Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for Multi-Discipline Architect-Engineer (AE) Services Primarily Located in the Marine Corps AOR

THIS IS A SOURCES SOUGHT NOTICE ONLY.  THIS NOTICE DOES NOT CONSTITUTE A REQUEST FOR PROPOSAL, REQUEST FOR QUOTATION, OR INVITATION FOR BIDS.  THE NOTICE DOES NOT COMMIT THE GOVERNMENT TO ISSUE ANY TYPE OF SOLICITATION OR AWARD AN ULTIMATE CONTRACT.  THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR DRAWINGS AVAILABLE AT THIS TIME.  THE NOTICES DOES NOT RESTRICT THE GOVERNMENT FROM A PARTICULAR ACQUISITION APPROACH.  THE GOVERNMENT IS NOT OBLIGATED TO AND WILL NOT PAY FOR ANY INFORMATION RECEIVED FROM POTENTIAL SOURCES AS A RESULT OF THIS NOTICE.

The Naval Facilities Engineering Systems Command, Mid-Atlantic is seeking eligible small business firms capable of performing Indefinite Delivery/Indefinite Quantity (IDIQ), Multi-Discipline Architect-Engineer (AE) services as required for construction, repair, replacement, demolition, alteration, improvements, and Maintenance Execution Projects for Military Construction (MILCON) and Special Project facilities. These services will be procured in accordance with 40 United States Code (USC) Chapter 11, Selection of Architects and Engineers, Federal Acquisition Regulation (FAR) Subpart 36.6.

Work under the contract is anticipated to occur primarily at NAVFAC Mid-Atlantic, Marine Corps Area of Responsibility (AOR) including Marine Corps Air Station Cherry Point, Marine Corps Air Station New River, Marine Corps Base Camp Lejeune, Marine Corps Air Station Beaufort, Marine Recruit Depot Parris Island, and Marine Corps Logistics Base Albany. However, work may be ordered throughout the Naval Facilities (NAVFAC) Mid-Atlantic AOR and NAVFAC worldwide (rare occasion).

Comprehensive A-E services are required for planning, design, and construction services in support of the new construction, renovations, repairs, replacement, demolition, alteration, and/or improvement of military and other governmental facilities for design projects.  AE services may include multiple disciplines or single disciplines, including but not limited to architectural, landscape architecture, interior design, structural, mechanical, electrical, civil, geotechnical, fire protection, and cost engineering. 

Most projects will be new, repair, replacement, upgrade, maintenance, energy savings and/or sustainability projects covering the full range of the field of architecture and engineering for a wide variety of new and existing facilities and/or systems, utilities and infrastructure. The projects will include delivery of both Design-Build (DB) and Design-Bid-Build (DBB) project design as well as AE-specific study/evaluation work.

The Multi-Discipline Architect and Engineering Services expected under this contract include, but are not limited to the following:

(A) Planning Services, including those associated with the development of project programming document (DD 1391), facility evaluations/site investigations, and cost estimation.

1. Facility planning services, including:
   1. Project programming and scope development
   2. Conceptual pricing development
   3. Development of Alternatives including Economic Analysis
2. Interior Space Planning/Design
3. Collateral Equipment Inventories
4. Facility analysis, including:
   1. General condition assessment including code compliance
   2. Energy utilization studies
   3. Life safety analysis
   4. Exterior and interior hazardous material surveys and analysis

(B) Design Services, including development of either contract documents for Design/Bid/Build (DBB) or Design/Build (DB) Request for Proposal (RFP) packages for new construction, renovations, repairs, replacement, demolition, alteration, and/or improvement of military and other governmental facilities for large and small design projects and renovations of facilities, including, but not limited to:

1. Multi-unit housing facilities
2. Administrative facilities
3. Training facilities, such as operational, maintenance, or classroom
4. Industrial facilities, such as maintenance shops, manufacturing, public works shops, or warehouses.
5. Facilities that require phased construction due to operational requirements

(C) Construction Services such as the following services:

1. Contractor submittal reviews
2. Field consultation and special inspections
3. Electronic Operation and Maintenance Support Information (eOMSI)
4. Obtaining environmental permits and regulatory approvals
5. As-built and Record Document preparation

Asbestos and or lead-based paint assessments will be required on this contract to determine the presence of hazardous material in existing facilities or at utility points of connections. When asbestos or lead is found, comprehensive asbestos or lead surveys, to include sampling and testing, and the preparation of plans and specifications showing the location of asbestos and lead, and specifying the procedure to be followed during construction and/or demolition for removal or abatement, will be required. AEfirms must be able to accept work that involves asbestos, lead paint, PCBs, contaminated ground-water/soil and other hazardous materials, work on airfields, and in confined spaces.

