrator in the oil return system.

m. Check condition of starter, tighten and clean starter connections and contacts.

n. Clean motor cooling ports and grease motor as recommended by motor manufacturer.

o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis.

p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets.

q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant.

r. Furnish and install the following Mcquay parts:

1. Oil filters

2. Refrigerant filters

3. Condenser head gaskets

4. Evaporator head gaskets

5. Solid state starter coolant

General Preventative Maintenance Tasks- YORK CHILLER #2 Unit Model # YKQVQSK3-DBG, Compressor Model #YDHL-95VDD, Serial # SCBM-927110

1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL)

a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings.

b. Start machine; check for proper starting sequence operation.

c. Check oil levels, while machine is in operation. Add or take out oil as needed.

d. Log machine condition upon departure.

e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently.

g. Complete a vibration analysis and supply a report to Utility supervisor.

2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER

a. Adjust operating and safety controls, Record settings.

b. Complete operating log of temperatures, pressures, voltages and amperages.

c. Check operation of purge system.

d. Check operation of controls circuit.

e. Check operation of lubrication system including oil pump and oil pressure regulator.

f. Check operation of motor and starter.

g. Check VAMC's log with supervisor, discuss operation of the machine generally.

h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

i. Change oil filters in month of July.

3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR – (FEBRUARY)

a. Check operation of all safety controls.

b. Leak test machine, in its entirely & repair leaks.

c. Change machines oil filters.

d. Change machines refrigerant filters.

e. Change oil in the compressor.

f. Check motor mounting screws to insure tightness. Perform vibration analysis

g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor.

h. Change the purge unit’s dehydrator.

i. Clean and inspect all valves which are part of the purge system.

j. Drain and flush the oil and refrigerant from the purge unit shell.

k. Inspect purge float assembly and clean all orifices.

I. Change the dehydrator in the oil return system.

m. Check condition of starter, tighten and clean starter connections and contacts.

n. Clean motor cooling ports and grease motor as recommended by motor manufacturer.

o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis.

p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets.

q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant.

r. Furnish and install the following York parts:

1. Oil filters

2. Refrigerant filters

3. Condenser head gaskets

General Preventative Maintenance Tasks- YORK CHILLER #3 Unit Model # YKPFP4K2-EBGS, Compressor Model #YDHK-84VDD, Serial # SNDM-663690

a. Check purge operation lubrication system, and flow switches. Check for proper setting & operation of all operating and safety controls and record settings.

b. Start machine; check for proper starting sequence operation.

c. Check oil levels, while machine is in operation. Add or take out oil as needed.

d. Log machine condition upon departure.

e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

f. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently.

g. Complete a vibration analysis and supply a report to Utility supervisor.

2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER

a. Adjust operating and safety controls, Record settings.

b. Complete operating log of temperatures, pressures, voltages and amperages.

c. Check operation of purge system.

d. Check operation of controls circuit.

e. Check operation of lubrication system including oil pump and oil pressure regulator.

f. Check operation of motor and starter.

g. Check VAMC's log with supervisor, discuss operation of the machine generally.

h. A detailed report for each inspection and repairs will be issued to the chiller plant supervisor. This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which includes factory part name and factory part number, and recommendations on reducing energy consumption.

i. Change oil filters in month of July.

3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION - ONE (1) TIME PER YEAR – (FEBRUARY)

a. Check operation of all safety controls.

b. Leak test machine, in its entirely & repair leaks.

c. Change machines oil filters.

d. Change machines refrigerant filters.

e. Change oil in the compressor.

f. Check motor mounting screws to insure tightness. Perform vibration analysis

g. Meg motor windings. Provide a report indicating results of the test to Chiller Plant supervisor.

h. Change the purge unit’s dehydrator.

i. Clean and inspect all valves which are part of the purge system.

j. Drain and flush the oil and refrigerant from the purge unit shell.

k. Inspect purge float assembly and clean all orifices.

I. Change the dehydrator in the oil return system.

m. Check condition of starter, tighten and clean starter connections and contacts.

n. Clean motor cooling ports and grease motor as recommended by motor manufacturer.

o. Take oil sample for analysis and furnish detailed report and recommendations if any problem areas show up in analysis.

p. Remove condenser and evaporator heads. Brush all tubes, reinstall heads using new gaskets.

q. Check starter heat sink cooling loop. Repair all leaks and change cooling loop coolant.

r. Furnish and install the following York parts:

1. Oil filters

2. Refrigerant filters

3. Condenser head gaskets

General Preventative Maintenance Tasks- CHILLER #4, Model # YCRL0198SE46XABBXT, Serial # SMDM-693080, Main Bldg. Roof, Emergency Chiller (OR)

a. Check lubrication system operation, and flow switches, check for proper setting and operation of all operating controls, safety controls, and record settings.

b. Start machine, check for proper starting sequence operation.

c. Check oil level while machine is running, add or remove oil from machine as needed.

d. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently.

e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

f. This report will include equipment log readings, a report on the condition of those items inspected and repairs made, a list of needed repairs and parts needed which include factory part name and factory part number and recommendations on reducing energy consumption.

