Indiana Army National Guard Yellow Ribbon Program Training Event
Closed Solicitation Posted
- Solicitation number
- W912L9-25-Q-9001
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- Indianapolis, Indiana 46241, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Indiana Army National Guard (INARNG) is soliciting a firm fixed-price contract for Yellow Ribbon Program Training Event support services through solicitation W912L9-25-Q-9001. The procurement requires a contractor to provide comprehensive event support including lodging, meals, childcare, and parking for a military reintegration training event. Specifically, the contractor must deliver one lunch meal for 340 personnel, manage lodging arrangements (90 rooms on July 18th and 174 rooms on July 19th), and provide childcare services for 30 children ages 0-17. The evaluation will be based on two primary factors: technical capability/acceptability and price, with proposals initially screened on an acceptable/unacceptable basis. Quotes are due by 4 PM Eastern time on March 7, 2025, and must be submitted via email to brian.williams132.civ@army.mil, with the government intending to award without discussions but reserving the right to conduct them if necessary.
The solicitation is a 100% small business set-aside for services to be performed in Indianapolis, Indiana, specifically within 20 miles of 2002 S Holt Road. The event is scheduled for July 18-20, 2025, and will accommodate approximately 337 total attendees, including 159 service members, 141 family members, and 37 staff personnel. The contract requires the selected vendor to provide meeting spaces, including a general session room for 340 people, counseling rooms, childcare rooms, and necessary audio-visual equipment. While no specific award value is mentioned, the procurement will cover detailed service requirements such as self-serve beverage stations, appropriate staffing for childcare, and free parking for 300 vehicles. The contractor must adhere to specific requirements outlined in the Performance Work Statement, including maintaining appropriate staffing ratios and following strict safety and security protocols throughout the Yellow Ribbon Reintegration Program training event.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
1) The Indiana Army National Guard is soliciting W912L9-25-Q-9001 as an RFQ
2) This Firm Fixed Price (FFP) procurement is a 100% Small Business set-aside in accordance with the Federal Acquisition Regulation (FAR) Part 19.502-2 (b).
3) CLIN 0001 - Yellow Ribbon Support Services - 1 Job
4) The following commercial services are summarized below. A detailed description can be located in the attached Performance Work Statement (PWS).
4a) The contractor shall provide services to support YRRP training event that include lodging, meals, childcare, and parking for the event.
4b) The contractor shall provide one (1) lunch meal on Sunday July 20, 2025 for 340 Personnel. Food and beverage charges are based upon a total 340 (30 of which are kids) servings on Sunday at or below the per diem rate for meals. Self-serve beverage stations are preferred at each meal.
4c) The contractor shall provide 90 rooms on the night of Friday July 18th consisting of 72 singles, 13 Doubles and 5 Doubles with extra sleeping area or conjoining doubles) and 174 rooms on the night of Saturday July 19th consisting of 118 Singles, 39 Doubles and 7 Doubles with extra sleeping area or conjoining doubles.
4d) The contractor will provide all personnel, equipment, and supplies to supervise and care for children ages 0-17. The children in attendance for the YRRP event is 30 Children on Saturday July 19, 2025, and 30 on Sunday July 20, 2025.
5) Submission Requirements: A detailed description of work to be performed along with detailed pricing information.
6) 52.212-1, 52.212-2, 52.212-4, 52.212-5 are applicable to this acquisition.
7) Quotes are due at 4 PM local (eastern) time on 07 March 2025. Quotes shall be submitted via email to brian.williams132.civ@army.mil.
Files
| File | Type | Posted |
|---|---|---|
| July INARNG YRE.docx | DOCX document | |
| July INARNG YRE PWS.docx | DOCX document | |
| WD 15-4787.pdf | ||
| Evaluation of Commercia Items.docx | DOCX document |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business | |
| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside |
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