IT equipment - Clinton & El Reno IHS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # 246-24-Q-0163.  Submit only written quotes for this RFQ.  This solicitation is a 100% BUY INDIAN SET ASIDE. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05.  The associated NAICS code is 334111.

This RFQ contains EIGHT (8) Line Items:

Clin    Description                                                                          Qty      Unit       Price

01  DELL 86 4K Interactive Touch Monitor P8624QT                       2         EA

02 DELL 65 4K Interactive Tough Monitor P6524QT                       2         EA

03 DELL Optiplex Micro Form Factor 7020                                     4         EA

04 Logitech Signature Slim Combo MK955                                    4         EA

05 Logitech Rally Plus Video Conference Kit                                 4          EA

06  Logitech Rally Video Conferencing Mounting

         Kit for Rally, Rally plus                                                          4          EA

07  The Beast Heavy Duty TV wall mount MI-397                         4          EA

08   Installation and Configuration                                                 1          DO

PERIOD OF PERFORMANCE: 30 DAYS AFTER RECEIPT OF AWARD

The estimated value of the Purchase Order is $75,200.00

Vendor Requirements:   SEE ATTACHED STATEMENT OF WORK

Submit Quotes no later than: 07/19/2024 10:00 a.m. CDT  to the Following Point of Contact: Ms. Ronay Burns, Contract Specialist, via Email: ronay.burns@ihs.gov.

Evaluation:  FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):

(a) The Government will award a firm fixed price Purchase Order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, with technical requirements being more important than pricing and past performance. The following factors shall be used to evaluate offers:

Best Value (see criteria below)

Pricing

• Pricing will be evaluated on the total cost.

Technical Requirements

• 2 – Dell 86 4K Interactive Touch Monitor P8624QT (per unit)

i. 85.6” diagonal size

ii. 3840x2160 (4K UHD) resolution

iii. LED-backlit LCD flat panel display

iv. IPS panel technology

v. Touchscreen (multi touch)

vi. 60 Hz refresh rate

vii. 8 ms response time

viii. 16:9 image aspect ratio

ix. 1200:1 image contrast ratio, 1200:1 dynamic contrast ratio, 350 cd/m2 brightness

x. 72% color gamut NTSC picture enhancements

xi. 2 speakers

xii. 4x HDMI, DisplayPort 1.2, USB Type-C, Audio line-out, 3x USB 3.1 upstream, 3x USB 3.1 downstream, USB charging port, RS232 connector, RJ45 connector

xiii. Power cable, Optiplex Power Cable, USB 3.1 upstream cable, DP (DP to DP) cable, USB Type-C cable, HDMI cable

xiv. 600 x 400 mm flat panel mount interface

xv. VESA compatible

xvi. Energy Star certified

xvii. Five years advanced exchange service (warranty)

• 2 - Dell 65 4K Interactive Touch Monitor P6524QT (per unit)

i. 64.53” diagonal size

ii. 3840x2160 (4K UHD) resolution

iii. LED-backlit LCD flat panel display

iv. IPS panel technology

v. Touchscreen (multi touch)

vi. 60 Hz refresh rate

vii. 9 ms response time

viii. 16:9 image aspect ratio

ix. 1300:1 image contrast ratio, 1300:1 dynamic contrast ratio, 350 cd/m2 brightness

x. 72% color gamut NTSC picture enhancements

xi. 2 speakers

xii. 3x HDMI, DisplayPort 1.2, USB Type-C, Audio line-out, 3x USB 3.1 upstream, 3x USB 3.1 downstream, USB charging port, RS232 connector, RJ45 connector

xiii. Power cable, Optiplex Power Cable, USB 3.1 upstream cable, DP (DP to DP) cable, USB Type-C cable, HDMI cable

xiv. 400 x 400 mm flat panel mount interface

xv. VESA compatible

xvi. Energy Star certified

xvii. Five years advanced exchange service (warranty)

• 4 – Dell Optiplex Micro Form Factor 7020 (per unit)

i. 16GB DDR5 Memory, 2X8GB,5600,Non-ECC,SoDIMM

ii. M.2 2230 256GB PCIe NVMe SSD Class 35

iii. Intel Core i5 14500T vPro (24MB cache, 14 cores, 20 threads, up to 4.8 GHz, 35W)

iv. Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish

v. OptiPlex Micro with 35W CPU

vi. Dell Optical Mouse – MS116 (Black)

vii. Energy Star qualified

viii. Internal Speaker, MFF 7020

ix. US Power Cord

x. EPEAT 2018 Registered (Gold)

xi. ProSupport Flex: Next Business Day Onsite, 3 years

xii. ProSupport Flex Client: 7x24 Technical Support, 3 Years

xiii. Keep Your Hard Drive, 3 years

xiv. Trusted Platform Module (Discrete TPM Enabled)