2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER

a. Check all electrical and operational controls for obvious malfunctions.

b. Record a complete operating log of temperatures, pressures, voltages, and amperages of the machine while machine is in operation.

c. Change the dehydrator in the oil return system in the month of July, check operation of lubrication system including oil cooler for proper operation.

d. The oil filter must be changed in the month of July.

e. Check operation of motor and starter.

f. Check operation of variable speed cooling tower fan, report any problems found with the tower maintaining proper condenser water temperature.

g. Check VAMC's operating log sheets with supervisor and discuss the general operating condition of the machine and any problems with machine operation.

h. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which include factory part and factory part number.

3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION ONE (1) TIME PER YEAR - FEBRUARY

a. Check operation of all safety controls.

b. Leak test machine, in its entirety and repair leaks.

c. Change machines oil filters.

d. Change machines refrigerant filters.

e. Check motor mounting screws to ensure tightness.

f. Meg motor winding. Provide a report indicating results of the test.

g. Check condition of starter, tighten and clean starter connections and contacts.

h. Clean motor cooling ports and grease motor as recommended by motor manufacturer.

i. Take oil sample for analysis and furnish detailed report and recommendation if any problem areas show up in analysis.

j. Remove condenser and evaporator heads. Brush all tubes, reinstall condenser and evaporator heads using new gaskets.

k. Check starter heat sink cooling loop. Repair all leaks and change distilled water and corrosion inhibitor.

l. Furnish and install the following manufacturer parts:

1. Oil filters

2. Refrigerant filters

3. Condenser head gaskets

4. Evaporator head gaskets

5. Coolant

GENERAL PREVENTIVE MAINTENANCE TASKS - CHILLER #5, Model # YCRLOO84HE46XAB, Serial # OE45-0074, Main Bldg. Roof, Emergency Chiller (ED)

1. START-UP INSPECTION - ONE (1) TIME PER YEAR (APRIL)

a. Check lubrication system operation, and flow switches, check for proper setting and operation of all operating controls, safety controls, and record settings.

b. Start machine, check for proper starting sequence operation.

c. Check oil level while machine is running, add or remove oil from machine as needed.

d. Check for proper refrigerant charge and add refrigerant as needed to ensure unit is operating efficiently.

e. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

f. This report will include equipment log readings, a report on the condition of those items inspected and repairs made, a list of needed repairs and parts needed which include factory part name and factory part number and recommendations on reducing energy consumption.

2. ROUTINE OPERATING INSPECTIONS - FIVE (5) TIMES PER YEAR MAY, JUNE, JULY, AUGUST AND SEPTEMBER

a. Check all electrical and operational controls for obvious malfunctions.

b. Record a complete operating log of temperatures, pressures, voltages, and amperages of the machine while machine is in operation.

c. Change the dehydrator in the oil return system in the month of July, check operation of lubrication system including oil cooler for proper operation.

d. The oil filter must be changed in the month of July.

e. Check operation of motor and starter.

f. Check operation of variable speed cooling tower fan, report any problems found with the tower maintaining proper condenser water temperature.

g. Check VAMC's operating log sheets with supervisor and discuss the general operating condition of the machine and any problems with machine operation.

h. A detailed report for each inspection and repairs will be issued to the Chiller Plant Supervisor.

This report will include equipment log readings, a report on the condition of those items inspected and repaired, a list of needed repairs, parts needed which include factory part and factory part number.

3. ANNUAL PREVENTIVE MAINTENANCE INSPECTION ONE (1) TIME PER YEAR - FEBRUARY

a. Check operation of all safety controls.

b. Leak test machine, in its entirety and repair leaks.

c. Change machines oil filters.

d. Change machines refrigerant filters.

e. Check motor mounting screws to ensure tightness.

f. Meg motor winding. Provide a report indicating results of the test.

g. Check condition of starter, tighten and clean starter connections and contacts.

h. Clean motor cooling ports and grease motor as recommended by motor manufacturer.

i. Take oil sample for analysis and furnish detailed report and recommendation if any problem areas show up in analysis.

j. Remove condenser and evaporator heads. Brush all tubes, reinstall condenser and evaporator heads using new gaskets.

k. Check starter heat sink cooling loop. Repair all leaks and change distilled water and corrosion inhibitor.

l. Furnish and install the following manufacturer parts:

1. Oil filters

2. Refrigerant filters

3. Condenser head gaskets

5. Coolant

3.0 Parts

3.1 All parts and supplies listed under "SCHEDULED PREVENTIVE MAINTENANCE TASKS" for each chiller shall be contractor supplied. They shall be new standard parts (manufactured by the maker of the equipment (OEM) or equal thereto).