All design services shall comply with the most current edition of FC 1-300- 09N Navy & Marine Corps Design Procedures and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). 

The duration of the IDIQ contract will be for a five-year ordering period. The total fee for the contract term shall not exceed $249,000,000 for the life of the contract. The primary North American Industry Classification System (NAICS) Code for this procurement is 541330 – Engineering Services and the annual size standard is $25,500,000.   

All Small Businesses, certified 8(a), HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Businesses are encouraged to respond. Upon review of industry response to the Sources Sought Synopsis, the Government will determine whether a set-aside acquisition in lieu of full and open competition is appropriate.  This office anticipates award of a contract for these services no later than September 2025.

THIS SOURCES SOUGHT NOTICE IS NOT A REQUEST FOR PROPOSALS. This notice is a market research tool used to determine the availability and adequacy of potential small   business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this Sources Sought Notice.

It is requested that interested small businesses submit to the Contracting Office a brief capabilities statement package (no more than 25 pages in length, single-spaced, 12-point font minimum including document searchable bookmarks) demonstrating your ability to perform the requested services. Please use the attached Project Information Form for each project submitted demonstrating the requisite experience.

The Sources Sought Project Information Form shall be used to document a minimum of three (3) and up to a maximum of five (5) relevant design projects completed in the past five (5) years that best demonstrate experience on projects that are similar in size, scope and complexity to the projects proposed for this IDIQ.  This documentation shall address, at a minimum, the following:

1.    Relevant Experience:  Relevant Experience to include experience in performing efforts of similar scope and complexity within the last five (5) years, including contract number, indication of whether a prime or subcontractor, contract value, Government/Agency point of contact and current telephone number, and a brief description of how the contract referenced relates to the technical services described herein.  The relevant experience project submitted is defined as and shall include the following attributes:

      A. Size:  Design and Engineering services for a project with a final construction cost of $10,000,000 or greater.  At least one (1) project must have a final construction cost of $50,000,000 or greater. 

      B. Scope/Complexity:  Projects, cumulatively and collectively, shall demonstrate specialized design experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Planning, project programming and requirements development.
2. Conceptual pricing development, and development of alternatives including economic analysis.
3. Facility analysis, such as general condition assessment including code compliance, energy utilization studies and facility life safety code analysis.
4. Hazardous material surveys and analysis.
5. Design services and deliverables, including development of comprehensive contract packages such as Design-Build RFPs and Design-Bid-Build drawings, specifications, and construction cost estimates.
6. Construction services such as contractor submittal reviews, field consultation and special inspections, electronic operation and maintenance support information (eOMSI), obtaining environmental permits and regulatory approvals, and preparation of as-built documents.

Note: – Projects submitted that only include utilities and horizontal or civil site work will NOT be considered relevant.

      C. Characteristics:  Additionally, submitted relevant design projects shall demonstrate the following characteristics:

1. Offerors shall have acted as the Designer of Record (DOR) on submitted projects.
2. Experience with design of both new construction (at least one (1) project) and renovation (at least one (1) project)
3. Experience with the preparation of a solicitation package for Design-Build Request for Proposal (at least one (1) project).
4. Experience with the preparation of a solicitation package for Design-Bid-Build/Full Design (at least one (1) project).

Offeror’s experience performing as a subcontractor will not be considered, nor will experience of companies proposed to work as subcontractors on the resulting solicitation/contract.

Ensure that the project description clearly identifies whether or not the project is new construction or renovation, provides the final construction cost, and addresses how the project meets the scope/complexity requirements.

