Irrigation services- Great Lakes National Cemetery

Schedule of Supplies or Services and Prices/Costs
CLIN listing for Irrigation System Maintenance & Repair FY 2019-2023
Great Lakes National Cemetery
Base Period: Date of award through
CLIN
Description
Est. Qty
Unit
Unit Price
Total Price
0001
Spring Start-up
1
Yr
0002
Inspection & Reporting
6
Mo
0003
System Maintenance
6
Mo
0004
System Winterization (N/A for Base year)
1
Yr
0005
Repairs to Broken Irrigation PVC Branchline Pipes
24
EA
0006
Repairs to Broken Irrigation Underground Wiring
12
EA
0007
Repairs to Valves
24
EA
0008
Replace broken sprinkler heads
200
EA
Total Contract Price Base Year:$
Option Year One
CLIN
Description
Est. Qty
Unit
Unit Price
Total Price
1001
Spring Start-up
1
Yr
1002
Inspection & Reporting
6
Mo
1003
System Maintenance
6
Mo
1004
System Winterization (N/A for Base year)
1
Yr
1005
Repairs to Broken Irrigation PVC Branchline Pipes
24
EA
1006
Repairs to Broken Irrigation Underground Wiring
12
EA
1007
Repairs to Valves
24
EA
1008
Replace broken sprinkler heads
200
EA
Total Contract Price Option Year 1:$
Option Year Two:
CLIN
Description
Est. Qty
Unit
Unit Price
Total Price
2001
Spring Start-up
1
Yr
2002
Inspection & Reporting
6
Mo
2003
System Maintenance
6
Mo
2004
System Winterization (N/A for Base year)
1
Yr
2005
Repairs to Broken Irrigation PVC Branchline Pipes
24
EA
2006
Repairs to Broken Irrigation Underground Wiring
12
EA
2007
Repairs to Valves
24
EA
2008
Replace broken sprinkler heads
200
EA
Total Contract Price
Option Year 2:$
Option Year Three:
CLIN
Description
Est. Qty
Unit
Unit Price
Total Price
3001
Spring Start-up
1
Yr
3002
Inspection & Reporting
6
Mo
3003
System Maintenance
6
Mo
3004
System Winterization (N/A for Base year)
1
Yr
3005
Repairs to Broken Irrigation PVC Branchline Pipes
24
EA
3006
Repairs to Broken Irrigation Underground Wiring
12
EA
3007
Repairs to Valves
24
EA
3008
Replace broken sprinkler heads
200
EA
Total Contract Price Option Year 3:$
Option year Four
CLIN
Description
Est. Qty
Unit
Unit Price
Total Price
4001
Spring Start-up
1
Yr
4002
Inspection & Reporting
6
Mo
4003
System Maintenance
6
Mo
4004
System Winterization (N/A for Base year)
1
Yr
4005
Repairs to Broken Irrigation PVC Branchline Pipes
24
EA
4006
Repairs to Broken Irrigation Underground Wiring
12
EA
4007
Repairs to Valves
24
EA
4008
Replace broken sprinkler heads
200
EA
Total Contract Price Option Year 4:$
Total Aggregate Contract Price:
(Base and All Options) $
Statement of Work
Underground Sprinkler Systems System Inspection and Maintenance
GENERAL
Work consists of monthly inspection, reporting and minor maintenance of the irrigation system located at the Great Lakes National Cemetery, 4200 Belford Rd. Holly, MI. 48442, hereafter referred to as GLNC, Cemetery, VA, or Government. The irrigation system is comprised of Six Satellites and serves 75 acres of lawn and burial areas. The water source for the system is Fagan Lake which is located in the center of the cemetery. The irrigation system is primarily supported by a main computer located in the cemetery maintenance area; however, it also includes six stand-alone satellite controllers located throughout the cemetery.
Consideration of and curtesy to cemetery visitors is imperative. The contractor may at times be required to suspend activities briefly for funeral services or in consideration of visitors. Planning maintenance times and locations with the COR will help minimize conflicts with funeral services.
SITE VISIT
All prospective offerors are encouraged to visit the Great Lakes National Cemetery for a tour of the grounds and to inspect the facility blueprints. The blueprints may only be viewed at the GLNC. Prospective contractors should contact John Shilling, Cemetery Foreman, at 248-328-0495 to schedule an appointment to review blueprints.
ADMINISTRATIVE REQUIREMENTS
The contractor shall comply with all requirements listed within this Description/Specification/Statement of Work . The contractor shall work in conjunction with the Contracting Officer s Technical Representative (COTR) at the Great Lakes National Cemetery, to ensure that proper documentation of all inspections and maintenance is submitted monthly. Prior to the first scheduled monthly inspection, the contractor shall be provided with an Inspection Checklist Form that they will use as a starting point when making their monthly inspection. The contractor shall utilize this checklist to certify (by their signature) the results of the inspection. Additionally, the contractor shall submit written records of any and all maintenance conducted as a result of their monthly inspection. The monthly report shall also contain any recommendations, potential problems or other issues the contractor has determined to be relevant.
SYSTEM COMPONENTS
The major components of the irrigation system include:
Watertronics electronic pump station model VTV-40/40/5ST
2 US Motors pumps, 40 horsepower
6 Toro Sentinel Field Satellite Controllers
Data Industrial IR series flow sensors
Sentinel Satellite systems uses Sentinel WMS (Water Management System) Ver. 3.0 software
2 Toro hand held remotes
2 TK 370G transceivers
Valves and Sprinklers as follows:
Approx. Qty.
