IITF & SFRS Generators Preventive Maintenance

The USDA Forest Service is soliciting preventive maintenance services for generators at two research facilities in Puerto Rico through Request for Quote 12445025Q0036. The procurement covers maintenance and repairs of four diesel generators located at the International Institute of Tropical Forestry (IITF) in San Juan and one generator at the Sabana Field Research Station (SFRS) in Luquillo to prevent work interruptions during power outages. Contractors must provide monthly inspections, annual load bank testing, and emergency repair services within 24 hours for generators ranging from 60 kW to 150 kW capacity manufactured by Perkins, Cummins, and John Deere. The solicitation requires offerors to submit a completed price proposal with the Schedule of Items, current certificates and licenses in compliance with federal and local laws, and proper representations and certifications. Responses are due by September 14, 2025, at 11:59 PM EST via email to the contracting officer.

This opportunity is designated as a 100% small business set-aside under NAICS code 811310 with a size standard of $11.0 million. The contract structure includes a base performance period from January 1, 2026, through December 31, 2026, with four additional option years extending through December 31, 2030, creating a potential five-year total contract duration. Services will be performed Monday through Friday from 8:00 AM to 3:00 PM, excluding federal holidays, at the two Puerto Rico locations: IITF at 585 Av. Franklin Delano Roosevelt in San Juan and SFRS on Road 983 in Luquillo. The procurement follows a firm fixed-price structure and requires contractors to maintain active System for Award Management (SAM) registration. All maintenance activities must be documented through detailed monthly and annual reports submitted with invoices and signed by the Contracting Officer Representative or Government Technical Monitor.