36C78619D0179-000.docx

FedBizOpps Award Notice

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GENERAL INFORMATION

* = Required Field FedBizOpps Award Notice Rev. March 2010 S Irrigation services- Great Lakes National Cemetery 22172 36C78619Q0493 N 561730 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 36C78619D0179 $0.00 All

MARC DUTTON IRRIGATION INC

094556974

4720 HATCHERY RD LOWR LOWR

WATERFORD

MI

48329 www.va.gov Department of Veterans Affairs

Statement of Work

Underground Sprinkler Systems – System Inspection and Maintenance

1. GENERAL

Work consists of monthly inspection, reporting and minor maintenance of the irrigation system located at the Great Lakes National Cemetery, 4200 Belford Rd. Holly, MI. 48442, hereafter referred to as GLNC, Cemetery, VA, or Government. The irrigation system is comprised of Six Satellites and serves 75 acres of lawn and burial areas. The water source for the system is Fagan Lake which is located in the center of the cemetery. The irrigation system is primarily supported by a main computer located in the cemetery maintenance area; however, it also includes six stand-alone satellite controllers located throughout the cemetery.

Consideration of and curtesy to cemetery visitors is imperative. The contractor may at times be required to suspend activities briefly for funeral services or in consideration of visitors. Planning maintenance times and locations with the COR will help minimize conflicts with funeral services.

2. SITE VISIT

All prospective offerors are encouraged to visit the Great Lakes National Cemetery for a tour of the grounds and to inspect the facility blueprints. The blueprints may only be viewed at the GLNC. Prospective contractors should contact John Shilling, Cemetery Foreman, at 248-328-0495 to schedule an appointment to review blueprints.

3. ADMINISTRATIVE REQUIREMENTS

The contractor shall comply with all requirements listed within this “Description/Specification/Statement of Work”. The contractor shall work in conjunction with the Contracting Officer’s Technical Representative (COTR) at the Great Lakes National Cemetery, to ensure that proper documentation of all inspections and maintenance is submitted monthly. Prior to the first scheduled monthly inspection, the contractor shall be provided with an “Inspection Checklist Form” that they will use as a starting point when making their monthly inspection. The contractor shall utilize this checklist to certify (by their signature) the results of the inspection. Additionally, the contractor shall submit written records of any and all maintenance conducted as a result of their monthly inspection. The monthly report shall also contain any recommendations, potential problems or other issues the contractor has determined to be relevant.

4. SYSTEM COMPONENTS

The major components of the irrigation system include:

Watertronics electronic pump station model VTV-40/40/5ST

2 US Motors pumps, 40 horsepower

6 Toro Sentinel Field Satellite Controllers

Data Industrial IR series flow sensors

Sentinel Satellite systems uses Sentinel WMS (Water Management System) Ver. 3.0 software

2 Toro hand held remotes

2 TK 370G transceivers

Valves and Sprinklers as follows:

Approx. Qty.

Part #

Product Description

Valves

P220-26-08

Toro 2" P220 Series Electric Valve

P220-26-06

Toro 1-1/2" P220 Series Electric Valve

P220-26-04

Toro 1" P220 Series Electric Valve

P220-27-06

Toro 1-1/2" P220 Series Pressure Regulating Electric Valve

P220-27-04

Toro 1" P220 Series Pressure Regulating Electric Valve

Sprinklers

S2001

Toro 2001 Series Rotor, Adjustable Arc 30°-360°, Stainless Steel Riser, 1" Inlet

S2001F

Toro 2001 Series Rotor, Full Circle, Stainless Steel Riser, 1" Inlet

TR70P-02

Toro TR70P Series Rotor, Adjustable Arc 30°-360°, 5" Lawn Pop-up, 1" Inlet

S800HP

Toro Super 800 Series Rotor, 12" High Pop with Check Valve, 3/4" Inlet

S800CK

Toro Super 800 Series Rotor, 5" Lawn Pop-up with Check Valve, 3/4" Inlet

Mini8-4P

Toro Mini 8 Series Rotor, 4" Lawn Pop-up, 1/2" Inlet

570Z-12P-PRX

Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off

570Z-4P-PRX

Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off

570Z-12P-PRX-COM

Toro 570PRX Series Spray Head, 12" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve

570Z-4P-PRX-COM

Toro 570PRX Series Spray Head, 4" Pop-up, Pressure Regulating, X-Flow Shut-off, Check Valve

5. PERFORMANCE REQUIREMENTS

5.1 Description

The work specified herein shall be provided to facilitate the successful and ongoing operation of an automatically controlled underground landscape irrigation system, including system controllers and control devices, control valves, sprinkler heads and accessible field wiring.

