Intramural and Varsity Sports Officials - Sheppard AFB
Closed Solicitation Posted
- Solicitation number
- FA302026R0001
- Agency
-
Air Education and Training Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 711219 Other Spectator Sports
- PSC
- G003 Social- Recreational
- Place of performance
- Sheppard AFB, Texas 76311, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Education and Training Command's 82d Contracting Squadron at Sheppard AFB, Texas is seeking qualified sports officiating services for intramural and varsity athletics serving active duty military personnel, dependents over 18, DoD employees, retired personnel, and contract employees. The contractor must provide certified officials for basketball, volleyball, softball, soccer, and flag football, along with all necessary personnel, equipment, and supplies to deliver comprehensive recreational sports officiating services. Officials must possess current state or national sport certification, arrive 15 minutes before games, maintain professional conduct, wear appropriate uniforms, and comply with base security requirements and NCAA/USSSA/ASA rules. The government will evaluate proposals based on technical capability, price, delivery terms, and past performance to award to the responsible vendor offering the best value. The solicitation was issued on September 12, 2025, with quotes due by September 22, 2025 at 10:00 AM CST, and Amendment 1 was posted on September 17, 2025, including answers to questions and an updated sports schedule.
This procurement is designated as a total small business set-aside under NAICS code 711219 with a size standard of $16.5 million, structured as a Firm Fixed Price Indefinite Delivery Indefinite Quantity contract spanning five fiscal years from October 1, 2025 through September 30, 2030. No incumbent contractor information is provided in the solicitation documents. The FY 2026 sports schedule indicates five seasonal sports programs: Basketball (January-February), Soccer (March), Volleyball (April-May), Softball (June-July), and Flag Football (October-November), with game counts ranging from 28 to over 100 per season depending on team participation levels. All services will be performed at various sports facilities and fields at Sheppard Air Force Base in Texas. The government has noted that funds are not currently available for this effort, and no award will be made until funding is secured, with the government reserving the right to cancel the solicitation at any time without reimbursing offeror costs.
Notice text
2 versions
Update #2 · Latest ·
**** Amendment 1 ****
The Purpose of Amendment 1 is to post the answers to the questions received, as well as to post an updated Pricing Exhibit (Attachment 3), as well as to add a projected FY26 Sports Schedule (Attachment 5).
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. No paper copies of the solicitation will be issued. This announcement constitutes the only solicitation; excluding modifications. This solicitation is a Request for Quotes (RFQ) to provide Varsity and Intramural Sports Officiating Services at Sheppard AFB, Texas. Working with Active Duty Military and their dependents (dependents need to be 18 years old); DoD, all NAF Employees, and retired personnel, and contract employees. The Contractor shall provide all necessary personnel, equipment, tools, supplies, materials, and other items in the performance of Recreational Sports Officiating Services at Sheppard Air Force Base, Texas. All personnel shall be qualified in their area of performance to comply with this Performance Work Statement (PWS) and Industry Standards for officiating service. See attached PWS for a detailed description of the services sought in this solicitation. The 82d Contracting Squadron of Sheppard AFB, Texas anticipates awarding a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.
Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The applicable NAICS code is 711219, and the small business size standard is $16.5 million. This requirement is a total set aside for small business concerns.
The solicitation number is FA302026R0001 and is issued as a Request for Quotation (RFQ). See attached “Combo RFQ” for the RFQ format. All documents including the solicitation and all amendments to the solicitation are obtainable via this notice. Contractors are strongly cautioned to check this notice periodically for amendments.
The solicitation will close at 10:00AM CST on 22 September 2025. All solicitations must be submitted via email to the Primary and Alternate contacts listed below.
All questions must be submitted by 4:00 PM CST on 16 September 2025 All questions MUST be submitted in writing to the Primary and Alternate contacts listed below as well.
*** Please provide quote on the attached Pricing Exhibit (Attachment 3). Please complete all tabs on the spreadsheet. ***
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. No paper copies of the solicitation will be issued. This announcement constitutes the only solicitation; excluding modifications. This solicitation is a Request for Quotes (RFQ) to provide Varsity and Intramural Sports Officiating Services at Sheppard AFB, Texas. Working with Active Duty Military and their dependents (dependents need to be 18 years old); DoD, all NAF Employees, and retired personnel, and contract employees. The Contractor shall provide all necessary personnel, equipment, tools, supplies, materials, and other items in the performance of Recreational Sports Officiating Services at Sheppard Air Force Base, Texas. All personnel shall be qualified in their area of performance to comply with this Performance Work Statement (PWS) and Industry Standards for officiating service. See attached PWS for a detailed description of the services sought in this solicitation. The 82d Contracting Squadron of Sheppard AFB, Texas anticipates awarding a Firm Fixed Price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) contract.
Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
The applicable NAICS code is 711219, and the small business size standard is $16.5 million. This requirement is a total set aside for small business concerns.
The solicitation number is FA302026R0001 and is issued as a Request for Quotation (RFQ). See attached “Combo RFQ” for the RFQ format. All documents including the solicitation and all amendments to the solicitation are obtainable via this notice. Contractors are strongly cautioned to check this notice periodically for amendments.
The solicitation will close at 10:00AM CST on 22 September 2025. All solicitations must be submitted via email to the Primary and Alternate contacts listed below.
All questions must be submitted by 4:00 PM CST on 16 September 2025 All questions MUST be submitted in writing to the Primary and Alternate contacts listed below as well.
*** Please provide quote on the attached Pricing Exhibit (Attachment 3). Please complete all tabs on the spreadsheet. ***
Files
| File | Type | Posted |
|---|---|---|
| Attachment 5 - FY 2026 Sports Schedule.pdf | ||
| Attachment 6 - Questions and Answers.pdf | ||
| Attachment 6 - Questions and Answers.docx | DOCX document | |
| Attachment 5 - FY 2026 Sports Schedule.docx | DOCX document | |
| Attachment 3 - Pricing Exhibit.xlsx | XLSX spreadsheet | |
| Attachment 3 - Pricing Exhibit.xlsx | XLSX spreadsheet | |
| Attachment 1 - Performance Work Statement.pdf | ||
| Combo.pdf | ||
| Attachment 2 - Provisions and Clauses.pdf | ||
| Attachment 3 - Pricing Exhibit.xlsx | XLSX spreadsheet | |
| Attachment 4 - Wage Determination 2015-5263.pdf |
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