IRS Employee Assistance and Work-life Referral Service Program
Closed Pre-Solicitation Posted
- Solicitation number
- 5000166165-R1
- Agency
- Internal Revenue Service Department of the Treasury
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 62419 Other Individual and Family Services
- Place of performance
- United States
- Points of contact
-
- James Eckhardt james.e.eckhardt@irs.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The Internal Revenue Service (IRS) is seeking small business contractors to provide an integrated Employee Assistance and Work-Life Referral Service Program for all IRS employees and their immediate family members. The services will be provided on a nationwide basis, including outlying areas, with no cost to employees. The contract will be a firm-fixed-price and labor-hours type, with a one-year base period and four one-year option periods. The applicable NAICS code is 624190 (Other Individual and Family Services), with a small business size standard of $16 million. Interested vendors must submit a response form and a one-page capability statement by July 22, 2024. The evaluation will use a best value trade-off methodology, with technical factors significantly more important than price.
This procurement is unrestricted and does not have a set-aside designation. The current IRS population is approximately 85,227 employees, expected to grow to over 90,000 by the end of 2024. The total contract value is not specified, but the services are required for the base period and up to four one-year option periods, with an additional six-month option to extend.
Notice text
2 versions
Update #2 · Latest ·
INTENT OF NOTICE
This is a follow up to previously posted sources sought. This notice is to gather more comments for the PWS via a Request for Information and also continue to the search for potential sources that can meet the government’s requirement.
This is a Sources Sought Notice (SSN) and Request for Information (RFI) and is for informational purposes only. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS, OR BIDS. Per Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses do not affect a potential offeror's ability to respond to any future synopsis/solicitation. The Government will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding to this notice. This notice is a market survey being conducted to determine whether there are adequate Small Business contractors for the following proposed procurement, as well as collect any comments relating to the Performance Work Statement.
DESCRIPTION OF SERVICES
This requirement is for the integrated Employee Assistance and Work-life Referral Service Program for Internal Revenue employees. The EAP helps employees experiencing problems that may affect job performance and quality of life. This requirement calls for all IRS employees and their immediate family members to receive an integrated Employee Assistance and Work-life Referral Service (WLRS) Program. “Immediate Family Members” is defined as members of the immediate household who are dependents, which may include children, elderly parents, and/or spouses/partners who share financial and family caretaking responsibilities.
The Contractor, subcontractors, consultants, and their respective employees shall comply at all times with applicable provisions of federal, state, and local law, including the Health Insurance Portability and Accountability Act (HIPAA). Services are provided to all IRS employees and their immediate family members regardless of their function or geographic post of duty, including those in outlying areas. There is no cost to employees and eligible family members for EAP and Work-life services. The current population of the IRS is 85,227 and expected to be more than 90,000 by the end of calendar year 2024.
See attached Performance Work Statement for more information.
TYPE OF CONTRACT
The work under this contract is firm fixed price and labor hours contract.
LOCATION OF SERVICES
Most be able to provide services to all IRS locations throughout the United States and its outlying areas.
ANTICIPATED CONTRACT SERVICE PERIODS
Base Ordering Period January 1, 2025 to December 31, 2025
Option Period 1 January 1, 2026 to December 31, 2026
Option Period 2 January 1, 2027 to December 31, 2027
Option Period 3 January 1, 2028 to December 31, 2028
Option Period 4 January 1, 2029 to December 31, 2029
Option to Extend Services (FAR 52.217-8) January 1, 2030 to June 30, 2030
SIZE STANDARD
The applicable NAICS code is 624190, Other Individual and Family Services, and the small business size standard is $16 million.
SELECTION/AWARD PROCEDURES
The award will be made utilizing a best value trade off methodology. The objective of the selection method is to select the proposals that represent the best value to the Government. The award will be made to the responsible Offeror whose proposal/quote conforms to the solicitation and offers the best value to the Government, considering the price and non-price factors. For this procurement, it is anticipated that the technical factors when combined will be significantly more important than price.
RESPONSE INFORMATION
Interested vendors shall complete the attached form no later than 12:00 PM on July 11, 2024 and return it to james.e.eckhardt@irs.gov along with a 1 page capability statement.
If the vendor has any comment as it pertains so the PWS they shall use and complete the attached excel file title “Request for Information Comments”. Please specify the page #, the section and the reference/language you are making comment to ensure the government may evaluate properly.
