J035--629-21-3-690-0005, Elevator Testing and inspection Base Year April 1, 2021-March 31, 2022
Closed Solicitation Posted
- Solicitation number
- 36C25621Q0152
- Agency
-
Veterans Integrated Service Network 16
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 541350 Building Inspection Services
- Place of performance
- Southeast Louisiana Veterans Healthcare System New Orleans 70119
Notice details come from SAM.gov. Updated .
Notice text
3 versions
Update #3 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
4
0002
12-08-2020
629-21-3-690-0005
NCO 16
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
NCO 16
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
To all Offerors/Bidders
36C25621Q0152
11-12-2020
X
x
x
1
The purpose of this modification is to post questions and answers asked during RFQ.
1. See attached questions and answers below.
RFQ closes December 14, 2020 @ 2:00 PM CST.
Questions and Answers
Verifying that contract awardee shall be a true elevator inspection firm that self performs all inspections pertaining to facility.
Yes
Are you requesting an hourly rate for Reinspection Clins or a total fixed accumulated cost?
Total cost for the reinspection
The 12.26.2.20 Emergency power operations part of the inspection. This is normally scheduled at a different time. How do we interpret this?
We have a separate contract for elevator maintenance and that vendor documents the emergency elevator operations when we run generator tests. During the testing and inspection for this contract, 12.26.2.20 will just be document review.
Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?
Yes, Once the award is issued vendor will receive the tax-exempt form if required. (Upon request)
Will the Government provide comprehensive written badging requirements for the project if badging is required?
 Yes, we will. The contractor shall check in upon site arrival and sign in with Police Services. A temporary badge will be given; however, the contractor will not be permitted to have escorting privileges over the course of this contract. Contractor staff shall be escorted by the VA Elevator Maintenance contractor or VA staff.
Describe all tasks that may be required for this project as it relates to infectious control?
There are no infectious control requirements. Please note, this is a service request, not a project.
What is the level of infectious disease control rating for this site?
               See question 3
Will the government accept the use of the industry leading Procore Project Management
software as the primary submittal and data tracking tool for this project? The software is
compatible with the VA s networks and is currently in use at many VA locations.
Only if the vendor will provide the government a username and password to access. We currently are not set up with ProCore.
Does the Government have a contractor currently or previously providing elevator testing & inspection services? If so, please provide the point of contact for this service provider.
Contract VA256-16-A-0065
RD3, Inc.
Office: 720-457-3311
andrew.n@rd3inc.com
Scope Questions:
7. 1.2 Maximum Individual task order amount is $36,000. Can the VA please clarify this
statement? Is this the maximum annual cost of the project, or the maximum cost per CLIN
item?
               This is the maximum potential annual cost and should only happen once, during quintennial testing, since those tests are twice the price of a normal test.
8. 12.26.2.20 Emergency power operations This is traditionally not part of an inspection &
testing contract. This is normally completed during emergency power testing procedures that
are conducted by the facility. This is normally billed as an off-hours hourly cost because there
is significant requirement for coordination with the facility. Should this work be included in the
contractor s scope?
               The VA documents Emergency Power Operation during monthly generator tests. The vendor will not need to do this. The vendor will only need to look over the VA s documentation for compliance.
Update #2 ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
7
0001
11/23/2020
629-21-3-690-0005
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
Department of Veterans Affairs
Overton Brooks VA Medical Center (90C)
510 East Stoner Avenue
Shreveport LA 71101
To all Offerors/Bidders
36C25621Q0152
11-23-2020
X
x
x
1
See CONTINUATION Page
1
The purpose of this modification is to revise SOW, the schedule of supplies CLINS and add questions & answers on RFQ
1. Revised pg 3 of SOW Option Year 4 to Semi Annual & Quinquennial from Semi Annual, Quinquennial and Annual.
2. See attached schedule for all clins revisions.
3. See attached questions and asnwers.
CONTINUATION PAGE
A.1 PRICE/COST SCHEDULE
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
1.00
YR
__________________
__________________
Elevator Testing and inspection Annual
Contract Period: Base
POP Begin: 04-01-2021
POP End: 03-31-2022
See attached schedule and supplies for complete list of elevator sites and required testing.
0002
1.00
YR
__________________
__________________
Elevator Testing and inspection -Semi Annual
Contract Period: Base
POP Begin: 04-01-2021
POP End: 03-31-2022
See attached schedule and supplies for complete list of elevator sites and required testing.
0003
1.00
YR
__________________
__________________
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Base
POP Begin: 04-01-2021
POP End: 03-31-2022
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
0004
1.00
YR
__________________
__________________
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Base
POP Begin: 04-01-2021
POP End: 03-31-2022
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
1001
1.00
YR
__________________
__________________
Elevator Testing and inspection Annual
Contract Period: Option 1
POP Begin: 04-01-2022
POP End: 03-31-2023
See attached schedule and supplies for complete list of elevator sites and required testing.
1002
1.00
YR
__________________
__________________
Elevator Testing and inspection -Semi Annual
Contract Period: Option 1
POP Begin: 04-01-2022
POP End: 03-31-2023
See attached schedule and supplies for complete list of elevator sites and required testing.
