Inspection, Calibration and Servicing for Boilers and Water Heaters

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICES PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.

This synopsis/solicitation NC-NS3000-23-00678 constitutes a Request for Quotation (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-04.

The National Oceanic Atmospheric Administration (NOAA), National Ocean Service (NOS), Hollings Marine Laboratory (HML), Charleston SC has a requirement for Inspection, Calibration and Servicing for Three (3) Boilers and Two (2) Water Heaters at Hollings Marine Laboratory in Charleston SC.

Base Year:  Date of Award through 8/22/2024
Option Year One: 8/23/2024 through 8/22/2025
Option Year Two: 8/23/2025 through 8/22/2026
Option Year Three: 8/23/2026 through 8/22/2027
Option Year Four: 8/23/2027 through 8/22/2028

For detailed information, please refer to the attached Request for Quotation (RFQ) and Statement of Work (SOW).

Purchase Order Type/Evaluation
The Government will award a firm fixed price purchase order based on Lowest Price/Technically Acceptable (LPTA). Quote shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s quote.

This RFQ is 100% set aside for small businesses. The associated NAICS code is 238220, Plumbing Heating and Air Conditioning Contractor, with a Size Standard of $19M.

Offeror Instructions
Each offeror must provide the following information with the quote:
1.The Request for Quote (RFQ) number;
2.The Name, Address, Telephone Number, and Unique Entity Identifier Number of the Offeror;
3.Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
4.Acknowledgment of Solicitation Amendments (SF-30), if any; and
5.Completed Past Performance Reference form (Atch 1).

Contractors who do not respond to items 1 through 5 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.

Site Visit

Offerors are strongly encouraged to conduct a site visit where the boilers and water heaters are located to satisfy themselves as to all general and local conditions that may affect the cost of the performance of the purchase order, to the extent such information is reasonably obtainable. In no event will a failure to inspect the site constitute grounds for a claim after award of the purchase order. Please contact Richard Sparkman, Richard.Sparkman@noaa.gov, (808) 295-3822; an alternate Point of Contact is Reid Osborne, Reid.Osborne@noaa.gov, (757) 535-2681. Site Visits shall be scheduled and completed no later than August 17, 2023.

Questions

All questions must be submitted in writing to Robin.Souza@noaa.gov by 2:00 PM Eastern Daylight Time (EDT) on August 11, 2023. Telephone inquiries will not be honored.

Quotation Submission Response

Quotes in response to this solicitation shall be submitted electronically via email by 4:00 PM EDT, on August 17, 2023 to the following Government representative(s):

Robin Souza, Contract Specialist Robin.Souza@noaa.gov 757-241-5359

It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein.

Offerors are highly encouraged to contact the Government representative(s) specified above prior to the solicitation’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.

The anticipated award date is on or about August 23, 2023.

Contractors are encouraged to register with the Contract Opportunities Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within Contract Opportunities where this synopsis/solicitation is posted). Offerors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

** Please note: Upon purchase order award and before any service begins, the purchase order issued requires the Contractor to provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy in accordance with the NOAA Acquisition Manual (NAM) Contract Clause 1330-52.222-70.**