3.2 The VA will have the option to furnish UNSCHEDULED MAINTENANCE repair parts, oils and gases. When the contractor determines that repair parts are needed, they will submit to the COR an itemized list of parts needed including a description, part number(s) and firm pricing. The VA may purchase these parts from the contractor or supply VA-furnished parts.

3.3 Contractors who choose to ship or store supplies, equipment, tools, consumables or parts for use in conjunction with this contract may do so in designated areas at their own risk. The VA will not be responsible for receipt of material nor the loss, theft, or damage of these items.

3.4 All costs and labor associated with the disposal of all parts (oil, filters, Freon, etc.) will be the responsibility of the contractor. All replaced parts will be inspected by the VA prior to contractor disposal.

4.0 Miscellaneous

4.1 Contractor to always wear proper PPE while performing duties

4.2 Contractor to schedule all preventative maintenance work with Utility Supervisor at least one week in advance prior to the work taking place.

4.3 Absolutely no work to take place outside of the planned agreement unless approved by Lexington Health care system in advance.

4.4 Contractor to provide and set up gantry if needed to safely remove water boxes from chillers prior to tube inspection/cleaning.

Inspection and Acceptance of Service: Contractor must demonstrate each chiller under PM service is fully functional or provide a report containing a list of materials and labor necessary to repair a faulty chiller to the COR or the COR’s designee prior to their departure. For emergency service requests, contractor shall only report condition or repairs of the faulty chiller(s) prior to their departure.

Ancillary Equipment: The chiller contractor is not permitted to work on ancillary chiller equipment outside of the chiller assembly such as chilled water pumps, condenser pumps, cooling towers, valves, or any other chiller support devices without consent from the COR. If permitted, ancillary equipment repairs are billable.

STATEMENT OF WORK

Chiller Preventative Maintenance & Emergency Repair Lexington VA Health Care System, Sousley Campus 2250 Leestown Road, Lexington, KY. Building 67

I. SCOPE OF WORK: Contractor shall furnish all labor, supervision, and material to provide annual preventative maintenance as specified by manufacturer and 24-hour emergency repair service for three (3) Sousley Campus chillers.

Chiller #1: York Model YKGEEXP8-ESGS Approximately 600-ton capacity, R-134a Equipment # 93526, Acquisition Date: MAR 21,2019

Chiller #2: York Model YKESEQ7-CSG Approximately 600-ton capacity, R-134a Equipment # 26212, Acquisition Date: JUN 1,1995

Chiller #3: York Model YKGEEXP8-ESGS Approximately 600-ton capacity, R-134a Equipment # 93529, Acquisition Date: MAR 21,2019

A. (Quote Item 1) Routine Preventive Maintenance (PM) Service: Contractor to provide a qualified, trained, and experienced chiller technician to perform maintenance, testing and calibration of three (3) chillers.

Monthly – Perform six (6) times per year from April through September:

1. Check motor lubrication hours. Lubricate motor per motor manufacturer’s recommendations. Reset motor lube lockout timer after each lubrication.

2. Check oil levels

3. Check oil return system operation

4. Check operation of cooling tower fan

5. Check operation of motor starter

6. Check refrigerant levels

7. Check sump heater and thermostat operation

8. Check three-phase voltage and current balance

9. Leak check the entire chiller and repair leaks as needed*

10. Record operating conditions on applicable Log Form. Report each inspection and repair to the Utility Systems Supervisor to include equipment log readings, condition of items inspected, repairs made, a list of needed repairs and parts including factory part name and part number, and recommendations on reducing energy consumption.

