Ice Machine Maintenance Services in Support of Naval Hospital Beaufort
Closed Solicitation Posted
- Solicitation number
- PANDHA26P0000042359
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Beaufort, South Carolina, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency seeks a firm-fixed-price contract for non-personal ice machine maintenance services at Naval Hospital Beaufort, South Carolina, with proposals due August 3, 2026. This is a 100% Total Small Business Set-Aside under NAICS 811310, with a small business size standard of $12.5 million.
Place of performance includes Naval Hospital Beaufort, Marine Corps Air Station Beaufort, and Marine Corps Recruit Depot Parris Island, all in South Carolina. The contractor must maintain seven medical-grade ice machines manufactured by Hoshizaki, Manitowoc, Follett, and Vevor, providing four scheduled preventive maintenance calls per equipment unit annually, corrective repairs, and emergency maintenance with response within two business days of service request. Services must comply with Joint Commission, NFPA, OSHA, EPA, and Navy security requirements. The contractor shall furnish all personnel, equipment, tools, vehicles, materials, supervision, and transportation; work is performed Monday through Friday, 7:30 A.M. to 4:00 P.M. Eastern Time, excluding federal holidays.
The contract structure comprises one twelve-month base period beginning September 1, 2026, four twelve-month option periods through August 31, 2031, and a potential six-month extension through February 29, 2032. The pricing sheet requires seven separate CLINs, each representing quarterly preventive maintenance and repair services on a firm-fixed-price basis per equipment unit across all contract periods. Offerors must assume equipment is in "as-is" condition and conduct independent research on OEM specifications for consumables such as water filters; the Government will not provide historical service data, equipment age, or prior repair records prior to award. Evaluation is based on technical capability approach (non-price, significantly more important) and price. Offerors must be SAM-registered and may use subcontractors provided at least 50% of personnel costs are expended by the prime contractor. Price proposals must remain firm for 90 calendar days from the due date. Award will be made without discussions unless the Government determines discussions are necessary.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.
Competition Approach: 100% Total Small Business Set-Aside (FAR 6.102-2). The associated NAICS code is 811310, Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $12.5 Million.
Description of Requirement:
The Defense Health Agency (DHA) intends to procure a firm-fixed-price (FFP) contract for non-personal Ice Machine Maintenance Services at Naval Hospital Beaufort (NH Beaufort), South Carolina. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, transportation, and services necessary to effectively, and economically perform all services for the maintenance and repair of medical equipment as required by the Performance Work Statement (PWS). The attached PWS provides complete details.
Period of Performance:
The contract will consist of one twelve (12) month Base Period and four twelve (12) month Option Periods. Additionally, the Government reserves the right to extend the contract for up to an additional six (6) months in accordance with FAR 52.217-8, Option to Extend Services.
Base Year: 01 September 2026 to 31 August 2027
Option Year 1: 01 September 2027 to 31 August 2028
Option Year 2: 01 September 2028 to 31 August 2029
Option Year 3: 01 September 2029 to 31 August 2030
Option Year 4: 01 September 2030 to 31 August 2031
FAR 52.217-8: 01 September 2031 to 29 February 2032
System for Award Management (SAM): In accordance with FAR 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.
Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.
Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.
Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.
DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A
Contract Financing: The Government intends to award a commercial Firm-Fixed-Price (FFP) contract for this requirement. Contract financing is not authorized for this acquisition.
Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award. Offerors shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.
As set forth in FAR 52.212-1 (g), Contract award, the Government intends to evaluate proposals and award one contract without discussions with offerors. The offerors’ initial proposal should contain the offerors best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines it necessary.
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