Independent Building Inspection Services PR15720825
Closed Pre-Solicitation Posted
- Solicitation number
- PR15720825
- Agency
-
US Embassy Pretoria
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 5413 Architectural, Engineering, and Related Services
- Place of performance
- Pretoria Gauteng 0001 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Pretoria is soliciting independent building inspection services for the Jupiter Rising housing complex in Pretoria, South Africa. The scope of work encompasses a comprehensive third-party inspection of five newly constructed single-family houses to identify deficiencies and assess compliance with USG Technical Requirements and Post Standards prior to occupancy. The contractor must possess a multidisciplinary team including architects, civil, structural, electrical, and mechanical engineers, and be registered in the System for Award Management (SAM.gov). Key contract requirements include documenting existing conditions, conducting systems operational tests, developing an Itemized Remediation Estimate, and providing a final recommendation on whether the properties should be remediated or divested. A compulsory site meeting will be held on December 15, 2025, at 11:00 AM at 270 Jupiter Street, Waterkloof Ridge, and interested parties must confirm attendance by emailing pretoria_quotations@state.gov and baasdenjw@state.gov with reference PR15720825. The response deadline for the pre-solicitation notice is December 13, 2025, with the draft inspection report due within 30 days of the final site walk and the final report required no later than 90 calendar days from December 3, 2025.
This procurement includes no set-aside designations and has no identified incumbent contractors or budget range disclosed in the pre-solicitation notice. The contract involves the inspection of five newly constructed houses at a single location, representing a discrete and defined scope of work. The U.S. Embassy will issue fixed-priced contracts with no provision for price fluctuations or exchange rate variations, and payment will be made within 30 calendar days after delivery of services and receipt of invoice via Electronic Funds Transfer. Contractors must comply with the NDAA telecommunications equipment prohibitions, maintain compliance certifications, and accept the FAR and DOSAR clauses outlined in the procurement documents, including Department of State-specific requirements for personal identification verification and cybersecurity supply chain risk management. No deposit payments will be authorized, and by submitting a quote, contractors waive any requirements for signature on legal documents or credit applications.
Notice text
Expression of Interest - Independent Building Inspection Services PR15720825
The U.S. Government requests companies with the proficiency and financial means to bid on the Independent Building Inspection Services
Scope of work includes:
This SOW defines building inspection and reporting services to be performed by the Building Inspection Contractor at the Jupiter Rising housing complex in Pretoria, South Africa. This Inspection aims to assess known and unknown (latent and/or concealed) deficiencies in five (5) newly constructed houses to identify a list of remediation items required for incorporation before Embassy Pretoria could consider them ready for residential occupancy by USG.
- A full scope of work is attached.
- A compulsory site meeting will be held at 270 Jupiter Street, Waterkloof Ridge, Pretoria, South Africa on 15 December 2025 at 11am.
All interested parties must sent via email to: pretoria_quotations@state.gov & baasdenjw@state.gov with reference PR15720825 to confirm attendance
U.S Government Payment terms:
Note that NO DEPOSIT payments will be authorized.
The Embassy issues only fixed priced contracts; therefore, you must confirm that your prices will remain fixed. The US Embassy will make no provision for fluctuations in price or exchange rates after the order has been placed. If your price is dependent on these fluctuations, you MUST make provision for possible increases in your quoted price.
Available Payment methods:
EFT – Payment will be made within 30 calendar days after delivery of goods and/or services AND receipt of invoice, whichever is later.
Kindly be advised that as a Diplomatic Mission we represent the U.S. Government and are unable to sign any legal documents, including credit applications and T’s & C’s. By submitting a quote, you waiver any such requirement.
The attached FAR and DOSAR clauses attached form part of this contract.
- All parties must be registered in System for award management. www.sam.gov. Instructions are attached.
- Please provide your Unique ID once you are registered in SAM.
- Please complete the attached NDAA form and return with the tender.
U.S. National Defense Authorization Act (NDAA) Section 889(a)(1)(B)
The US Government’s Federal Acquisition Regulation (FAR) has been updated with new clauses and provisions, per the National Defense Authorization Act (NDAA) Section 889(a)(1)(B), that impact the U.S. Government entering new or extending current contracts, purchase orders, task/delivery orders, purchase card orders, petty cash purchases, Blanket Purchase Agreement or any other acquisition method. These newly introduced FAR clauses will have impact on any acquisition made by the U.S. Government no matter the acquisition value.
We kindly request you to read FAR clause 52.204-25 (PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) carefully and complete the following FAR Provision 52.204-24 (REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)) and 52.204-26 (COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC 2019)) on the enclosed form.
Additional information about covered telecommunication equipment or services you may find in FAR subpart 4.21 on the following internet site: https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id19899A00RSK
There are several terms and phrases in Section 889 with which you must be familiar. These are described in 52.204.25(a).
Exclusions are described in clause 52.204.25(c). Complete page 1 and tick the applicable boxes on pages 2 and 4.
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