2.   Workload and Availability: – The ability of potential offerors to manage their firm’s present workload and availability of their project teams (including consultants) for the specified contract performance period.  Potential offerors are requested to describe the workload/availability of their key personnel during the anticipated contract performance period and the ability of their firm to provide qualified backup staffing for key personnel to ensure continuity of services.  General statements of availability/capacity may be considered less favorably. Typical task orders issue under this contract are expected to range between $100,000 to $10,000,000; however, some projects may be larger or smaller than this range.  Historically, the yearly projected workload can yield up to 10 task orders ranging from full design effort, planning, and post construction award services.  Project programs typically supporting this contract are Military Construction Programs, Major Maintenance Repair Program (MMRP), and Special Projects.

3.   Limitations on Subcontracting: – Additionally, the Government will assess the firm’s ability to be compliant with FAR 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008). Potential offerors are requested to describe their plan to complete the work anticipated under this contract with qualified personnel and continuity of service that satisfies the requirements of FAR 52.219-14 (e) (1) under which the contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

A company profile shall also be included utilizing the attached Contractor Information Form. This will include the number of employees, office locations(s), Unique Entity Identification (UEI) number, CAGE Code, and statement regarding small business designation and status. 

Please note that if you are responding as an 8(a) Mentor-Protégé, you must indicate the percentage of work to be performed by the protégé. A copy of the SBA letter stating that your 8(a) Mentor-Protégé agreement is approved would be required with your proposal, if requested.

The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract.  The Government will not provide debriefs on the results of this research, but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via pre-solicitation synopsis or solicitation for these services as applicable.  All information submitted will be held in a confidential manner and will only be used for the purpose intended.  Points of contact listed may be contacted for the purpose of verifying performance.

RESPONSES ARE DUE NLT FRIDAY, 31 JANUARY 2025 AT 2:00 PM (EST). LATE RESPONSES WILL NOT BE ACCEPTED.  

The package SHALL be sent by email to the following address: james.a.godwin41.civ@us.navy.mil. Attachments are limited to a total size of 5MB. Questions or comments regarding this notice may be addressed by email to James Godwin at the same email address above.

THIS IS A SOURCES SOUGHT NOTICE ONLY.  THIS NOTICE DOES NOT CONSTITUTE A REQUEST FOR PROPOSAL, REQUEST FOR QUOTATION, OR INVITATION FOR BIDS.  THE NOTICE DOES NOT COMMIT THE GOVERNMENT TO ISSUE ANY TYPE OF SOLICITATION OR AWARD AN ULTIMATE CONTRACT.  THERE WILL NOT BE A SOLICITATION, SPECIFICATIONS, OR DRAWINGS AVAILABLE AT THIS TIME.  THE NOTICES DOES NOT RESTRICT THE GOVERNMENT FROM A PARTICULAR ACQUISITION APPROACH.  THE GOVERNMENT IS NOT OBLIGATED TO AND WILL NOT PAY FOR ANY INFORMATION RECEIVED FROM POTENTIAL SOURCES AS A RESULT OF THIS NOTICE.

The Naval Facilities Engineering Systems Command, Mid-Atlantic is seeking eligible small business firms capable of performing Indefinite Delivery/Indefinite Quantity (IDIQ), Multi-Discipline Architect-Engineer (AE) services as required for construction, repair, replacement, demolition, alteration, improvements, and Maintenance Execution Projects for Military Construction (MILCON) and Special Project facilities. These services will be procured in accordance with 40 United States Code (USC) Chapter 11, Selection of Architects and Engineers, Federal Acquisition Regulation (FAR) Subpart 36.6.

Work under the contract is anticipated to occur primarily at NAVFAC Mid-Atlantic, Marine Corps Area of Responsibility (AOR) including Marine Corps Air Station Cherry Point, Marine Corps Air Station New River, Marine Corps Base Camp Lejeune, Marine Corps Air Station Beaufort, Marine Recruit Depot Parris Island, and Marine Corps Logistics Base Albany. However, work may be ordered throughout the Naval Facilities (NAVFAC) Mid-Atlantic AOR and NAVFAC worldwide (rare occasion).

Comprehensive A-E services are required for planning, design, and construction services in support of the new construction, renovations, repairs, replacement, demolition, alteration, and/or improvement of military and other governmental facilities for design projects.  AE services may include multiple disciplines or single disciplines, including but not limited to architectural, landscape architecture, interior design, structural, mechanical, electrical, civil, geotechnical, fire protection, and cost engineering. 