xv. TAA compliant

xvi. 90 Watt A/C Adapter

• 4 – Logitech Signature Slim Combo MK955 or equivalent (per unit)

i. Battery Keyboard a. Full-size layout with number pad

b. Tilt legs (for 8 degree typing angle)

c. On/Off power switch

d. Caps Lock, Battery and Easy-Switch keys indicator lights

e. Multi OS printed layout (Windows/Mac/Chrome)

f. Easy-Switch Keys (connect up to 3 multi-OS devices)

g. Compatible with Logitech Flow technology enabled mouse

ii. Battery Mouse a. Quiet click and scrolling

b. SmartWheel technology

c. Contoured shape with rubber grips

d. Number of buttons: 6 (left/right click, scroll-wheel with middle click, side buttons, DPI button)

e. On/Off power switch

f. Battery indicator and Easy-Switch indicator lights

g. 400-4000 dpi

• 4 – Logitech Rally Plus Video Conferencing Kit or equivalent (per unit)

i. RightLight with WDR a. Low-light compensation

b. Video noise reduction

c. Low-light saturation optimization

d. Renders natural skin tones for each participant on camera

e. Reduces backlighting and glare without darkening the entire image

ii. RightSight a. Human figure detection

b. Auto-frame participants at meeting start

c. Auto-frame participants on-demand

d. Auto-reframe participants during meetings

iii. RightSound a. Machine learning AI trained to distinguish human speech from other sounds

b. AEC (Acoustic Echo Cancellation)

c. VAD (Voice Activity Detector)

d. Background noise suppression

e. Auto-level loud and soft voices

iv. RightSound Mic Matrix a. Very low distortion broadside beamforming algorithm steers the factory-paired microphones directly at the talker for the best voice pickup and noise reduction

b. Supports up to 56 acoustic beams (8 per Rally Mic Pod) to lock onto the active talker

c. Beam focus refresh rate: 8ms (125 times/second)

v. Anti-Vibration Suspension a. A patent-pending suspension system decouples the speaker module with the external enclosure, virtually eliminating the vibrations that can travel through walls, stands, and tables

b. Peak-limiting algorithm eliminates even momentary speaker clipping to prevent distortion

vi. Rally Camera a. 15x HD zoom (5x optical + 3x digital)

b. 180 degree (+/- 90 degree) Pan

c. 140 degree (+50 degree/ -90 degree) Tilt

d. Field of View, Diagonal 90 degree, Horizontal 82 degree, Vertical 52 degree

e. Total Room Coverage 262 degree wide x 192 degree tall

f. Resolutions @ 30fps: 4K Ultra HD, 1440p, 1080p, 900p, 720p, and SD

g. Resolutions @ 60 fps: 1080p, 720p

h. Lens parks at -90 degree in sleep mode for assured privacy

vii. Rally Mic Pod a. Pickup Range 23 ft (7m) diameter, four omnidirectional microphones forming eight acoustic beams

b. Acoustic Echo Cancellation (AEC)

c. Voice Activity Detector (VAD)

d. Background noise suppression

e. Mute button with LED status indicator

f. Captive 9.6 ft (2.95m) 12 pin cable

g. Frequency Response 90Hz – 16kHz

h. Sensitivity >-27dB +/-1dB @ 1Pa

i. Microphone data rate 48 kHz

j. Two Mic Pods

viii. Rally Speaker a. High performance 3” (76mm) driver with rare-earth magnet

b. Mini XLR cable connects to Rally Display Hub for both signal and power

c. Speaker volume 95dB SPL @1W, 100dB SPL @7.5W, both +/-2dB at ½ meter

d. Sensitivity 95 +/- 2dB SPL at ½ meter

e. Distortion 200Hz-300Hz < 2.5%, 300Hz-10kHz < 1% @ 7.5W

f. Sampling rate 48 kHz

ix. Rally Table Hub a. Single CAT6A cable connection to Rally Display Hub (16.4 ft cable included)

b. Active Speaker Detection: analyzes audio from up to 7 Mic Pods and 56 beams every 8 ms

c. 12 Pin connector for Rally Mic Pod

d. HDMI Type A passthrough to Display Hub (x2)

e. USB Type A, B, and C, RJ45, Power input

x. Rally Display Hub a. HDMI Type A: (x2) (connects to displays)

b. USB C (connects to Rally Camera)

c. USB Type B (connects to meeting room computer)

d. RJ45: connects to Table Hub

e. Mini XLR: x2

f. Powers one or two Rally Speakers

g. Power input

xi. Remote Control a. RF remote control (line of sight not required)

b. CR2032 batteries included

xii. Cables/Power a. Camera to Display Hub (6.5 ft USB 3.1 Type C to USB Type C 3.1)

b. Conference Room Computer to Display or Table Hub (6.5 ft USB 3.1 Type A to USB Type B

c. Display Hub to Table Hub (16.4 ft CAT6A Ethernet cable)

d. Display Hub to Speaker (x2) (9.6 ft Mini XLR)

e. Conference Room Computer to Displays (x2) (6.5 ft HDMI A)

f. Mic Pod (9.6 ft: Hardwired with 12 pin connector)

g. Power Outlets to Power Supplies (x2): (4.9 ft, 3.2 ft)

h. Power Supplies to Table Hub/Display (x2): (4.9 ft)