11. Verify condenser and evaporator water flow sensors

12. Verify proper operation/setting/calibration of safety controls*

Semi-Annually – Perform in July and during winter season:

1. Change the dehydrator in the oil return system semi-annually

2. Check nozzle of eductor for foreign particles

3. Perform oil chemical analysis

Yearly:

1. Check and tighten all electrical connections

2. Clean or backflush heat exchanger (VSD, SSS Applications)

3. Clean condenser and evaporator tubes and replace water box gaskets**

4. Megohm motor windings

5. Perform oil analysis on compressor lube oil*

6. Perform refrigeration analysis*

7. Perform vibration analysis

8. Replace oil filter and oil return filter/driers

9. Replace oil in the compressor oil sump

10. Replace or clean starter air filters if applicable**

11. Replace starter coolant (VSD, SSS Applications)

Five Year Inspection

1. Perform eddy current testing and inspect tubes every 5 Years.

2. Chiller #2 has many run hours and requires eddy current testing immediately in the base year (1st year).

3. Chillers 1 and 3 are new and will require eddy testing at summer end of Option Year 4 (5th year).

* This procedure must be performed at the specified time interval by an Industry Certified Technician who has been trained and qualified to work on this type of YORK equipment.

** More frequent service may be required depending on local operating conditions

Inspection and Acceptance of Service: Contractor must demonstrate each chiller under PM service is fully functional or provide a report containing a list of materials and labor necessary to repair a faulty chiller to the COR or the COR’s designee prior to their departure. For emergency service requests, contractor shall only report condition or repairs of the faulty chiller(s) prior to their departure.

Ancillary Equipment: The chiller contractor is not permitted to work on ancillary chiller equipment outside of the chiller assembly such as chilled water pumps, condenser pumps, cooling towers, valves, or any other chiller support devices without consent from the COR. If permitted, ancillary equipment repairs are billable.

(Quote Item 2) 24-Hour Emergency Service Calls: The VA Medical Center requires a 24/7 operational cooling system during the cooling season to remain a fully mission capable. Contractor will be required to respond to 24-hour service calls throughout contract performance period on the equipment covered in this contract. Contractor will be expected to be on site within three (3) hours after call is received. Contractor will supply a list of contact persons and telephone numbers to the COR. If the contractor cannot make needed repairs within 48 hours, the VA reserves the right to obtain the service from another source and to charge the contractor with any excess cost which may result there from. The CO will be the sole judge in determining when to order service from another source. Contractor may quote items 1 and 2 as a package.

(End of Statement of Work)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Troy Bowling Campus, Chiller Plant, Building 4, Lexington, Kentucky per the Statement of Work.

Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2023 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Franklin R Sousley Campus, Chiller Plant, Building 67, Lexington, Kentucky per the Statement of Work.

Contract Period: Base POP Begin: 10-01-2022 POP End: 09-30-2023

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Troy Bowling Campus, Chiller Plant, Building 4, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Franklin R Sousley Campus, Chiller Plant, Building 67, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 1 POP Begin: 10-01-2023 POP End: 09-30-2024

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Troy Bowling Campus, Chiller Plant, Building 4, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Franklin R Sousley Campus, Chiller Plant, Building 67, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 2 POP Begin: 10-01-2024 POP End: 09-30-2025

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Troy Bowling Campus, Chiller Plant, Building 4, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Franklin R Sousley Campus, Chiller Plant, Building 67, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 3 POP Begin: 10-01-2025 POP End: 09-30-2026

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Troy Bowling Campus, Chiller Plant, Building 4, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Preventative Maintenance and Emergency services as specified by manufacturer with emergency service for chillers located at VAMC, Franklin R Sousley Campus, Chiller Plant, Building 67, Lexington, Kentucky per the Statement of Work.

Contract Period: Option 4 POP Begin: 10-01-2026 POP End: 09-30-2027

PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

B.3 TERMS AND CONDITIONS

The Contractor agrees to the following terms of a Blanket Purchase Agreement (BPA) EXCLUSIVELY WITH the Department of Veterans Affairs:

B.4 ADMINISTRATIVE DATA

A Blanket Purchase Agreement (BPA) is hereby established between and the Department of Veterans Affairs under the following terms and conditions incorporated in this BPA:

Primary Point of Contact:

Alternate Point of Contact:

UNIQUE ENTITY IDENTIFIER (SAM):

Cognizant Office (Include complete address):

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129

B.5 OPTION TO EXTEND THE TERM OF THE BPA

The Government may extend the term of this BPA by written notice to the Contractor prior to the expiration of the BPA, in accordance with FAR 52.217-8, provided that the Government shall give the Contractor a preliminary written notice of its intent to extend at least 30 days before the BPA expires. The preliminary notice does not commit the Government to an extension. The extension cannot exceed a 6-month time frame starting from the BPA expiration date of 09/30/2027.

B.6 GENERAL SERVICES ORDERS

a. The BPA holder shall furnish all the necessary qualified personnel, materials, facilities, and management resources to furnish the services set forth in the Statement of Work (SOW).

b. It is understood and agreed that the BPA holder shall provide Fixed-Price quotes when requested by the Contracting Officer (CO). The contractor's quote shall be priced using labor rates and labor categories here in provided. The CO will issue Fixed Priced Orders upon completion of negotiations of contractor quotes.