5.2 Inspections and Maintenance

A. This contract will cover monthly diagnostic, troubleshooting, and repair service, which includes emergency callback service, monthly inspections and preventative maintenance of all above ground irrigation system components, controllers, control devices, and pump stations. The contractor shall be required to perform the following.

1. Underground Irrigation Systems with Stand-Alone Controllers.

a. Provide monthly examination of irrigation system by walking site and performing a thorough inspection of grounds and irrigation components using the “Inspection Checklist Form”.

b. During each inspection, prepare a list of all trouble spots and problem issues that are visibly identifiable. In addition, review system operation with COTR to determine and record additional issues experienced during daily operation that may not be readily observable. The contractor is required to prepare, sign and submit to the COTR, the monthly “Inspection Checklist Form”, maintenance records, and any reports detailing any recommendations, potential problems or other issues the contractor feels are relevant.

c. In accordance with inspection notes, physically inspect all field controllers, including visible wiring in controller cabinet. Adjust controller programs to reflect site specific requirement, seasonal changes, and cemetery staff needs.

d. Visibly inspect controller grounding grid for good mechanical connection.

e. Verify operation of all irrigation valves and spray devices by manually running each station on each controller.

f. When necessary, adjust spray devices to assure proper spray pattern and radius of water pattern.

g. When necessary, repair or replace broken or malfunctioning spray devices. Repair and replacement parts shall be furnished by the government.

h. If installed, verify that all flow sensors are operating properly. Recalibrate as required to meet manufacturer’s recommendations.

i. If installed, verify that all system master valves are operating properly. Perform preventive maintenance service to valves to meet manufacturer’s recommendations.

j. As required, clean all filtering devices on irrigation system, including but not limited to mainline filters, drip line filters, and spray head filter devices.

k. At least once annually, test all controller grounding for proper resistance according to equipment manufacturers recommendations. Provide written report detailing grounding resistance for each controller, highlighting deficient ground locations and notifying the COTR of required action.

l. Provide annual Spring Start-Up and Winterization service for the entire irrigation system.

2. Underground Irrigation Systems with Computer-based Central Control

a. Perform all system inspection and maintenance tasks as outlined in the previous section for Underground Irrigation Systems with Stand-Alone Controllers.

b. Check software event logs to verify system has been operating properly. Adjust program settings in the software and make required program modifications to respond to site issues or problems as necessary.

c. Verify communication is intact between Central Control computer and all field controller devices. Check program schedules for proper operation and adjust if necessary.

d. Verify system back-up function is programmed and working properly. Perform system back-up, provide back-up storage device to site manager for safe storage in remote locations.

e. Verify all field controllers have back-up programs, adjust programs as necessary to allow for changing site conditions, seasonal changes, and cemetery staff needs.

f. Verify that system Weather Station is operating properly. Perform preventive maintenance service to Weather Station to meet manufacturer’s recommendations.

5.3 Work not included under this agreement

Maintenance service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the contractor is responsible.

5.4 Materials to be provided by the Great Lakes National Cemetery:

· All valves will be purchased by the Cemetery and made available for use upon request to the COTR.

· All replacement sprinkler heads will be provided by GLNC upon request to the COTR.

· All system manuals will be made available to the vendor for reference. Manuals must remain on site.

5.5 Materials to be provided by the vendor:

Vendor will provide all replacement PVC pipe as well as all couplings and wiring needed to complete repairs. It is anticipated that these items will be of minimal cost.

See attached document: BNJ- Sole Source Justification.

End of Document