SOW-Specification.pdf

Department of Health and Human Services Indian Health Service

Clinton Indian Health Center

Statement of Work (SOW) Conference Room Technology Solution

1. PURPOSE OF THE PROJECT

The Clinton Service Unit (CSU), Indian Health Services (IHS) has a requirement for the purchase of a conference room technology solution for four (4) conference rooms, as well as installation and configuring of the solution.

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The conference room technology solution shall provide all new computing, video display, sound input/output, and touch board capabilities in an all in one user friendly package. The conference room technology solution shall interface with popular video collaboration software such as Microsoft Teams, Cisco WebEx, and Zoom. The contractor shall install and configure all hardware/software and deliver a turnkey conference room technology solution. The conference room technology solution shall have the following minimum requirements: If an equal brand is offered then, that brand shall meet or exceed the following conference room technology solution features/functions.

Requirements:

Model or equivalent capability Quantity Dell 86 4K Interactive Touch Monitor P8624QT 2 Dell 65 4K Interactive Touch Monitor P6524QT 2 Dell Optiplex Micro Form Factor 7020 4 Logitech Signature Slim Combo MK955 4 Logitech Rally Plus Video Conferencing Kit 4 Logitech Rally Video Conferencing Mounting Kit for Rally, Rally Plus 4 The Beast Heavy Duty TV Wall Mount With Long Extension Arms – MI-394 4

2 – Dell 86 4K Interactive Touch Monitor P8624QT (per unit)

i. 85.6” diagonal size

ii. 3840x2160 (4K UHD) resolution

iii. LED-backlit LCD flat panel display

iv. IPS panel technology

v. Touchscreen (multi touch)

vi. 60 Hz refresh rate

vii. 8 ms response time

viii. 16:9 image aspect ratio

ix. 1200:1 image contrast ratio, 1200:1 dynamic contrast ratio, 350 cd/m2 brightness

x. 72% color gamut NTSC picture enhancements

xi. 2 speakers

xii. 4x HDMI, DisplayPort 1.2, USB Type-C, Audio line-out, 3x USB 3.1 upstream, 3x USB 3.1 downstream, USB charging port, RS232 connector, RJ45 connector

xiii. Power cable, Optiplex Power Cable, USB 3.1 upstream cable, DP (DP to DP) cable, USB Type-C cable, HDMI cable

xiv. 600 x 400 mm flat panel mount interface

xv. VESA compatible

xvi. Energy Star certified

xvii. Five years advanced exchange service (warranty)

2 - Dell 65 4K Interactive Touch Monitor P6524QT (per unit)

i. 64.53” diagonal size

ii. 3840x2160 (4K UHD) resolution

iii. LED-backlit LCD flat panel display

iv. IPS panel technology

v. Touchscreen (multi touch)

vi. 60 Hz refresh rate

vii. 9 ms response time

viii. 16:9 image aspect ratio

ix. 1300:1 image contrast ratio, 1300:1 dynamic contrast ratio, 350 cd/m2 brightness

x. 72% color gamut NTSC picture enhancements

xi. 2 speakers

xii. 3x HDMI, DisplayPort 1.2, USB Type-C, Audio line-out, 3x USB 3.1 upstream, 3x USB 3.1 downstream, USB charging port, RS232 connector, RJ45 connector

xiii. Power cable, Optiplex Power Cable, USB 3.1 upstream cable, DP (DP to DP) cable, USB Type-C cable, HDMI cable

xiv. 400 x 400 mm flat panel mount interface

xv. VESA compatible

xvi. Energy Star certified

xvii. Five years advanced exchange service (warranty)

4 – Dell Optiplex Micro Form Factor 7020 (per unit)

i. 16GB DDR5 Memory, 2X8GB,5600,Non-ECC,SoDIMM

ii. M.2 2230 256GB PCIe NVMe SSD Class 35

iii. Intel Core i5 14500T vPro (24MB cache, 14 cores, 20 threads, up to 4.8 GHz, 35W)

iv. Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish

v. OptiPlex Micro with 35W CPU

vi. Dell Optical Mouse – MS116 (Black)

vii. Energy Star qualified

viii. Internal Speaker, MFF 7020

ix. US Power Cord

x. EPEAT 2018 Registered (Gold)

xi. ProSupport Flex: Next Business Day Onsite, 3 years

xii. ProSupport Flex Client: 7x24 Technical Support, 3 Years

xiii. Keep Your Hard Drive, 3 years

xiv. Trusted Platform Module (Discrete TPM Enabled)

xv. TAA compliant

xvi. 90 Watt A/C Adapter

4 – Logitech Signature Slim Combo MK955 or equivalent (per unit)

i. Battery Keyboard

a. Full-size layout with number pad

b. Tilt legs (for 8 degree typing angle)

c. On/Off power switch

d. Caps Lock, Battery and Easy-Switch keys indicator lights

e. Multi OS printed layout (Windows/Mac/Chrome)

