Initial Outfitting - Naval Submarine Base New London Medical Clinic

Please see Amendment 0002 and Amendment 0002 documents for solicitation changes.
Attached is the combined synopsis solicitation and corresponding attachments.

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Attached is the combined synopsis solicitation and corresponding attachments.

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This is not a solicitation announcement. This is a sources sought synopsis only. The purpose of this is to gain knowledge of potential qualified sources (specifically, Small Businesses) and their size relative to NAICS 337127, Standard Size 500 employees. Responses will be used by the Government to make appropriate acquisition decisions. Responses are not considered responses to any potential solicitation announcement.
Proposed project will be a competitive, firm-fixed price, commercial supply contract procured in accordance with FAR 12 and FAR 13.
All small business types including: SDVOSB, VOSB, WOSB, Section (8), and HUBZone are highly encouraged to participate. The type of set-aside decision to be issued will depend upon the capabilities of the responses to this synopsis.

All contractors are encouraged to respond to this sources sought.

The U.S. Army Corps of Engineers (USACE), Little Rock District is seeking information for a requirement for the initial outfitting (IO) of the Medical Clinic, Building 449 at Naval Submarine Base New London in Groton, Connecticut. The project will provide initial outfitting during phased renovations to existing Building 449.

The requirement is for commodities and services required to validate, outfit, transition, and activate the first floor of the Medical Clinic. The Medical Clinic is currently under construction to renovate approximately 56,000 sq ft of the existing first floor. The project takes place in four separate phases in regards to construction and initial outfitting will be completed upon beneficial of occupancy date.

The estimated value of the initial outfitting project is $1 Million - $3 Million.

Prior Government contract work is not required for submitting a response under this sources sought synopsis.

At time of sources sought, the project schedule is as follows:
• Phase I BOD - May 2019
• Phase II BOD - November 2019
• Phase III BOD - April 2020
• Phase IV BOD - June 2020
• OBD - Fall 2020
• End of Initial Outfitting contract's period of performance shall be 3 months past OFB

The anticipated work includes:
Initial Outfitting (IO) is any commodity-related planning, transition, procurement, installation and warranting required outfitting of a new or newly renovated facility. IO Commodities may include artwork, furniture, fixtures, and equipment (FFE), casegoods, medical equipment, low voltage systems, and signage/wayfinding. Development of the IO requirements and IO integration into the project shall be accomplished concurrently with construction activities.

Scope of Work includes, but is not limited to, Initial Outfitting - Transition (IO-T) activities such as taking inventory of all existing systems and commodities, conducting user interviews, then planning and developing the requirements for all new and reuse commodities. IO-T also includes managing the phasing and transition activities, relocation, space planning and public relations planning. IO-T includes project management, validation of commodities, and planning services (new commodities, reuse commodities, and disposal commodities). Key deliverables for IO-T are IO Submittals. The IO-T process runs the entire span of the project, and does not end until the contract is complete. IO-T takes place first, but continues throughout the period of performance of the contract as IO contract requirements evolve from changes within the scope of this contract.

The IO Contractor shall provide initial outfitting commodities and ancillary services. With most IO contracts, the requirements for both IO services, commodity purchase, and IO schedule dates often change. The IO Contractor must have adequate personnel available to handle considerable adjustments throughout the period of performance, considerable changes to the commodity list, considerable changes to the reuse plan, considerable changes to the amount of required disposal, and the purchase of additional commodities identified throughout the IO-T process.

IO Contractor PM and Transition Planner shall be onsite full time 2 weeks prior to BOD. PM and Transition Planner shall remain onsite until OFB.

IO Contractor shall schedule new commodity review within 7 days of contract award to ensure all commodities can be procured in a timely manner for the OFB.

IO Contractor shall conduct site verification and a minimum of 1 round of user meeting and 1 user review. IO Contractor shall also submit IO Submittals. By no means shall this process impede new commodity procurement.

IO Contractor shall validate network data drop locations and run network cabling, if necessary.

Initial Outfitting - Commodities (IO-C) activities include: ordering, purchasing, delivering, installing, certifying, training and warranting all commodities identified in the IO-T process as well as public relations materials and events. Commodities include, but are not limited to, furniture/furnishings, casegoods, medical equipment, and low voltage systems (ex. resource protection and communications). Other IO-C deliverables include moving services, Operation and Maintenance (O & M) manuals, contractor supplied warehousing/storage, and public relations.

All interested firms shall provide the following information:
• company name
• address
• point of contact, phone number, email address
• business size pursuant to the NAICS Code 337127, Standard Size 500 employees
• capability statement

Responses shall include a brief description of the top three recent and relevant contracts of comparable work performed within the past three years.

The narrative shall include:
• project
• customer name
• timeliness of performance
• dollar value of contract
• customer satisfaction

Responses to this notice shall be e-mailed to timothy.a.pighee@usace.army.mil. Telephone responses will not be accepted. Responses must be received in writing no later than Wednesday, January 23, 2019, at 12pm central time. This notice is to assist the USACE in determining sources only.

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