Part #
Product Description
Valves
44
P220-26-08
Toro 2" P220 Series Electric Valve
82
P220-26-06
Toro 1-1/2" P220 Series Electric Valve
5
P220-26-04
Toro 1" P220 Series Electric Valve
60
P220-27-06
Toro 1-1/2" P220 Series Pressure Regulating Electric Valve
19
P220-27-04
Toro 1" P220 Series Pressure Regulating Electric Valve
Sprinklers
87
S2001
Toro 2001 Series Rotor, Adjustable Arc 30°-360°, Stainless Steel Riser, 1" Inlet
93
S2001F
Toro 2001 Series Rotor, Full Circle, Stainless Steel Riser, 1" Inlet
205
TR70P-02
Toro TR70P Series Rotor, Adjustable Arc 30°-360°, 5" Lawn Pop-up, 1" Inlet
57
S800HP
Toro Super 800 Series Rotor, 12" High Pop with Check Valve, 3/4" Inlet
1552
S800CK
Toro Super 800 Series Rotor, 5" Lawn Pop-up with Check Valve, 3/4" Inlet
164
Mini8-4P
Toro Mini 8 Series Rotor, 4" Lawn Pop-up, 1/2" Inlet
264
570Z-12P-PRX
Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off
247
570Z-4P-PRX
Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off
127
570Z-12P-PRX-COM
Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve
93
570Z-4P-PRX-COM
Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve
PERFORMANCE REQUIREMENTS
Description
The work specified herein shall be provided to facilitate the successful and ongoing operation of an automatically controlled underground landscape irrigation system, including system controllers and control devices, control valves, sprinkler heads and accessible field wiring.
Inspections and Maintenance
This contract will cover monthly diagnostic, troubleshooting, and repair service, which includes emergency callback service, monthly inspections and preventative maintenance of all above ground irrigation system components, controllers, control devices, and pump stations. The contractor shall be required to perform the following.
Underground Irrigation Systems with Stand-Alone Controllers.
Provide monthly examination of irrigation system by walking site and performing a thorough inspection of grounds and irrigation components using the Inspection Checklist Form .
During each inspection, prepare a list of all trouble spots and problem issues that are visibly identifiable. In addition, review system operation with COTR to determine and record additional issues experienced during daily operation that may not be readily observable. The contractor is required to prepare, sign and submit to the COTR, the monthly Inspection Checklist Form , maintenance records, and any reports detailing any recommendations, potential problems or other issues the contractor feels are relevant.
In accordance with inspection notes, physically inspect all field controllers, including visible wiring in controller cabinet. Adjust controller programs to reflect site specific requirement, seasonal changes, and cemetery staff needs.
Visibly inspect controller grounding grid for good mechanical connection.
Verify operation of all irrigation valves and spray devices by manually running each station on each controller.
When necessary, adjust spray devices to assure proper spray pattern and radius of water pattern.
When necessary, repair or replace broken or malfunctioning spray devices. Repair and replacement parts shall be furnished by the government.
If installed, verify that all flow sensors are operating properly. Recalibrate as required to meet manufacturer s recommendations.
If installed, verify that all system master valves are operating properly. Perform preventive maintenance service to valves to meet manufacturer s recommendations.
As required, clean all filtering devices on irrigation system, including but not limited to mainline filters, drip line filters, and spray head filter devices.
At least once annually, test all controller grounding for proper resistance according to equipment manufacturers recommendations. Provide written report detailing grounding resistance for each controller, highlighting deficient ground locations and notifying the COTR of required action.
Provide annual Spring Start-Up and Winterization service for the entire irrigation system.
Underground Irrigation Systems with Computer-based Central Control
Perform all system inspection and maintenance tasks as outlined in the previous section for Underground Irrigation Systems with Stand-Alone Controllers.
Check software event logs to verify system has been operating properly. Adjust program settings in the software and make required program modifications to respond to site issues or problems as necessary.
Verify communication is intact between Central Control computer and all field controller devices. Check program schedules for proper operation and adjust if necessary.
Verify system back-up function is programmed and working properly. Perform system back-up, provide back-up storage device to site manager for safe storage in remote locations.
Verify all field controllers have back-up programs, adjust programs as necessary to allow for changing site conditions, seasonal changes, and cemetery staff needs.
Verify that system Weather Station is operating properly. Perform preventive maintenance service to Weather Station to meet manufacturer s recommendations.
Work not included under this agreement
Maintenance service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the contractor is responsible.
5.4 Materials to be provided by the Great Lakes National Cemetery:
All valves will be purchased by the Cemetery and made available for use upon request to the COTR.
All replacement sprinkler heads will be provided by GLNC upon request to the COTR.
All system manuals will be made available to the vendor for reference. Manuals must remain on site.
5.5 Materials to be provided by the vendor:
Vendor will provide all replacement PVC pipe as well as all couplings and wiring needed to complete repairs. It is anticipated that these items will be of minimal cost.
. Awarded Vendors: MARC DUTTON IRRIGATION INC;4720 HATCHERY RD LOWR LOWR;WATERFORD;MI;48329. Contract Award Dollar Amount: $0.00. Contract Award Date: 2019-09-27.