INL Colombia Bell 206 Spare Parts

Combined Sources Sought Notice/Request for Information (RFI)

191NLE24I0017 -  INL Colombia Bell 206 Spare Parts

(PCS: 4920; NAICS: 336411)

Background:  

Considering the current needs of the aviation area of the National Police of Colombia and the processes supported by the national budget, provide support for the acquisition and repair of parts and components necessary for the maintenance and restoration of aircraft intended for training and preparation of pilots and technicians (national and international) at the police aviation school (ESAVI).

This combined Sources Sought Notice/RFI is issued for planning market research purposes only, and does not constitute a solicitation for proposals, offers, bids, and/or quotes. This is not an announcement of a forthcoming solicitation, or confirmation that the Government will contract for the items contained in the Sources Sought, nor is any commitment on the part of the Government to award a contract implied. Responses to this notice will assist the Government in identifying potential sources who are authorized resellers of Original Equipment Manufacturer (OEM) parts, and in determining if a Service-Disabled Veteran Owned Small Business (SDVOSB), Small Disadvantaged Businesses 8(a), Historically Underutilized Business Zone Small Business (HUBZone), or Women-Owned Small Business (WOSB) set-aside of the solicitation is appropriate, and in determining whether this approach to securing contracting support is practicable. This will also allow for the government to gauge potential delivery time frames of the parts listed within the Sources Sought/RFI. Respondents are advised that the Government will not pay for any information or administrative cost incurred in response to this Sources Sought. Responses to this notice will not be returned.

The following information is requested in this RFI/Sources Sought:

1.  Company name, point of contact, phone number, and address;

2.  UEI Number and CAGE Code;

3.  Interest in nature of participation [e.g., prime contractor, teaming partner, primary subcontractor];

4.  SDVOSB/HUBZONE/8(a)/WOSB certification for applicable NAICS;

5.  Documentation supporting the vendor is an authorized reseller/OEM reseller of the parts;

6. Best estimate of delivery time to provide complete shipment of parts from date of potential award.

Interested contractors may provide the above information via e-mail to the addresses listed below. Information submitted must be in sufficient detail as to allow for a thorough government review of firm's interest and capabilities. This information is due no later than Friday, May 24, 2024 at Noon EST.

Primary Point of Contact:

Michele Coccovizzo
Senior Contract Support Specialist
CoccovizzoML@state.gov

Scope Of Work

Acquisition of parts and components necessary to support the maintenance and commissioning of the BELL 206 helicopters according to their maintenance plans and allocation of flight hours for instruction. Parts required shall be OEM (Original Equipment Certified) certificated by BELL Helicopter. A purchase with another intermediary would significantly increase their total cost and risk of traceability.  Please see the attached draft Statement of Work which provides the full listing of aircraft parts required including OEM part numbers.

Delivery

All items shipped from the United States shall be delivered to INL Freight Forwarder in Miami, FL. – USA.

Freight Forwarder Information and POC:

Goldbelt Integrated Logistics Services, LLC

10800 NW 21st Street, Suite 100
Miami, FL 33172
786.486.8848
richard.issa@goldbelt.com

Shipments originating in Colombia shall be shipped to INL Warehouse in Colombia, Calle 22B # 32-62

Handling Instructions

• Acquisition, maintenance and repair of necessary parts and components for the Bell 206 helicopters intended for training at the Aviation School of the National Police of Colombia (ESAVI)
• Parts required shall be OEM (Original Equipment Certificate) certificated by BELL Helicopter.   

• The offeror must notify POC - Carlos Espitia INL/ARAVI Maintenance Advisor, of any situation that requires immediate clarification during the completion and final delivery times.

The offeror must notify POC - Carlos Espitia INL/ARAVI Maintenance Advisor, of any situation that requires immediate clarification during the completion and final delivery times.

The awarded vendor shall consolidate the entire shipment to prevent loss and misdirection. The contractor, upon notification, shall replace any lost or damaged items during shipment.

Warranty

Offeror shall provide a 12-month warranty as well as a warranty certificate.

Customs Clearance and Tax Exemption

The U.S. Government will not reimburse the contractor or any sub-contractors VAT or IVA under this contract. The prices set forth in this contract and quoted by the contractor shall and are exclusive of all taxes and duties from which the U.S. Government is exempt by virtue of the Cooperation Agreement between the U.S. Government and the Government of Colombia. Upon request, INL Bogota will provide the required exemption letter.

Inspection, Acceptance and Payment

• A designated INL-ARAVI official will verify the list of components and parts to be delivered to the National Police, as well as their state and condition (new, repaired, exchange or others), which will be supplied for the BELL 206 helicopters of the ESAVI Mariquita Tolima.
• The police aviation area will designate suitable technical personnel for the BELL 206 helicopters, to advise on the receipt of parts and components according to the requirements and previously established contract.
• Carlos Espitia, Maintenance Advisor INL ARAVI, will accept the parts and components requested through the contract.

Period of Performance

TBD

Authorization and Equipment Requirements

The vendor certifies that it is the manufacturer, or an authorized distributer of the product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

A firm-fixed price, single award delivery order is being considered, with defined quantities of required commodities and services. In such case, no additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost would be reimbursed in accordance with Federal Travel Regulations.

Delivery Points of Contact

TBD