IDEX 2027 Exhibit

Washington Headquarters Services, procuring on behalf of the Defense Security Cooperation Agency (DSCA), seeks turnkey design, fabrication, on-site event management, and teardown services for an 85 square meter exhibition booth at the International Defense Exhibition (IDEX) 2027 in Abu Dhabi, UAE, with quotation proposals due September 21, 2026 at 5:00 PM Eastern Time. This is a Total Small Business Set-Aside under FAR Part 19.

Place of performance is Abu Dhabi National Exhibition Centre (ADNEC), Hall 3, Space 03-A32, Abu Dhabi, UAE. The contract runs from award through January 30, 2027, with the show occurring January 25–29, 2027. NAICS code is 561920, Convention and Trade Show Organizers; size standard is $20.0 million. PSC is R701, Support—Management: Advertising.

The requirement comprises four firm-fixed-price CLINs: booth space reservation fee (CLIN 0001, invoiceable immediately upon award); custom booth design, fabrication, logistics, and on-site assembly including two private meeting rooms, DV lounge, reception desk with backlit 3D military seals, three-sided illuminated fascia, flooring, HVAC, and electrical hookup (CLIN 0002); on-site event support including dedicated Project Manager with 15-minute emergency response, daily cleaning, beverage and snack replenishment throughout the show, post-show dismantling, and site clearance on January 30 (CLIN 0003); and 300 custom metal round lapel pins with full-color DSCA logo (CLIN 0004). The government provides only DSCA-specific digital graphics and marketing materials.

Key personnel must include an Exhibit Designer with a bachelor's degree and five years of trade show experience and an Exhibit Project Manager with a bachelor's degree and five years of project management experience; these may be subcontractor or teaming partner employees. Small business primes may rely on subcontractor past performance. No limitations apply to subcontracting, and foreign entities in the UAE may perform fabrication, assembly, logistics, and on-site services, though the prime contractor must designate a U.S.-based Point of Contact responsible for all issues through final teardown. No classified information, CMMC, or Federal Contract Information handling is required.

Evaluation weighs technical capability and design (feasibility, aesthetic quality, branding alignment, material compliance, and personnel qualifications), past performance on similar international defense and aerospace trade shows, and price reasonableness. Quotations must include two separate volumes: Volume I with initial 3D renders, space layouts, bill of materials confirming custom laminate and high-gloss construction, key personnel resumes, and two to three project references; Volume II with completed CLIN schedule with firm-fixed pricing, SAM.gov UEI, CAGE code, and authorized point of contact. Questions were due September 11, 2026, with Q&A responses published by September 15, 2026; Q&A was posted as of September 18, 2026.