J041--36C24426B0026 Building 15 Chiller Repair

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 4 seeks repair of a chiller unit at the Wilmington VA Medical Center, with sealed bids due August 26, 2026 at 12:00 PM EST. The procurement is a 100% Service-Disabled Veteran-Owned Small Business set-aside, restricting competition to SDVOSB firms registered and certified in VETCERT, SAM, and the VETS-4212 Database.

Place of performance is Building 15, Wilmington VA Medical Center, 1601 Kirkwood Highway, Wilmington, Delaware 19805. The project number is 460-26-012. Work must be completed within 30 calendar days of Notice to Proceed.

The scope involves removal of the existing failed plate-type evaporator and two compressors from a York chiller (Model YCAL0033EE17XE8, Serial SBBM-915250), full system refrigeration decontamination, refrigerant quality testing to OEM specifications, furnishing and installing new plate evaporator, two compressors, thermostatic expansion valve, and filter drier, leak inspection and repair (up to four pinhole leaks included), commissioning with NEBB-certified water flow balancing, BAS system integration with Johnson Controls BACNET, replacement of approximately 20 feet of pipe insulation and electrical heat trace, crane lift operations during off-hours with certified operator, and onsite HVAC personnel training with documentation.

Construction magnitude is between $100,000 and $250,000. Bidders may submit alternative pricing for complete chiller replacement with matching capacity, provided the 30-day performance period is maintained. Award goes to the lowest-priced responsive, responsible bidder. Bid bonds of 10% and payment bonds of 100% of contract value are required within 10 calendar days of award. The NAICS code is 238220, Plumbing, Heating, and Air-Conditioning Contractors; PSC is J041. A non-mandatory pre-bid conference and site visit occurred July 31, 2026. All contractor personnel must obtain VA security clearances and badges, complete 10-hour OSHA Construction Safety training, and maintain coordination with facility Infection Control Risk Assessment procedures, including HEPA filtration in occupied areas. FAR 52.246-21 Warranty of Construction applies with a one-year warranty period. Subcontracting is limited to 25% of contract value under VAAR 852.219-75.