Responses to this Sources Sought announcement will be used by the Government to make appropriate acquisition decisions. All interested Small Business contractors are encouraged to submit responses.
Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response. After review of the information received, a solicitation may be published on www.Sam.Gov. A determination by the Government to proceed with the acquisition as a set-aside is within the sole discretion of the Contracting Officer.
Update #1 ·
INTENT OF NOTICE
This is a follow up to previously posted sources sought. This notice is to gather more comments for the PWS via a Request for Information and also continue to the search for potential sources that can meet the government’s requirement.
This is a Sources Sought Notice (SSN) and Request for Information (RFI) and is for informational purposes only. THIS IS NOT A REQUEST FOR PROPOSALS, QUOTATIONS, OR BIDS. Per Federal Acquisition Regulation (FAR) 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responses do not affect a potential offeror's ability to respond to any future synopsis/solicitation. The Government will not provide reimbursement for any information that may be submitted in response to this notice. Respondents are solely responsible for all expenses associated with responding to this notice. This notice is a market survey being conducted to determine whether there are adequate Small Business contractors for the following proposed procurement, as well as collect any comments relating to the Performance Work Statement.
DESCRIPTION OF SERVICES
This requirement is for the integrated Employee Assistance and Work-life Referral Service Program for Internal Revenue employees. The EAP helps employees experiencing problems that may affect job performance and quality of life. This requirement calls for all IRS employees and their immediate family members to receive an integrated Employee Assistance and Work-life Referral Service (WLRS) Program. “Immediate Family Members” is defined as members of the immediate household who are dependents, which may include children, elderly parents, and/or spouses/partners who share financial and family caretaking responsibilities.
The Contractor, subcontractors, consultants, and their respective employees shall comply at all times with applicable provisions of federal, state, and local law, including the Health Insurance Portability and Accountability Act (HIPAA). Services are provided to all IRS employees and their immediate family members regardless of their function or geographic post of duty, including those in outlying areas. There is no cost to employees and eligible family members for EAP and Work-life services. The current population of the IRS is 85,227 and expected to be more than 90,000 by the end of calendar year 2024.
See attached Performance Work Statement for more information.
TYPE OF CONTRACT
The work under this contract is firm fixed price and labor hours contract.
LOCATION OF SERVICES
Most be able to provide services to all IRS locations throughout the United States and its outlying areas.
ANTICIPATED CONTRACT SERVICE PERIODS
Base Ordering Period January 1, 2025 to December 31, 2025
Option Period 1 January 1, 2026 to December 31, 2026
Option Period 2 January 1, 2027 to December 31, 2027
Option Period 3 January 1, 2028 to December 31, 2028
Option Period 4 January 1, 2029 to December 31, 2029
Option to Extend Services (FAR 52.217-8) January 1, 2030 to June 30, 2030
SIZE STANDARD
The applicable NAICS code is 624190, Other Individual and Family Services, and the small business size standard is $16 million.
SELECTION/AWARD PROCEDURES
The award will be made utilizing a best value trade off methodology. The objective of the selection method is to select the proposals that represent the best value to the Government. The award will be made to the responsible Offeror whose proposal/quote conforms to the solicitation and offers the best value to the Government, considering the price and non-price factors. For this procurement, it is anticipated that the technical factors when combined will be significantly more important than price.
RESPONSE INFORMATION
Interested vendors shall complete the attached form no later than 12:00 PM on July 22, 2024 and return it to james.e.eckhardt@irs.gov along with a 1 page capability statement.
If the vendor has any comment as it pertains so the PWS they shall use and complete the attached excel file title “Request for Information Comments”. Please specify the page #, the section and the reference/language you are making comment to ensure the government may evaluate properly.
Responses to this Sources Sought announcement will be used by the Government to make appropriate acquisition decisions. All interested Small Business contractors are encouraged to submit responses.
Respondents are advised that the Government is under no obligation to provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response. After review of the information received, a solicitation may be published on www.Sam.Gov. A determination by the Government to proceed with the acquisition as a set-aside is within the sole discretion of the Contracting Officer.
Attachments
| File | Type | Posted |
|---|---|---|
| Performance Work Statement_Draft_2024 05 15.pdf | ||
| Request for Information Comment Log.xlsx | XLSX spreadsheet | |
| Source Sought Response Form.pdf |
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