f. Easy-Switch Keys (connect up to 3 multi-OS devices)

g. Compatible with Logitech Flow technology enabled mouse

ii. Battery Mouse

a. Quiet click and scrolling

b. SmartWheel technology

c. Contoured shape with rubber grips

d. Number of buttons: 6 (left/right click, scroll-wheel with middle click, side buttons, DPI button)

e. On/Off power switch

f. Battery indicator and Easy-Switch indicator lights

g. 400-4000 dpi

4 – Logitech Rally Plus Video Conferencing Kit or equivalent (per unit)

i. RightLight with WDR

a. Low-light compensation

b. Video noise reduction

c. Low-light saturation optimization

d. Renders natural skin tones for each participant on camera

e. Reduces backlighting and glare without darkening the entire image

ii. RightSight

a. Human figure detection

b. Auto-frame participants at meeting start

c. Auto-frame participants on-demand

d. Auto-reframe participants during meetings

iii. RightSound

a. Machine learning AI trained to distinguish human speech from other sounds

b. AEC (Acoustic Echo Cancellation)

c. VAD (Voice Activity Detector)

d. Background noise suppression

e. Auto-level loud and soft voices

iv. RightSound Mic Matrix

a. Very low distortion broadside beamforming algorithm steers the factory-paired microphones directly at the talker for the best voice pickup and noise reduction

b. Supports up to 56 acoustic beams (8 per Rally Mic Pod) to lock onto the active talker

c. Beam focus refresh rate: 8ms (125 times/second)

v. Anti-Vibration Suspension

a. A patent-pending suspension system decouples the speaker module with the external enclosure, virtually eliminating the vibrations that can travel through walls, stands, and tables

b. Peak-limiting algorithm eliminates even momentary speaker clipping to prevent distortion

vi. Rally Camera

a. 15x HD zoom (5x optical + 3x digital)

b. 180 degree (+/- 90 degree) Pan

c. 140 degree (+50 degree/ -90 degree) Tilt

d. Field of View, Diagonal 90 degree, Horizontal 82 degree, Vertical 52 degree

e. Total Room Coverage 262 degree wide x 192 degree tall

f. Resolutions @ 30fps: 4K Ultra HD, 1440p, 1080p, 900p, 720p, and SD

g. Resolutions @ 60 fps: 1080p, 720p

h. Lens parks at -90 degree in sleep mode for assured privacy

vii. Rally Mic Pod

a. Pickup Range 23 ft (7m) diameter, four omnidirectional microphones forming eight acoustic beams

b. Acoustic Echo Cancellation (AEC)

c. Voice Activity Detector (VAD)

d. Background noise suppression

e. Mute button with LED status indicator

f. Captive 9.6 ft (2.95m) 12 pin cable

g. Frequency Response 90Hz – 16kHz

h. Sensitivity >-27dB +/-1dB @ 1Pa

i. Microphone data rate 48 kHz

j. Two Mic Pods

viii. Rally Speaker

a. High performance 3” (76mm) driver with rare-earth magnet

b. Mini XLR cable connects to Rally Display Hub for both signal and power

c. Speaker volume 95dB SPL @1W, 100dB SPL @7.5W, both +/-2dB at ½ meter

d. Sensitivity 95 +/- 2dB SPL at ½ meter

e. Distortion 200Hz-300Hz < 2.5%, 300Hz-10kHz < 1% @ 7.5W

f. Sampling rate 48 kHz

ix. Rally Table Hub

a. Single CAT6A cable connection to Rally Display Hub (16.4 ft cable included)

b. Active Speaker Detection: analyzes audio from up to 7 Mic Pods and 56 beams every 8 ms

c. 12 Pin connector for Rally Mic Pod

d. HDMI Type A passthrough to Display Hub (x2)

e. USB Type A, B, and C, RJ45, Power input

x. Rally Display Hub

a. HDMI Type A: (x2) (connects to displays)

b. USB C (connects to Rally Camera)

c. USB Type B (connects to meeting room computer)

d. RJ45: connects to Table Hub

e. Mini XLR: x2

f. Powers one or two Rally Speakers

g. Power input

xi. Remote Control

a. RF remote control (line of sight not required)

b. CR2032 batteries included

xii. Cables/Power

a. Camera to Display Hub (6.5 ft USB 3.1 Type C to USB Type C 3.1)

b. Conference Room Computer to Display or Table Hub (6.5 ft USB 3.1 Type A to USB Type B

c. Display Hub to Table Hub (16.4 ft CAT6A Ethernet cable)

d. Display Hub to Speaker (x2) (9.6 ft Mini XLR)

e. Conference Room Computer to Displays (x2) (6.5 ft HDMI A)

f. Mic Pod (9.6 ft: Hardwired with 12 pin connector)

g. Power Outlets to Power Supplies (x2): (4.9 ft, 3.2 ft)

h. Power Supplies to Table Hub/Display (x2): (4.9 ft)

