Attachment 1 - Performance Work Statement.pdf

82d Force Support Squadron

SAFB INTRAMURAL/VARSITY SPORTS OFFICIATING SERVICES

Performance Work Statement (PWS)

July 2025

DESCRIPTION OF SERVICES AND GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. Working with Active-Duty Military and their dependents (dependents must be 18 years old); DoD, all NAF Employees, and retired personnel, and contract employees. The Contractor shall provide all necessary personnel, equipment, tools, supplies, materials, and other items in the performance of Recreational Sports Officiating Services at Sheppard Air Force Base, Texas. All personnel shall be qualified in their area of performance to comply with this Statement of Work and Industry Standards for officiating service.

1.1 SPORTS OFFICIATING. The Contractor shall conduct these activities following the National Standards for Intramural/Varsity Sports located in Department of Air Force Instruction 34-114. The Contractor shall provide officials for each scheduled game, meet and/or event as follows:

1.1.1 Basketball: 2 referees per game with scoreboard controller and book- keeper

1.1.2 Soccer: 1 referee per game.

1.1.3 Flag Football: 3 referees per game.

1.1.4 Volleyball: 2 referees per game with scoreboard controller and book- keeper

1.1.5 Softball: 2 referees per game with scoreboard controller and book- keeper

1.1.6 Varsity Basketball: 3 referees per game with scoreboard controller and book- keeper

1.1.7 Joint Operations/partnerships with local university: will follow guidelines listed above for specific sport

1.1.8 Contractor officials shall be a direct representative of the athletic activity and are authorized and required to enforce all pertinent rules and by-laws established with no deviations for each sport they are officiating. The governing rules are:

1.1.8.1 Sheppard AFB by-laws for each sport.

1.1.8.2 NCAA/USSSA/ASA.

1.1.8.3 Contractor officials cannot participate as players or coaches in the sport in which they officiate. In addition, the official must not be closely related to any participant or be assigned to the same organization of the game in which he/she is officiating.

1.1.8.4 The Contractor is responsible for proper conduct and control of the game, to including spectators. A plan for spectator emergencies/disturbances will be developed/pre-approved through the Sheppard AFB Sports Director.

1.1.8.5 The Contractor shall be responsible to ensure the date, time, and location of each event is correct. The Contractor schedules officials for all events requiring officiating. Scheduling notifications will be no less than 48-hours in advance during regular season and no less than 24-hours during playoffs. Contractor will only be paid for scheduled games with the exception of 1.1.8.8

1.1.8.6 The officials shall be at the proper location of the scheduled event 15 minutes before game time. The Contractor will make a reasonable attempt to contact the appropriate organization SAFB sports director if the playing fields are not ready prior to game time. A 10-minute grace period will be allowed before calling the game for no show.

1.1.8.7 Officials are required to wear the sport specific referee uniform and have the proper equipment for officiating games.

1.1.8.8 When notified of a rain out or postponed game and a 3-hour window of cancellation prior to game time is given, the Contractor will not be paid for the game. The Contractor will be paid for only the first scheduled game if notified later than 3 hours prior to start of the games.

1.1.8.9 Sports Officials shall immediately call 911 in the event of an emergency requiring medical assistance. Any injury sustained by a player or official will be brought to the attention of the SAFB Sports Director or Fitness & Programs Manager before 0800 hours the next duty day.

1.1.8.10 The SAFB Sports Director will provide by-laws two (2) weeks prior to the start of each sport season. Initial game schedules will be provided the week prior to the start of each sport season.

1.1.8.11 Incidents leading to player or coach ejection, protest of the game, or other problems will be entered into the official scorebook, signed by both officials, and reported, in writing, to the SAFB Sports Director before 0800 hours the next duty day.

1.1.8.12 The Contractor may be required to meet with the SAFB Sports

Director upon agreement by both parties for customer complaints the following workday by 1200 hours.

1.1.8.13 Contractor will report all safety hazards to the SAFB Sports Director. The

Contractor will report all damage to government property to the contracting officer and SAFB Sports Director within one hour of the damage occurring.

1.1.8.14 The Contractor shall immediately stop game once lightning warning is issued. The officials may resume play once lightning is out of the area (Giant Voice System confirms). Officials will make sure that all players are wearing proper personal protective clothing and equipment prior to the start of the game.

1.1.8.15 The contractor will ensure all teams leave court/fields area immediately after play before the next two teams arrive for the next games to be played.

1.1.8.16 The contractor will ensure players follow sanitation protocols at the end of each game, such as wiping down equipment and properly disposing of used equipment.

1.2 SPECIAL REQUIREMENTS.

1.2.1 All officials will possess current certification for the sport they officiate from either a state or national certification association.

1.2.2 All officials shall comply with all applicable federal, state, and local regulations including, but not limited to, Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA) standards, and Sheppard Air Force Base Fire Protection Program, SAFBI 32-2001. Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor.

1.3 GOVERNMENT REMEDIES. The Contracting Officer shall follow the requirements of FAR 52.212-4, contract terms and conditions for commercial items, for Contractor’s failure to correct nonconforming services.

1.4 HOURS OF OPERATION. Contractor personnel shall be required to work on weekdays and weekends.

1.5 PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT

COMMANDER.

1.5.1 All basic services to be performed under this contract have been determined to be non-essential for performance during crisis and according to Department of Defense Instruction 3020.37, it is determined that the Contractor will not be required to perform during crisis. The Contracting Officer or the designed representative will verbally advise the Contractor of the effort required in such conditions.

1.6 SECURITY REQUIREMENTS.

1.6.1 The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

1.6.2 The Contractor shall retrieve all identification media, including vehicles passes, from employees who depart for any reason before the contract expires, e.g.

terminated for cause, retirement, etc.

1.6.3 The Contractor and its employees shall comply with base traffic regulations.

1.6.4 Contractor personnel shall report to an appropriate authority any information or circumstances to which they are aware that may pose a threat to the security of Sheppard AFB to include DoD personnel, Contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

1.6.5 Contractors are PROHIBITED in areas of the installation other than appropriate place of work and the routes of travel to and from the installation entry/exit points. Contractors are only allowed on base to perform functions directly related to their respective contract.

1.7 GOVERNMENT FURNISHED PROPERTY.

Levitow Fitness Center Bldg 384 Sports Officials Pitsenbarger Fitness Center Bldg 540 Sports Officials Softball Fields Multipurpose Fields

FAC# 11525; 10037

FAC# 11510; 10384; 10260

Sports Officials Sports Officials