IV Card Reader Replacement

The Department of Energy is seeking contractors to provide, install, program, and test approximately 200 Dual Technology Signo Card Readers with associated hardware components including adaptor plates, cover plates, back boxes, and mounting hardware for the Thomas Jefferson National Accelerator Facility (Jefferson Lab) in Newport News, Virginia. The card readers must support both JLAB 26-Bit Wiegand Format and 75-Bit PIV (GSA) Format access capabilities, and vendors must be able to procure only qualified products listed on the GSA Approved Products List. Interested companies must have comparable experience with similar projects and are required to register on the Jefferson Lab Solicitation Bulletin Board at https://misportal.jlab.org/ul/bus_ops/ to receive solicitation documents. This pre-solicitation notice is not the actual Request for Proposal but serves as a sources sought notice to identify qualified vendors. The registration deadline for interested parties is September 25, 2025, with questions directed to Carolyn Stepney, Sr. Procurement Officer, at stepney@jlab.org.

This opportunity is designated as a Total Small Business Set Aside under NAICS code 561621 (Security Systems Services except Locksmiths). The estimated project value ranges between $100,000 and $300,000, with an anticipated solicitation release in October 2025. The planned timeline includes subcontract award in November 2025 and project completion by June 2026. The scope involves approximately 200 dual technology card readers that will enhance the security access control system at this Department of Energy nuclear physics research facility. No incumbent contractors are specifically mentioned in the available documentation, suggesting this may be a new procurement or replacement of existing equipment through a competitive process.