B.7 NONPERSONAL SERVICES

a. In performance of this contract, the BPA holder will provide services as required by program offices to support management of their overall mission. This will be based upon the order's performance work statement for the specific effort. Orders will be formally issued to the BPA holder as opposed to individual BPA holder employees.

b. The services required under the Agreement constitute professional and management services within the definition provided by FAR 37.201. Under this Agreement the Government will obtain professional services, which are essential to the Department of Veterans Affairs mission but not otherwise available within Department of Veterans Affairs.

c. The Government will neither supervise BPA holder employees nor control the method by which the BPA holder performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual BPA holder employees. It shall be the responsibility of the BPA holder to manage their employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the BPA holder feels that any actions constitute, or are perceived to constitute personal services, it shall be the BPA holder's further responsibility to notify the Contracting Officer immediately.

d. These services shall not be used to perform work of a policy/ decision making or management nature. All decisions relative to programs supported by BPA holders will be the sole responsibility of the Government. Support services will not be ordered to circumvent personnel ceilings, pay limitations, or competitive employment procedures.

B.8 AUTHORIZED LIMITS

The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach the authorized ceiling limit. The authorized Ceiling Limit of the Agreement is for the period covered by the Agreement; this ceiling is also not a guarantee. The Ceiling Limit of this agreement will be $900,000.00 to account for unforeseen emergency repairs.

B.9 OBLIGATION OF FUNDS

This BPA does not obligate any funds. The Government is obligated only to the extent of authorized orders actually issued under the BPA by the Contracting Officer.

B.10 PERIOD OF PERFORMANCE

This BPA period of performance is 10/01/2022 through 09/30/2027. This is a continuous period of performance; however ordering periods are offered as a means for the contractor to provide periodic price increases as necessary. There are no official option years on a BPA.

Base Ordering Period: 10/01/2022 through 09/30/2023 Ordering Period 1: 10/01/2023 through 09/30/2024 Ordering Period 2: 10/01/2024 through 09/30/2025 Ordering Period 3: 10/01/2025 through 09/30/2026 Ordering Period 4: 10/01/2026 through 09/30/2027

B.11 AUTHORIZED INDIVIDUALS

Individuals Authorized to Place Orders:

DVA authorizes the following entities to place orders:

Department of Veterans Affairs authorizes the following

B.12 ORDER FORMAT

Orders will be placed against this BPA via SF 1449. Each individual BPA Order will describe the tasks, services and deliverables required.

B.13 AUTHORIZED REPRESENTATIVES

The primary Contracting Officer (CO) for this Agreement is:

Shawn.Hendricks@va.gov

PRIMARY CONTRACTING POC:

Jennifer.Harper2@va.gov

PRIMARY COR POC BOWLING CAMPUS:

Steven (Andy) Wesolowski 859-233-4511 Ext 4339 Steven.Wesolowski@va.gov

PRIMARY COR POC SOUSLEY CAMPUS:

Kevin Burke 859-233-4511 Ext 3378 Kevin.Burke2@va.gov The Primary COR for each campus will be responsible for technical monitoring of the contractor's performance and deliveries. The COR and the Contractor's Representative shall work together to ensure that all contractual requirements are being met. The COR will interpret specifications or technical portions of the work. The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government. Only a warranted Contracting Officer is authorized to obligate funds on this or any other contract action.

The contractor shall immediately notify the Contracting Officer in writing if the COR has taken an action (or fails to take action) or issues directions (written or oral) that the contractor considers to exceed the above limitations.

The contractor shall provide the Contracting Officer information copies of all correspondence to the COR.

B.14 FEDERAL HOLIDAYS

Unless specifically authorized in writing by the Contracting Officer, no services will be provided and no charges will be incurred and/or billed to any order on this contract on any of the Federal Holidays listed below.

Independence Day

B.15 INVOICES

Inspection and acceptance shall be accomplished as follows: The Government, for all services furnished under any resulting order, hereby designates the COR in the program office as the point of final inspection and acceptance. The BPA holder will submit each invoice, including all back-up data, to the COR for review. When the COR receives an accurate and complete invoice, he/she will notify the BPA holder that they are approved to submit their invoice via Tungsten.

B.16 PRECEDENCE

36C24922Q0575 The Terms and conditions included in this BPA apply to all purchases made pursuant to it. In the event of an inconsistency between the provisions of this BPA and the Contractor's invoice, the provisions of this BPA will take precedence.

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice.