Ice Machine Maintenance

The Defense Logistics Agency Distribution is seeking a contractor to provide quarterly maintenance services for eight Scotsman ice machines located at the Red River Army Depot in Texarkana, Texas. The solicitation (SP330025Q5009) requires a comprehensive maintenance approach that includes checking Freon levels, replacing water filters, cleaning condenser and evaporator coils, inspecting water pump components, and documenting filter changes. Quotes must be submitted electronically to Sharon.stine@dla.mil by 10:00 AM EST on February 14, 2025, with contractor questions due by 10:00 AM EST on January 28, 2025. The contract will be awarded to the lowest-priced technically acceptable offeror, with evaluation based on past performance and pricing factors. Contractors must be registered in the System for Award Management (SAM) and capable of performing on-site maintenance at the specified location.

The contract is structured as a Firm Fixed Price agreement with a base period from February 4, 2025, through February 3, 2026, and includes three additional one-year option periods that could extend the contract through February 3, 2029. While there is no specific set-aside initially noted, the solicitation references a small business size standard of $19.0M under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors. The maintenance will cover seven Scotsman HID312A-1 and one Scotsman CM550AE-1 ice machines distributed across multiple buildings, including break rooms and a cafeteria. Contractors must be prepared to pass a background check to access the military installation and will be responsible for both repairs and parts replacement. The place of performance is located at 10th Street and Avenue K, Texarkana, TX 75507-5000, with payment to be processed via Wide Area Work Flow.