• 4 – Logitech Rally – Video Conferencing Mounting Kit for Rally, Rally Plus or equivalent (per unit)

i. Speaker Bracket (x2)

ii. Camera Bracket

iii. Table Hub Bracket

iv. Display Hub Bracket

v. Cable Retainer (x2)

vi. Fasteners Documentation

• 4 – The Beast Heavy Duty TV Wall Mounts or equivalent (per unit)

i. 275 lbs weight capacity

ii. TV sizes: 60” – 110”

iii. Tilt: 10 degree down/5 degree up

iv. Extension: min 4.3” to max. 38.6”

v. VESA Compatibility: 600 x 400 mm, 400 x 400 mm

vi. Drilling template with manual

• Shall interface with Microsoft teams, Cisco, WebEx, and Zoom
• Install and Configure all hardware/software
• Turnkey Conference room Technology Solution
• End user training- basic use of the Technology Solution

Past History Performance

• Vendor shall submit 3 past history performance references

VENDORS SHALL SUBMIT THE FOLLOWING:

COMPLETED PRICING

TECHNICAL SPECIFICATIONS

PAST HISTORY PERFORMANCE REFERENCES

WARRANTY INFORMATION

DELIVERY TIME 

INDIAN ECONOMIC ENTERPRISE REPRESENTATION FORM

VENDORS SUBMITTING OR EQUAL ITEMS MUST SUBMIT DESCRIPTITVE LITERATURE SHOWING HOW THEIR PRODUCT MEETS OR EXCEEDS THE REQUIREMENTS BEING SOLICITED

This solicitation will result in a firm fixed price Purchase Order pursuant to the terms and conditions below.  Terms and conditions other than those stated will not be accepted.  The above pricing is all inclusive. 

PROVISIONS:  The following FAR provisions apply to this solicitation:

FAR 52.212-1, Instructions to Offeror- Commercial Items; FAR 52.212-3, Offeror Representations and Certifications- Commercial Items (the offeror should include a completed copy of this provision with their quote).

CLAUSES:  The following FAR clauses apply to this solicitation:

 (Aug 1999); FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023); FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Products and Commercial Services (May 2024) (to include the following clauses sited): FAR 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023); FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020);  FAR 52.204-27. Prohibition on a ByteDance Covered Application (Jun 2023); FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition (Dec 2023);  FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020); FAR 52.219-28, Post Award Small Business Program Representation (Feb 2024);  FAR 52.219-33, Nonmanufacturer Rule (Sep 2021); FAR 52.222-3, Convict Labor (Jun 2003);  FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024);  FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015); FAR 52.222-26, Equal Opportunity (Sep 2016);  FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020);  FAR 52.222-50, Combatting Trafficking in Persons (Nov 2021);  FAR 52.223-20, Aerosols (May 2024);  FAR 52.223-23, Sustainable Products and Services (May 2024);  FAR 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2023);  FAR 52.226-8, Encouraging Contractor Policies to Ban text Messaging While Driving (May 2024);   FAR 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018);  FAR 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contract for Certain Services-Requirements (May 2014);  FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014);  FAR 52.217-8, Option to Extend Services (Nov 1999);  FAR 52.211-6, Brand Name or Equal (Aug 1999);  FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998);  FAR 52.252-6, Authorized Deviations in Clauses (Nov 2020);  HHSAR 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015);  HHSAR 352.226-1, Indian Preference (Dec 2015);  HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside;  HHSAR 352.226-5, Notice of Indian Economic Enterprise set-aside; HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations;  HHSAR 352.226-7, Indian Economic Enterprise Representation;  HHSAR 352.232-71, Electronic Submission of Payment Requests;  HSAR 352.239-78, Information and Communication Technology Accessibility Notice (Feb 2024);  HHSAR 352.239-79, Information and Communication Technology Accessibility (Feb 2024); The above Provisions and Clauses may be obtained via internet at https://www.acquisition.gov/

And https://www.acquisition.gov/hhsar

Miscellaneous:

NO FAX QUOTATIONS

ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE ELECTRONIC SUBMISSION. (ronay.burns@ihs.gov) 

All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award.  Please submit the following information with each quote: Vendor Name, Cage Code, UEI, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability.  Failure to provide sufficient technical detail may result in rejection of your quote.