1003
1.00
YR
__________________
__________________
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 1
POP Begin: 04-01-2022
POP End: 03-31-2023
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
1004
1.00
YR
__________________
__________________
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 1
POP Begin: 04-01-2022
POP End: 03-31-2023
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
2001
1.00
YR
__________________
__________________
Elevator Testing and inspection - Annual
Contract Period: Option 2
POP Begin: 04-01-2023
POP End: 03-31-2024
See attached schedule and supplies for complete list of elevator sites and required testing.
2002
1.00
YR
__________________
__________________
Elevator Testing and inspection - Semi Annual
Contract Period: Option 2
POP Begin: 04-01-2023
POP End: 03-31-2024
See attached schedule and supplies for complete list of elevator sites and required testing.
2003
1.00
YR
__________________
__________________
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 2
POP Begin: 04-01-2023
POP End: 03-31-2024
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Semi Annual
2004
1.00
YR
__________________
__________________
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 2
POP Begin: 04-01-2023
POP End: 03-31-2024
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Semi Annual
3001
1.00
YR
__________________
__________________
Elevator Testing and inspection - Annual
Contract Period: Option 3
POP Begin: 04-01-2024
POP End: 03-31-2025
See attached schedule and supplies for complete list of elevator sites and required testing.
3002
1.00
YR
__________________
__________________
Elevator Testing and inspection - Semi Annual
Contract Period: Option 3
POP Begin: 04-01-2024
POP End: 03-31-2025
See attached schedule and supplies for complete list of elevator sites and required testing.
3003
1.00
YR
__________________
__________________
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 3
POP Begin: 04-01-2024
POP End: 03-31-2025
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
3004
1.00
YR
__________________
__________________
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 3
POP Begin: 04-01-2024
POP End: 03-31-2025
Any of the Listed Elevators-
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
4001
1.00
YR
__________________
__________________
Elevator Testing and inspection Semi Annual
Contract Period: Option 4
POP Begin: 04-01-2025
POP End: 03-31-2026
See attached schedule and supplies for complete list of elevator sites and required testing.
4002
1.00
YR
__________________
__________________
Elevator Testing and inspection - Quintennial
Contract Period: Option 4
POP Begin: 04-01-2025
POP End: 03-31-2026
See attached schedule and supplies for complete list of elevator sites and required testing.
4003
1.00
YR
__________________
__________________
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 4
POP Begin: 04-01-2025
POP End: 03-31-2026
Any of the Listed Elevators-Semi Annual
SEMI ANNUAL REINSPECTION OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
4004
1.00
YR
__________________
__________________
Any of the Listed Elevators-Quinquennial
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
Contract Period: Option 4
POP Begin: 04-01-2025
POP End: 03-31-2026
Any of the Listed Elevators-Quintennial
WEIGHT TESTING OF A SINGLE UNIT
Exercise in case of an inspection failure (only as needed bases)
GRAND TOTAL
__________________
See attached document: SOW Elevator Testing and Inspection IDIQ.
See attached document: Schedule of Supplies - Elevator Testing and Inspection.
See attached document: Questions and answers.
Update #1 ·
This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with format in Subpart 12.6- Streamline Procedures for Evaluation and Solicitation for Commercial Item. This solicitation is issued under authority of FAR 13.5, Simplified Procedures for Certain Commercial Items, and the conduct of the procurement will be in accordance with FAR Parts 12 and 13 or some combination thereof.
The solicitation number is 36C25621Q0152 and is issued as a Request for Quotation (RFQ).
The proposed contract action is for Medical Courier Services for the Southeast Louisiana Veteran Health Care System (SLVHCS), located at New Orleans, LA for which the Government intends to solicit competitive quotes. Interested persons may submit quotes, and all eligible quotes must be received prior to the response date listed on FBO to be considered by the Government. This solicitation is 100% SDVOSB set-aside.
Applicable NAICS: 541350 Building Inspection Services
This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-01). Only emailed requests received directly from the requester will be accepted.
Fully licensed courier company shall provide for the Southeast Louisiana Veterans Health Care System (SLVHCS) located at 2400 Canal St, New Orleans, LA 70119.
RESPONSES ARE DUE Thursday, December 14, 2020, by 2:00 p.m. Central Standard Time (CST). Quotes are due electronically to tiffany.conner@va.gov no later than the response date listed on FBO. Only electronic quotes will be considered.
Phone calls will not be accepted, all question and or concerns must be submitted via email to
tiffany.conner@va.gov by COB December 7, 2020!
Point of contact for this solicitation is Tiffany Conner at tiffany.conner@va.gov.
All Inquires must be submitted electronically.
Files
| File | Type | Posted |
|---|---|---|
| 36C25621Q0152 0002_1.docx | DOCX document | |
| Questions and answers.docx | DOCX document | |
| Revised SOW Elevator Testing and Inspection IDIQ.docx | DOCX document | |
| Revised Schedule of Supplies - Elevator Testing and Inspection.xlsx | XLSX spreadsheet | |
| 36C25621Q0152 0001_1.docx | DOCX document | |
| 36C25621Q0152_1.pdf | ||
| SOW Elevator Testing and Inspection IDIQ.docx | DOCX document | |
| Schedule of Supplies - Elevator Testing and Inspection.xlsx | XLSX spreadsheet | |
| 36C25621Q0152.docx | DOCX document |
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