4 – Logitech Rally – Video Conferencing Mounting Kit for Rally, Rally Plus or equivalent (per unit)

i. Speaker Bracket (x2)

ii. Camera Bracket

iii. Table Hub Bracket

iv. Display Hub Bracket

v. Cable Retainer (x2)

vi. Fasteners Documentation

4 – The Beast Heavy Duty TV Wall Mounts or equivalent (per unit)

i. 275 lbs weight capacity

ii. TV sizes: 60” – 110”

iii. Tilt: 10 degree down/5 degree up

iv. Extension: min 4.3” to max. 38.6”

v. VESA Compatibility: 600 x 400 mm, 400 x 400 mm

vi. Drilling template with manual

New equipment to be delivered per site:

• Clinton:

o Dell 86 4K P8624QT: (1) o Dell 65 4K P6524QT: (2) o Optiplex Micro Form Factor: (3) o Logitech MK955: (3) o Logitech Rally Plus + Mounts: (3) o Beast TV Wall Mounts: (3)

• El Reno:

o Dell 86 4K P8624QT: (1) o Optiplex Micro Form Factor (1) o Logitech MK955: (1) o Logitech Rally Plus + Mounts: (1) o Beast TV Wall Mounts: (1)

3. PERIOD OF PERFORMANCE

Equipment should be delivered within 30 days from the contract award date.

4. LEVEL OF EFFORT

4.1. Contractor shall provide onsite installation at Clinton and El Reno.

4.2. Contractor shall provide onsite configuration of the conference room technology solution at Clinton and El Reno.

4.3. Training: Contractor shall provide training on basic use of the conference room technology solution.

5. SPECIAL REQUIREMENTS

5.1. The supervising official will determine if the contractor will be subject to PIV credentialing requirements for physical and logical access, in line with the below requirements.

5.1.1. Long-term contractors are defined as working in excess of four months (or 120 days, consecutively) for the purpose of background investigations. All long-term contractors must have, at minimum, a favorably adjudicated Tier 1 background investigation. Some positions may require a higher-tiered investigation, in accordance with the OMB M-05-24 Sections, 7.F “Applying guidance to temporary employees and contractors.”

5.1.2. Short-term contractors are defined as working for less than six months or 1040 hours in a one-year period of service for the purpose of HSPD-12, in accordance with 5 CFR Part 316. Short-term contractors are not issued a PIV card, except when required for routine facility or network access.

Short-term contractors are subject to an investigation conducted in accordance with the risk/sensitivity of the position.

5.1.3. Temporary hires and volunteers are defined as working for 120 days or less. The supervising official will determine whether a temporary hire working 121 days or more will be subject to PIV credentialing requirements based on the need for network and facility access. Temporary hires are subject to all personnel security requirements.

5.1.4. If onsite service employee does not require 5.1.1 through 5.1.3, then a visitors pass must be requested upon arrival with either the front desk or facilities and worn at all times while on the premises.In accordance with HHSAR 304.1300(b) non-routine contractor employees shall comply with OPDIV DHHS/SE Region – Human Resources, Security Clearance Guidance – Visitors (3/29/12) policy for contract performance period. Contractor employees shall be required to obtain a visitor’s pass upon arrival for services from front desk staff and shall be escorted while in the building by a Clinton Service Unit official.

5.2. The Clinton Service Unit is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use shall be tolerated during service.

5.3. Security Requirements: Contractor personnel shall be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Clinton Service unit official, presenting valid identification, smoking restriction and any safety procedures.

5.4. No equipment that contains sensitive government information shall be removed from the premises without consulting with CSU Information Technology personnel.

5.5. The contractor shall not disclose or cause to disseminate any information concerning operations of the

Clinton Service Unit. Such action(s) could result in violation of the contract and possible legal actions.

5.5.1. All inquiries, comments, or complaints arising from any matter observed, experienced or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor shall coordinate the delivery, installation and training date with the designated government employee. The government shall provide the contractor access and building access for this sole purpose. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.1.1. Location information as the following:

6.1.1.1. Clinton Indian Health Center: 10321 N. 2274 Rd, Clinton, OK 73601 – Dock Access

6.1.1.2. El Reno Indian Health Center: 1801 Parkview Dr, El Reno, OK 73036 – No dock, would require lift gate for shipments.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies, delivery, and/or maintenance.

The POC shall be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

6.3. Personnel Qualifications:

Contractor shall be authorized to provide installation, configuration, and end user training for the conference room technology solution.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1. The Government shall supply network connectivity, power, and computer imaging as needed. The Government shall also provide access to the facility and escort as needed within business hours.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1. The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

10.1. Correct conference room technology equipment provided Yes No

10.2. Install and configure the conference room technology solution Yes No

10.3. Training on basic use of the conference room technology solution completed Yes No

Department Supervisor Signature: ________________________

Administrative Officer Signature: _________________________