Inspection and Repair of Fuel Tanks at the U. S. Embassy Baku, Azerbaijan
Closed Solicitation Posted
- Solicitation number
- 19AJ2026Q0019
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 33242 Metal Tank (Heavy Gauge) Manufacturing
- Place of performance
- Baku Baki AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State US Embassy Baku seeks inspection and repair of two 25,000-liter double-walled steel aboveground diesel fuel storage tanks, with quotations due September 14, 2026, at 18:00 local time. The procurement is a Total Small Business set-aside.
Place of performance is Baku, Azerbaijan. A pre-quotation conference is scheduled for September 2, 2026, at 10:00 am local time at the embassy; prospective quoters must contact Anar Rzayev by September 1, 2026, at 15:00 local time to arrange building entry.
The scope includes site preparation with fencing and safety equipment, fuel transfer and temporary storage, confined space entry procedures, tank degassing and cleaning to maintain lower explosive limits below 20 percent, internal visual inspection for corrosion and leaks, inner wall sealing with fuel-resistant coating (ceramic, epoxy, or similar), external surface cleaning, and painting with gray paint for exterior surfaces and non-locally or non-Iranian manufactured paint for interior surfaces with 10-year warranty. Work must be completed within 20 days of receiving the Notice to Proceed. The contractor must provide Material Safety Data Sheets and Technical Data Approval documentation for interior paint, remove and dispose of all waste, inspect and replace flange gaskets as necessary, and weld all disconnected pipes upon project completion. All work is firm fixed-price, including labor, materials, equipment, overhead, and profit.
Contractor must submit a Quality Assurance Plan and Accident Prevention Plan focused on confined spaces and gaseous environments, obtain all required local licenses and permits, provide Defense Base Act and Third-Party Liability insurance, and maintain temporary fuel storage availability for generator supply. Quotations must be in English, submitted electronically to BAKUBIDBOX@STATE.GOV in MS-Word 2007/2010, MS-Excel 2007/2010, or PDF format with files not exceeding 30MB. Award is made to the lowest-priced, acceptable, responsible offeror based on technical compliance and contractor responsibility standards under FAR 9.1.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19AJ2026Q0019
Enclosed is a Request for Quotations (RFQ) for Inspection and Repair of Fuel Tanks at the U.S. Embassy Baku, Azerbaijan. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site, The pre-proposal conference will be held on September 2, 2026, at 10:00 am (local time) at the US Baku (111 Azadliq ave.). Prospective offerors/quoters should contact Anar Rzayev by September 1, 2026, 15:00 (local time) for additional information or to arrange entry to the building.
Quotations are due by September 14, 2026, 18:00 local time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration (please see attached instruction file for registration)
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| RFQ 19AJ2026Q0019 Question and Answers September 2 2026.pdf | ||
| PERMISHEM-Application-Requester-Instructions.pptx | PPTX presentation | |
| Final Confined Space Program Document.pdf | ||
| Solicitation Package 19AJ2026Q0019.pdf |
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