Industry Day - United States Coast Guard (USCG), Human Resources Information Technology (HRIT)

INDUSTRY DAY: Department of Homeland Security, United States Coast Guard (USCG), Human Resources Information Technology (HRIT)

Location: USCG C5I Kearneysville 408 Coast Guard Drive, Kearneysville, WV 25430

Description: This announcement constitutes a Special Notice. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SPECIAL NOTICE.

This is a SAVE-THE-DATE special notice for an Industry Day event on 7 October 2025 at 9:00am ET. All interested parties are required to access SAM.gov for future updates. Please view the registration information, attachments and details below.

The USCG plans to conduct multi-phased approach to market research including 1) request written submission of capabilities, 2) an in-person industry day, and 3) one on one engagements with vendors.

The U.S. Coast Guard (USCG) will be holding an Industry Day event to engage with industry about the USCG’s needs relating to a potential upcoming requirement(s) and obtain information from industry as the USCG continues to seek a holistic approach to an updated and modernized Human Resources Information Technology (HRIT) system and architecture. The USCG will share more information about the scope of the requirements, the challenges we have identified, and the goals of the program. 

The venue has a capacity limitation which affects how many vendors we can accommodate.  Each vendor is therefore limited to two participants. To participate, please submit a completed U.S. Coast Guard Registration Form: C5ISC HRIT Industry Day 7 Oct 2025 (click on hyperlink in USCG Special Announcement attachment). Industry Day registration should be completed no later than September 23, 2025, at 4:00pm EST. 

The in-person Industry Day presentation will be recorded and or transcribed and publicly posted. 

This is a follow-on to the USCG’s previously published Request for Information (RFI) that preliminarily describes the USCG’s needs. The previously published RFI (70Z0G325IHRIT0001) is attached to this Special Notice for reference purposes.

INDUSTRY DAY AND ONE-ON-ONE SESSIONS GENERAL

Industry Day:

The USCG will host an Industry Day on Tuesday, 7 October 2025, from 0900 ET – 1130 ET. A finalized agenda for the event will be sent out by September 30, 2025. In preparation for the in-person Industry Day, USCG asks interested vendors to review the information provided in the appendices and to submit questions to 

hqs-smb-c5i-vendor_relations@uscg.mil, so the USCG can be prepared to share the questions received and the answers. Please be advised that all questions and answers will be shared publicly. Therefore, interested parties are encouraged not to submit proprietary information with their questions.

One-on-One Sessions:

The one-on-one engagements with vendors will occur immediately following the in-person industry day on October 7, 2025.  Vendors should express their interest in a one-on-one session on the Industry Day registration form Registration Form: C5ISC HRIT Industry Day 7 Oct 2025. The USCG will follow up, no later than September 30, 2025, with a scheduled time for one-on-one engagements. There will be approximately 14 time slots available for one-on-one sessions. Each appointment is limited to approximately 15 minutes. Please be advised that the Government will try to accommodate all requests for one-on-one sessions but ultimately reserves the right to decide on who to accommodate requests for one-on-one sessions with. Your confirmed one-on-one time will be included as a follow-on email to your registration confirmation. 

The purpose of these one-on-one sessions is to gather objective feedback, foster open dialogue, and obtain information from industry as the USCG continues to seek a holistic approach to an HRIT system and architecture. This will provide interested vendors with an opportunity to share potential proprietary solutions/services information for consideration and allow the Government to ask the vendor specific questions. These sessions are not a platform for vendor promotion.

NOTE: Please be advised that if your company has already submitted questions regarding the requirements in response to our previous Request for Information (RFI), these questions will be addressed on SAM.gov, with select questions discussed during the Industry Day. All questions will be answered by the date the Industry Day recording is posted.

Registration Form:

If your company plans on attending the General Session of the Industry Day and/or scheduling an appointment for a One-on-One session, please submit a completed U.S. Coast Guard Registration Form: C5ISC HRIT Industry Day 7 Oct 2025 (click on hyperlink in USCG Special Announcement attachment) no later than September 23, 2025, at 4:00pm EST. If requesting to schedule an appointment for a one-on-one session, please be sure to identify your interest in question 9 of the Registration Form. The Government will follow up no later than September 30, 2025, with a scheduled time for one-on-one engagements.

Proposed Schedule of Events:

9:00am ET to 11:30am ET: Industry Day, Briefings on Scope of Requirements, Challenges and Goals.

11:30am ET to 12:30pm ET: Lunch

12:30pm ET to 4:00pm ET: One-on-One’s - Approximately 14 time slots available for one-on-one sessions. Each appointment is limited to approximately 15 minutes (subject to change based on responses).

Attachments:

USCG Special Announcement_Industry Day_HRIT

List of Prohibited Items

Request for Information (RFI): 70Z0G325IHRIT0001

USCG Special Announcement Industry Day_HRIT

Accessing Federal Facilities:

Starting on May 7, 2025, all adults 18 and older will need to present REAL ID-compliant state-issued identification or other acceptable ID to enter USCG C5I Kearneysville Federal Facility. Under the direction of building owners, the Federal Protective Service will ensure that all entrants meet the necessary entry requirements.

Upon arrival, individuals may be asked to present a REAL ID-compliant driver’s license, passport, or other acceptable ID (https://www.tsa.gov/travel/security-screening/identification). This change is designed to enhance security while establishing consistent identification standards across federal facilities nationwide.

Questions Regarding This Special Notice:

For questions regarding this Special Notice regarding the upcoming Industry Day and One-on-One Sessions, please send them to the Contracting Officer and Contract Specialist listed below.

Contracting Officer: Brenda.E.Oberholzer@uscg.mil

Contract Specialist: Daniel.R.LaRussa@uscg.mil