Most projects will be new, repair, replacement, upgrade, maintenance, energy savings and/or sustainability projects covering the full range of the field of architecture and engineering for a wide variety of new and existing facilities and/or systems, utilities and infrastructure. The projects will include delivery of both Design-Build (DB) and Design-Bid-Build (DBB) project design as well as AE-specific study/evaluation work.

The Multi-Discipline Architect and Engineering Services expected under this contract include, but are not limited to the following:

(A) Planning Services, including those associated with the development of project programming document (DD 1391), facility evaluations/site investigations, and cost estimation.

1. Facility planning services, including:
   1. Project programming and scope development
   2. Conceptual pricing development
   3. Development of Alternatives including Economic Analysis
2. Interior Space Planning/Design
3. Collateral Equipment Inventories
4. Facility analysis, including:
   1. General condition assessment including code compliance
   2. Energy utilization studies
   3. Life safety analysis
   4. Exterior and interior hazardous material surveys and analysis

(B) Design Services, including development of either contract documents for Design/Bid/Build (DBB) or Design/Build (DB) Request for Proposal (RFP) packages for new construction, renovations, repairs, replacement, demolition, alteration, and/or improvement of military and other governmental facilities for large and small design projects and renovations of facilities, including, but not limited to:

1. Multi-unit housing facilities
2. Administrative facilities
3. Training facilities, such as operational, maintenance, or classroom
4. Industrial facilities, such as maintenance shops, manufacturing, public works shops, or warehouses.
5. Facilities that require phased construction due to operational requirements

(C) Construction Services such as the following services:

1. Contractor submittal reviews
2. Field consultation and special inspections
3. Electronic Operation and Maintenance Support Information (eOMSI)
4. Obtaining environmental permits and regulatory approvals
5. As-built and Record Document preparation

Asbestos and or lead-based paint assessments will be required on this contract to determine the presence of hazardous material in existing facilities or at utility points of connections. When asbestos or lead is found, comprehensive asbestos or lead surveys, to include sampling and testing, and the preparation of plans and specifications showing the location of asbestos and lead, and specifying the procedure to be followed during construction and/or demolition for removal or abatement, will be required. AEfirms must be able to accept work that involves asbestos, lead paint, PCBs, contaminated ground-water/soil and other hazardous materials, work on airfields, and in confined spaces.

All design services shall comply with the most current edition of FC 1-300- 09N Navy & Marine Corps Design Procedures and other requirements as indicated on the Whole Building Design Guide Web Site (www.wbdg.org). 

The duration of the IDIQ contract will be for a five-year ordering period. The total five-year estimated construction cost for all contracts will not exceed $249,000,000 for the life of the contract. The primary North American Industry Classification System (NAICS) Code for this procurement is 541330 – Engineering Services and the annual size standard is $25,500,000. 

All Small Businesses, certified 8(a), HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Businesses are encouraged to respond. Upon review of industry response to the Sources Sought Synopsis, the Government will determine whether a set-aside acquisition in lieu of full and open competition is appropriate.  This office anticipates award of a contract for these services no later than September 2025.

THIS SOURCES SOUGHT NOTICE IS NOT A REQUEST FOR PROPOSALS. This notice is a market research tool used to determine the availability and adequacy of potential small   business sources prior to determining the method of acquisition and issuance of an award. The Government is not obligated to and will not pay for any information received from potential sources as a result of this Sources Sought Notice.

It is requested that interested small businesses submit to the Contracting Office a brief capabilities statement package (no more than 25 pages in length, single-spaced, 12-point font minimum including document searchable bookmarks) demonstrating your ability to perform the requested services. Please use the attached Project Information Form for each project submitted demonstrating the requisite experience.

