Ice Storage and Chiller Replacement

SOURCES SOUGHT NOTICE FOR: 

Ice Storage Removal and Chiller Replacement

THIS IS A SOURCES SOUGHT NOTICE ONLY.  

NO AWARD WILL BE GENERATED FROM THIS NOTICE. 

This notice does not represent a commitment by the Government 

to issue a solicitation or award an IDIQ. 

The General Services Administration (GSA), Public Buildings Service (PBS), Mid-Atlantic  Region (Region 3) is issuing this Sources Sought Notice as a means of conducting market  research to identify technically capable and otherwise responsible parties with an interest in, and the resources to support and provide for an Ice Storage Removal and Chiller Replacement. GSA seeks information from interested and capable businesses, including large businesses, small businesses, 8(a) Small Businesses, Small Disadvantaged Businesses, Veteran Owned Small  Businesses, Service Disabled Veteran Owned Small Businesses, Women Owned Small  Businesses, Economically Disadvantaged Women Owned Small Businesses, and HUBZone  Small Businesses.  

The applicable North American Industry Classification System (NAICS) code to be assigned to this procurement is 236220 -- Commercial and Institutional Building Construction with an associated small business size standard of $39.5 million. 

PROJECT DESCRIPTION 

The intent of this acquisition is to procure a single-award contract for the modification and replacement of the chilled water system located on the Annex Building, of the Social Security Administration, Woodlawn Campus.  The project calls on a construction contractor to:

a. Replace chillers.

b. Replace associated chilled water and condenser water pumps.

c. Replace associated electrical conduits, feeders, and equipment.

d. Provide variable frequency drives for pumps.

e. Remove ice storage tanks and associated glycol system.

f. Upgrade associated controls.

g. Provide testing, adjusting, and balancing services.

h. Provide assistance with commissioning activities.

This project provides for the addition of Chiller Plant Optimization (CPO) to the existing

chilled water / condenser water controls system, which calls on a construction contractor to:

Provide control of the chilled water system using algorithms to maximize system efficiency and adjust central plant operation based on actual load profiles, ambient conditions, equipment performance characteristics, energy demands of all associated auxiliaries, and real-time feedback from equipment, temperature sensors, flow sensors, and power meters.

In addition, the CPO system shall monitor additional chilled water operating parameters identified on the contract drawings, maintain trend data, and include provisions to allow the CPO algorithms to be expanded to control the entire chilled water plant.

            Perform lead abatement for items affected by this projects scope. Refer to the relevant hazardous materials survey reports for additional information regarding the location of lead containing paint.

SCOPE OF WORK 

The sequence for the chiller work must be performed so that at least three chillers are always available except for the periods during glycol solution drainage and flushing, and demolition of glycol system.  Chillers will not be available during two weekend outages to make piping revisions to switch from the existing to chillers and pumping system. The weekend outages must be coordinated with SSA personnel. Additional phasing requirements are included on the contract drawings.

When replacing and connecting a chiller to existing chilled water system, replaced

equipment must operate continuously and without defect for 10 days before an additional

chiller is connected.  Any chilled water plant outage must be coordinated and scheduled with SSA at least five (5) weeks in advance and obtain approval prior to any system disruption.

Chiller Plant Optimization (CPO) work must be performed concurrently with the chillers’

replacement work.  Prior to start of work, the contractor must review the proposed phasing plan and submit detailed plan reflecting the contractor’s approach for review. Work must not start until contractor’s phasing plan is approved.

Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.  Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.  Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

Replacements of existing conditions that are removed shall match similar existing conditions.  Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.  Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.  Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.  Existing structures will remain in place.  Existing utility services with related meters and equipment will remain in place.

Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

General Information 

The following information is requested in your response: 

1. Firm Identification Information including: 

a. Name, 

b. Address, 

c. Phone number, 

d. Primary point of contact email address, and  

e. DUNS number 

2. Identification of your firm as a large business, small business, or other socio-economic

category such 8(a) Small Business, Small Disadvantaged Business, Veteran Owned  Small

Business, Service Disabled Veteran Owned Small Business, Women Owned Small Business, Economically Disadvantaged Women Owned Small Business, or  HUBZone Small Business. 

3. A statement indicating whether your firm intends to submit a proposal in response to this anticipated solicitation.  

5. If your firm does not provide all of the services outlined above with in-house resources, explain if / how you would use subcontracting or Contractor Team Arrangements to provide all of the required services. This could include details about what firms you would subcontract or team with. 

6.  List any similar past projects.  Provide a brief description for said project with basic information (owner, period of performance, and dollar amount.

Interested firms should respond to this Sources Sought no later than March 1st 2022 at 2:00 PM (EST). The Point of Contact for this sources sought notice is Paul Lindinger, Contract Specialist, email address Paul.Lindinger@gsa.gov. 

This is NOT a request for quotes and does not constitute any commitment by the Government.  Responses to this sources sought notice will be used by the Government to make appropriate  acquisition decisions, giving maximum consideration to the small business socio-economic  categories based upon industry input. No reimbursement will be made for any costs associated  with providing information in response to this announcement or any follow-up information  provided. All interested sources must respond to future RFQ announcements separately from  responses to this market survey.