The Sources Sought Project Information Form shall be used to document a minimum of three (3) and up to a maximum of five (5) relevant design projects completed in the past five (5) years that best demonstrate experience on projects that are similar in size, scope and complexity to the projects proposed for this IDIQ.  This documentation shall address, at a minimum, the following:

1.    Relevant Experience:  Relevant Experience to include experience in performing efforts of similar scope and complexity within the last five (5) years, including contract number, indication of whether a prime or subcontractor, contract value, Government/Agency point of contact and current telephone number, and a brief description of how the contract referenced relates to the technical services described herein.  The relevant experience project submitted is defined as and shall include the following attributes:

      A. Size:  Design and Engineering services for a project with a final construction cost of $10,000,000 or greater.  At least one (1) project must have a final construction cost of $50,000,000 or greater. 

      B. Scope/Complexity:  Projects, cumulatively and collectively, shall demonstrate specialized design experience in performance of services similar to those anticipated under this contract through evaluation of experience in:

1. Planning, project programming and requirements development.
2. Conceptual pricing development, and development of alternatives including economic analysis.
3. Facility analysis, such as general condition assessment including code compliance, energy utilization studies and facility life safety code analysis.
4. Hazardous material surveys and analysis.
5. Design services and deliverables, including development of comprehensive contract packages such as Design-Build RFPs and Design-Bid-Build drawings, specifications, and construction cost estimates.
6. Construction services such as contractor submittal reviews, field consultation and special inspections, electronic operation and maintenance support information (eOMSI), obtaining environmental permits and regulatory approvals, and preparation of as-built documents.

Note: – Projects submitted that only include utilities and horizontal or civil site work will NOT be considered relevant.

      C. Characteristics:  Additionally, submitted relevant design projects shall demonstrate the following characteristics:

1. Offerors shall have acted as the Designer of Record (DOR) on submitted projects.
2. Experience with design of both new construction (at least one (1) project) and renovation (at least one (1) project)
3. Experience with the preparation of a solicitation package for Design-Build Request for Proposal (at least one (1) project).
4. Experience with the preparation of a solicitation package for Design-Bid-Build/Full Design (at least one (1) project).

Offeror’s experience performing as a subcontractor will not be considered, nor will experience of companies proposed to work as subcontractors on the resulting solicitation/contract.

Ensure that the project description clearly identifies whether or not the project is new construction or renovation, provides the final construction cost, and addresses how the project meets the scope/complexity requirements.

2.   Workload and Availability: – The ability of potential offerors to manage their firm’s present workload and availability of their project teams (including consultants) for the specified contract performance period.  Potential offerors are requested to describe the workload/availability of their key personnel during the anticipated contract performance period and the ability of their firm to provide qualified backup staffing for key personnel to ensure continuity of services.  General statements of availability/capacity may be considered less favorably. Typical task orders issue under this contract are expected to range between $100,000 to $10,000,000; however, some projects may be larger or smaller than this range.  Historically, the yearly projected workload can yield up to 10 task orders ranging from full design effort, planning, and post construction award services.  Project programs typically supporting this contract are Military Construction Programs, Major Maintenance Repair Program (MMRP), and Special Projects.

3.   Limitations on Subcontracting: – Additionally, the Government will assess the firm’s ability to be compliant with FAR 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008). Potential offerors are requested to describe their plan to complete the work anticipated under this contract with qualified personnel and continuity of service that satisfies the requirements of FAR 52.219-14 (e) (1) under which the contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

A company profile shall also be included utilizing the attached Contractor Information Form. This will include the number of employees, office locations(s), Unique Entity Identification (UEI) number, CAGE Code, and statement regarding small business designation and status. 

Please note that if you are responding as an 8(a) Mentor-Protégé, you must indicate the percentage of work to be performed by the protégé. A copy of the SBA letter stating that your 8(a) Mentor-Protégé agreement is approved would be required with your proposal, if requested.

The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract.  The Government will not provide debriefs on the results of this research, but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via pre-solicitation synopsis or solicitation for these services as applicable.  All information submitted will be held in a confidential manner and will only be used for the purpose intended.  Points of contact listed may be contacted for the purpose of verifying performance.

RESPONSES ARE DUE NLT FRIDAY, 31 JANUARY 2025 AT 2:00 PM (EST). LATE RESPONSES WILL NOT BE ACCEPTED.  

The package SHALL be sent by email to the following address: james.a.godwin41.civ@us.navy.mil. Attachments are limited to a total size of 5MB. Questions or comments regarding this notice may be addressed by email to James Godwin at the same email address above.